Seminar in Event Management Powerpoint (shp)

flow program, budget proposal, event brief, risk management

1. TRAINING REQUIREMENTS
EVENT TITLE: SEMINAR
TRAINER: KEVIN S. MANZO
TRAINEE: SITTIE HAYFAH S. PONDIONG

2. COMPANY PROFILE
CONTACT INFORMATION HISTORY
SMART: 0909-282-1635
:0970-172-9069
EMAIL: [email protected]
COMPANY ADDRESS: Poblacion, San Isidro
Nueva Ecija
SHP Event Management Services has emerged as a
cornerstone in the field of organizing seminars,
conferences, and corporate events, pioneering
innovation and excellence since its inception.
Founded in 2011, SHP quickly carved a niche for
itself by delivering Unparalleled event experiences
tailored to the unique needs of its clients.

3. COMPANY PROFILE
VISION MISSION
"To deliver exceptional seminar event
management services that inspire, educate,
and empower our clients and participants. We
strive to create seamless, innovative, and
memorable experiences that exceed
expectations and foster meaningful
connections."
"To be the premier provider of seminar event
management services globally, recognized for
our creativity, professionalism, and commitment
to excellence. We envision transforming events into
impactful platforms that drive knowledge sharing,
collaboration, and positive change in every
community we serve."

4. COMPANY PROFILE
Event Planning and Coordination
Logistics Management
Program Development
Technology Integration
Marketing and Promotion
Participant Engagement
Post-Event Evaluation and Reporting
Additional Services
EVENT SERVICES OFFERED

5. PROPOSAL LETTER TO CLIENT
May 21, 2024
Nasrefah Macasasa
Client
Angeles, Pampangga
Nueva Ecija
Dear Ms. Macasasa,
Greetings!
I am writing to you with a proposal for organizing a seminar on
Wellness Matters scheduled for November 11, 2024, at the
Montenegro Estate, JasminStreet, Angeles, 2009 Pampanga.
With our company's extensive experience in event planning, we are
confident in our ability to organize and deliver a successful and
impactful seminar that meets your expectations and standards.
We have attached the detailed proposal document with this letter. We
request you to review the document and notify us of any changes or
specific requirements you may have.
We also encourage your participation in the decision-making process
to ensure a smooth planning phase.
Regards,
Sittie Hayfah S. Pondiong
Event Director
SHP Events Management Services
0909-282-1635
[email protected]

6. EVENT BRIEF
CLIENTS PROFILE NASREFAH D. MACASASA
ORGANIZER OF SEMINAR/CLIENT
0909-334-2547
COORDINATORS PROFILE SITTIE HAYFAH S. PONDIONG
EVENT DIRECTOR
0909-2821-635
EVENT NAME "Wellness Matters: Navigating Our Health Together"
EVENT OBJECTIVES “To provide participants with up-to-date information and
knowledge about key health issues affecting our community”
EVENT THEME WELLNESS FAIR
EVENT MOTIF GREEN,RED, YELLOW
DAY/DATE/TIME MONDAY/NOVEMBER 11, 2024/8:00 P.M –5:00 P.M
TARGET AUDIENCE PARENTS, RELATIVES
ESTIMATED NUMBER0F GUESTS 100
PROPOSED EVENT VENUE Carmelita Resort & Events Place
Montenegro Estate, JasminStreet, Angeles, 2009 Pampanga
PROPOSED BUDGETALLOCATION 380,000
SPECIAL REQUESTS NONE

7. EVENT PROGRAM FLOW
TIME ACTIVITY PERSONS INVOLVED
8:00 A.M-8:30 A.M Registration and Welcome Coffee
Event Staff
8:30 A.M-9:00 A.M Opening Remarks and Introduction
Seminar Organizer, Keynote Speaker
9:00 A.M -10:00 A.M Session 1: Keynote Address
Keynote Speaker, Moderator
10:00A.M -10:30 A.M
Break and Networking Event Staff, Participants
10:30 A.M -12:00 P.M Session 2: Panel Discussion
Panelists, Moderator
12:00P.M -1:00 P.M Lunch Break
Event Staff, Participants
1:00 P.M -2:30 P.M Session 3: Interactive Workshop
Workshop Facilitator(s), Participants
2:30 P.M -3:00 P.M Afternoon Break
Event Staff, Participants
3:00 P.M -4:00 P.M Session 4: Case Studies and Presentations
Presenters, Moderator
4:00 P.M -4:45P.M Q&A Session with Experts
Experts, Moderator
4:45 P.M-5:00 P.M Closing Remarks and Conclusion
Seminar Organizer, Closing Speaker

