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1. SAP SYSTEM APPLICATION PRODUCT IN DATA PROCESSING 1972 Germany 4 IBM employees SAP.AG It is an Erp software Enterprise Resource Planning

2. Advantages of SAP It processes data in real time It reduces data duplication/redundancy -1001,1002 It updates data instantly It stores data in database layer It is an integrated software GL-200051-Cash A/c-Master data Document No is a unique no-10000251

3. Three tier of Architecture

4. Integrated Software MIGO-inventory A/c Dr GR/IR A/c Cr Post goods issues PGI- COGS A/c Dr Inventory A/c Cr Pay roll run- Diff. Exp(HRA,DA,TA) A/c Dr Salary payable A/c Cr Project System-WBS Project Exp A/c Dr Initial equipments A/c Cr

5. Modules

6. Client(Server)

7. TR (Transport request) BCDK1000251 Sucess Tcode for movement of TR (STMS_IMPORT)

8. Role of a consultant SLA (Service level Agreement) Join Kick-off meeting From customer Side-10 member From Company Side-10 member(Project Manager, Module Lead, Technical Lead, Functional consultant for each module) Knowing the existing process Project Preparation (Business blueprint preparation) AS-IS Process (Existing/Legacy process) TO-BE Process (What needs to be done in SAP) Realization(All types of configuration and testing (Unit testing, UAT) needs to be done in this phase) Data Migration (Opening and closing balance of GL, Vendor master data, Customer master data, Asset master data, Bank master data etc.) LSMW, LTMC, BDC Training Activity GO Live and hyper care support

9. ECC VS S4Hana 2023 ERP Central component (Oracle, Db2, Informix) SAP Business Suite 4 SAP HANA(Own database software)-2015 Data analysing speed is high Data uploading speed is high It stores data in row and column based

10. SAP FI/CO

11. Organization/Enterprise Structure Company Mah15 Controlling Area 2255 Cost Center 101 Profit Center 105 Client 100

12. Configuration Parts

13. Fiscal Year variant/Object Variant is an object in which some values are defined Fiscal Year Year Independent Year Dependent Calendar Year/Non Calendar Year Year Specific Jan-Dec(K3/K4), Apr-Mar(V3), Jul-Jun(V6) This financial year changes frequently

14. Periods Every Month is considered as period Normal Posting period

15. Special Posting period

16. Screen Locked(In case) Go to the t.code SM12 to unlock the screen. Assignment of company with company code OX19 Year Shift= Fiscal Year – Current Year Assigning FY with CCd-OB37

17. Posting Period Variant-OBBO This is the variant on which we post the transaction for that particular period to prevent wrong posting. Assigning PPV with CCD-OBBP Open and Close Posting Period-OB52 1 2 3 4 5 6 7 8 9 10 11 12

18. Open & Close Posting Period

19. Account Key It is the classification of the accounts like Vendor-K Customer-D Material-M General Ledger-S Asset-A For all-+

20. Chart of Accounts-OB13 Assigning-OB62 List of GL account is called chart of accounts

21. Document Types-OBA7 It is the classification of accounting document. Account Key Document Types

22. Number Range-FBN1 The number range is an interval on which we set a range i.e., from & To. Before posting any accounting document we have to set a number range because the number which is generated after posting accounting document will be taken from this number range. It is a year specific. Internal-Document no. will come automatically based on sequence. External- We have to give the number for an accounting document.

23. Account Group-OBD4 Account group is the classification of accounts whether it is Balance Sheet account or P/L account. The A/C group must have at least two variety i.e , B/S and P/L. Before creation of the G/L we have to define the account group because the no. which is created for GL account will be taken from this account group.

24. Chart of Account Account Group Description Range J100 FIAS Fixed Asset 200000-200999 J100 CUAS Current Asset 201000-201999 J100 CAPL Capital Funds 100000-100999

25. Retained Accounting It is compulsory to create a retain earning account in SAP because at the year the balance whether profit/loss has to be carry forward from P/L A/C to Balance sheet. Carry forward t.code - FAGLGVTR

26. Document posting classification

27. Posting Key Posting key determines the line item whether it is debit line item or credit line item. Rent A/C Dr 40 Cash A/C Cr 50

28. Posting Key-ob41

29. Field Status Variant-obc4 Field status variant is a set of field status group, during entry of accounting transactions different fields are displayed depending on the transaction entry. It also determines which fields are optional, mandatory or suppressed.

30. Tolerance Group Tolerance group for GL Tolerance group for employees Tolerance group for vendor/customer Open Item-Pending item-FBL1N-Vendor Line item

31. Tolerance Group for GL-OBA0 Setting the maximum limit equal to which or below which the differences in balance sheet GL account are automatically transferred to the profit & loss account or any predefined account like Sundry balance written-off account. Debit Posting-10000 Credit Posting-20000 Gl-100000-XYZ

32. Tolerance Group For Employees For the employees of the accounting department we define the upper limit for the posting procedure. With the help of the tolerance group, we can control: The amount of the document an employee can post in the GL/Vendor/Customer/Asset account The amount of open items they can deal with. The percentage of cash discount he can offer. The amount of payment difference he can accept or pay.

33. Ledger

34. Leading Ledger Asset Accounting(Ledger) 0L Leading Ledger FI-SD Posting(Ledger) Bank Accounting(Ledger) FI-MM Posting(Ledger)

35. Controlling Controlling is an organizational unit which is used for internal reporting like cost center reporting, profit center reporting and internal order reporting.-OKKP Cost elements Primary cost elements- It flows from FI to CO Revenue-11 Expenses-01 Secondary cost elements- It only recognized in CO like canteen cost, overhead cost and generally used for allocation and settlement.

36. Hierarchy

37. Global Parameter-OBY6 The configuration which we have done before creation of GL master will pop up in global parameter like- fiscal year variant, posting period variant, chart of accounts, controlling area, field status variant etc. Value date- It is date of realization of amount that credited in to bank accounts.

38. Currency Types 00-Document Currency 10- Company Code Currency 20- Controlling Area Currency 30- Group Currency 40- Index Based Currency 50- Hard Currency-OY01 60- Global Currency

39. Classify GL account for document splitting-GSp_LZ2 Balance Sheet-1000-2000-Category-1000(B/S) Vendor-03000 Customer-4000 Revenue-30000 Expenses-20000

40. Retained Earning Account-OB53 At the year-end, the net balances of profit and loss are transferred into this account.

41. Master data/Transactional Data

42. GL Master

43. Company Code & COA Level

44. Hierarchy of Controlling Area KSH1 OKKP

45. FB03-Transaction/Document View FBL3N/FAGLL03-Line item Display FS10N-GL Balance Display(OB, D/C, CB) Open Item Clearing-F-03(GL) Vendor-F-44 Customer-F-32

46. Reverse Functionality Single Reversal-FB08-One by one Mass Reversal-F.80-All Clearing Reversal-FBRA Bank Incoming(Open) Dr-5000 Customer A/c Cr-5000 Main Bank A/c Dr-5000 Bank Incoming A/c Cr-5000 BRS

47. Park Document The document which are pending due to certain circumstances i.e. un-authorization access to post the document. If we park one document it will not be posted rather that storing.

48. AP(Accounts Payable) This component is used to record and process business transactions with vendors. Vendor Master Data For every account we should create master record that controls how the business transactions are processed. Master Data Contains 3 Segments

49. BP(Business Partner)

50. Reconciliation Account Reconciliation is a type of control account that is used for reconciliation purposes, we can not post transactions directly into this account it is a type of sub-ledger that is used for every vendor’s master data. The balance would be taken from this account when preparing B/S under the head of the Sundry debtor or sundry creditor, etc.

51. Payment Terms Payment terms determine the due to date for making payment to the vendor or receive payment from the customer. e.g., Pay immediately, 10 days, 20 days and 30days. 5% Dis. 2.5% Dis. Nil Dis.