8. BUDGET PROPOSAL
ITEM SUPPLIER ( ADDRESS&
CONTACT #)
INCLUSION AMOUNT
Venue Carmelita Resort & Events Place
Montenegro Estate, Jasmin
Street, Angeles, 2009 Pampanga
Contact#: 0977-812-0021
9hours use
Fully air-conditioned
Inclusive of Electrical Fee
FloorArea: 400 sqm/venue
Capacity: 50-100persons/Venue
Secured Parking for over
100Vehicles
30,000
Catering ADM CATERING SERVICES
6th Street Maligaya Village, San
Fernando, Pampanga
Contact #: 0908-881-2045
1 PORK OR BEEF DISH
1 CHICKEN DISH
1 FISH DISH
1 VEGGIE OR PASTA
RICE , ICED TEA
1 DESSERT
COMPLIMENTARY FOOD
TASTING
BUFFET SETUP
UNIFORMED WAITERS
COMPLETE TABLES & CHAIRS
SETUP
TABLE CENTERPIECE
UTENSILS, DINNERWARE AND
GLASSWARE
800*100=80,000

9. Pica-Pica Eats & Spirits Restaurant
Lot 30 Blk 2 Lazatin Blvd.,
Dolores, San Fernando, 2000
Pampanga
Contact#: 0925-784-0732
DELUXEGOOD FOR 100PAX
Mini Clubhouse Sandwich
Nachos with Dip
Fries with ketchup
Deviled Egg
Cocktail Hotdog
LecheFlan
Tuna Cucumber
Veggies with Dip
CheezeBacon Dynamite
Bread Ham with Cheeze
Mango Cheesecake Shooter
Choco MousseShooter
Mixed Seasonal Fruits
BukoPandanShooter
Bread Toast
Petit Four
Crackers
Pretzels
Mallows
Sung song Peanuts
Finger Stix
35,000
EventStyling JB's Events Styling Services
Apalit, 2016 Pampangga
Contact#: 0916--625-5792
DECOR
Venue Styling
Event Stage Designing
Basic Themed Backdrop
Decor Table Centerpiece
Registration Table Setup
43,000
Preparation:Accomodation RedDoorz @ Shukran Rentals OPC
Pampanga
Shurkan Rentals, OPC Building,
Candaba, 2013 Pampanga
Contact#: 0928-247-3691
De LuxeRoom 27,000

10. AVP/Projector Jpaguio Pro Lights and Sounds
San Simon, Pampanga
Contact#: 0906-932-5765
6-9hrs Rental
MTV Style AVP/Slide Presentation
HD-Widescreen Projector
70×70 Screen & Laptop
Friendly Tech Assistant
2 powered speaker
2 wireless mic
1 audio mixer
23,000
Photography Cimmaroon Photography
2nd Floor A&A Building
Nepomuceno Ave., Holy Angel
Village, San Fernando, 2000
Pampanga
Contact#: 0968-862-6710
UNLIMITED HD QUALITY PHOTOS
1 EVENT PHOTOGRAPHER
6-9HOURS COVERAGE
SOFT COPY OF ENHANCED
PHOTOSTO BE UPLOADED IN
GOOGLE DRIVE
35,000
Certificates PandayanBookshop
formerly Pupung's Supermarket,
Consunji St, San Fernando, 2016
Pampanga
Tel: [phone]
100pcs certificates for attending
seminar cerimony
20,000
Emcee AliahSinodin/John JaneilYabut
Angeles, 2016 Pampangga
Tel: [phone]
Professional Host/ Emcee/
Master of ceromony
6-9hrs Pageant Hosting Creation
and execution of the program,
one-time meeting with the client
30,000

11. CrewMeal Food Trays Pampanga
Floridablanca, Pampanga
Contact #:0939-259--2781
Before the Event:
2 Coordinators
1 Photographer
2 Event stylists
2 Waiter
1 Catering
2Security Personnels
After the Event
2 Coordinators
1 Photographer
2 Event stylists
2 Waiter
1 Catering
2 Security Personnels
450*10=4,500
Sub-Total 327,500
Coordinators Fees 10% 32,750
ContingencyFunds Flexible 19,750
Grand Total 380,000

12. BACK STAGE
FLOOR PLAN
Backdrop/AVP Projector
Stage
Podium
M
CR
F
CR
Coffee/Tea
Station
Coffee/Tea
Station
Buffet 1 Buffet 2IATF
Protocol
Registration
Area
Sound System
Emergency
Exit
Entrance/Exit
Theater Style
Setup 50Pax
Theater Style
Setup 50Pax
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13. Risk Management With Corrective Action
Operational Risk
Internal process, system, or people failures,
such as equipment malfunctions, human errors,
and process breakdowns.
Identify operational risks, implement controls,
and provide training to employees.
Cause (Safety Risk) Solution
Financial Risk
Risks such as currency fluctuations, interest rate changes,
and credit defaults that can have significant financial implications.
Utilize hedging strategies, diversification,
and credit monitoring to manage these
financial risks.
Compliance Risk
Failure to comply with laws, regulations,
and industry standards, leading to fines,
lawsuits, and reputational damage.
Implement controls to ensure compliance,
such as employee training and automated
monitoring systems.

14. Health and Safety Risks
Attendees falling ill or getting injured during the seminar
Carefully vet catering companies and ensure proper
food handling
Reputational Risks
Poor quality speakers or content disappointing attendees
Carefully vet and brief speakers to ensure
high quality content