52. Account Group-OBD3 Account group is the classification of the accounts and it determines which fields are required, optional or suppressed. Vendor-31—1000-1500 BP-31-1000-1500

53. Internal/External No. Range Internal number range is used to generate accounting documents or master data automatically in sequence-wise by the system itself. 1-500 External number range is used to generate accounting documents or master data as per your convenient 501-1000

54. GST Input GST Output GST It will applicable for purchasing of goods and services It will applicable for selling of goods and services CGST, SGST, IGST

55. Steps Define Condition Types-OBYZ Define Account Key-OBCN Define GST Procedure-OBYZ Assign Tax procedure with Country-OBBG Define Tax codes-FTXP Define GL Account-FS00 Assigning of GL Account with Account Key-OB40

56. Goods Purchase Purchase of RM Dr 1000 Input CGST Dr 10 Input SGST Dr 10 RCM CGST Cr 10 RCM SGST Cr 10 Vendor Cr 1000

57. Vendor Payment Manual Automatic Part payment Residual payment

58. Partial Payment VS Residual Payment Vendor—100000 Vendor-100000 Partial-40000 Residual-40000 Remaining-60000 Show in system-40000

59. House Bank The house bank are the banks that our company has an account with. We can use them to process payment transactions. We can create multiple house bank under one company code We also can assign multiple bank accounts under one house bank We will use 3 GLs for each account. Main bank GL-Reconciliation Purpose Incoming GL Outgoing GL Main Bank GL is used to reconcile the transactions that are posted in Incoming and outgoing GL The GL that we are going to assign in each bank account is MAIN bank GL account. We always prefer Main bank GL, Incoming GL, and outgoing account shall end with “0”, “1” and “2” respectively. We have to create an account I’d for each bank account i.e., Current account, saving account, loan account

60. NWBC This functionality is used to create bank account and assigning G/L account in different platform/browser.

61. Special GL Special GL is used for posting transactions for vendors or customers in case of any advance payment exists. Vendor A/c(adv to vend) Dr Special GL CA Bank A/c Cr Raw material A/c Dr Normal Entry Vendor A/c Cr Vendor A/c Dr Bal. transfer from special GL to normal GL Vendor A/c Cr Adv paid to vendor

62. Payment Terms Payment terms are used to determine the due date of making payment to the vendor or receiving payment from the customer OBB8-0-10 Days-5% Discount 11-20 Days-2.5% 21-30 Days- Net(No discount) Vendor Invoice-FB60 Vendor adv- F-48 Vendor payment-f-53, transfer posting from spl . Gl to nor gl-f-54, vendor clearing-f-44 Discount received GL-OBXU

63. Customer Customer invoice-FB70 Customer Incoming paymrnt-F-28, payment terms-obb8 Customer adv, payment-f-29, transfer bal. from spl gl to nor- f-39, cust.clearing - F-32 Discount paid gl assignment-OBXI

64. Document Splitting(New GL) Document splitting split the line items based on the characteristics we define in the system i.e., profit center , business area or segment. There are three types of document splitting Active document splitting-It splits the invoices Passive document splitting- It splits the payment document Zero balance splitting- When the system cannot find Dr line item or credit line item, the system creates an additional line item to balance dr and Cr line items.

65. Active Document Splitting Entry View: Raw material A/c Dr PC01 5000 Raw material A/c Dr PC02 3000 Vendor A/c Cr 8000 General Ledger View: Raw material A/c Dr PC01 5000 Raw material A/c Dr PC02 3000 Vendor A/c Cr 5000 Vendor A/c Cr 3000

66. Passive Document Splitting Vendor A/c Dr 8000 Bank A/c Cr PC01 8000 Vendor A/c Dr 5000 Zero Balance A/c Cr 5000 Vendor A/c Dr 3000 Zero Balance A/c Cr 3000 Bank A/c Cr 8000

67. Zero Balance Splitting Rent A/c Dr 1000 CC01 PC01 Rent A/c Cr 1000 CC02 PC02 Rent A/c Dr 1000 Zero balance splitting Cr 1000 Rent A/c Cr 1000 Zero Balance Splitting Dr 1000

68. Cash Journal Petty Cash-All types of expenses that are incurred in cash mode. Vendor Payment Customer payment received Contra Bank deposit Bank withdrawal Asset purchase Number Range-CJ/SK Print parameter Name-RFCASH20

69. Cheque Register Cheque Lot Manual cheque updation Cheque print