SESSION 9 - Microsoft PowerPoint presentation

Power point presentation

1. CMT 04212: COMPUTER
APPLICATIONS
Session 9
Microsoft PowerPoint
By: Ramadhani Chibwana
Victor Mwambije
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2. Contents
Launch/start a PowerPoint program
Create MS Power Point presentation
Format text of a PowerPoint presentation
Add clip art and pictures in a PowerPoint
presentation
Add charts, diagrams and tables
Add AutoShapes, WordArt and hyperlinks
Create animate slides of a PowerPoint presentation
Create a Slide Master for a PowerPoint presentation
Add transition to a PowerPoint presentation
Print a PowerPoint presentation
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3. What is PowerPoint?
A PowerPoint presentation is a collection of
electronic slides that can have text, pictures, graphics,
tables, sound and video.
This collection can run automatically or can be
controlled by a presenter
Presentation software allows you to create slides,
handouts, notes, and outlines.
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4. PowerPoint Ribbon
During this presentation, we will refer to the PowerPoint
“Ribbon” in terms of navigating the program.
The Ribbon is the strip of buttons across the top of the
main window.
Users can access anything the program has to offer
through the Ribbon.
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5. Create a New Presentation
Select “File” then “New”
Shortcut: Hold the Control
button, then press ‘N’ for
“New”
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6. Open an Existing Presentation
•Select “File” then “Open”
•Shortcut: Hold the
Control button, then press
‘O’ for “Open”
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7. Saving a Presentation
Select “File” then “Save As”
Shortcut: Press f12 to Save
the file with a new name
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8. Add a Slide
•Go to the “Home” ribbon
and select the “New
Slide” button
•Select the Slide Pane and
press “Enter”
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9. Formatting text
Change Font Typeface and Size
To change the font typeface:
Click the arrow next to the font name and choose a
font.
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10. Change Text Color
To change the text color:
Select the text and click the Colors button
included on the Font Group of the Ribbon, or
Highlight the text and right click and choose the
colors tool.
Select the color by clicking the down arrow next
to the font color button.
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Formatting text

11. Change Paragraph Alignment
The paragraph alignment allows you to set how you
want text to appear. To change the alignment:
Click the Home Tab
Choose the appropriate button for alignment on the
Paragraph Group.
Align Left: the text is aligned with your left margin
Center: The text is centered within your margins
Align Right: Aligns text with the right margin
Justify: Aligns text to both the left and right margins.
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Formatting text …

12. Indent Paragraphs
To indent paragraphs, you can do the
following:
Click the Indent buttons to control the indent.
Click the Indent button repeated times to increase
the size of the indent.
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Formatting text …

13. Text Direction
To change the text direction:
Select the text
Click the Text Direction button on the Home tab
Click the selection
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Formatting text …

14. Bulleted and Numbered Lists
Bulleted lists have bullet points, numbered lists have
numbers, and outline lists combine numbers and
letters depending on the organization of the list.
To add a list to existing text:
Select the text you wish to make a list
Click the Bulleted or Numbered Lists button
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Formatting text …

15. Insert Pictures from Files
•Go to the “Insert”
ribbon then select
“Picture”
•Locate the image file
from the folder to where
it is saved.
•Select “Insert” from the
dialog box.
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16. Insert Clip Art
Go to the “Insert” ribbon then select “Clip Art”
Enter search terms in Clip Art search pane on the right
and select image.
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17. Format Pictures
To resize the image, click on the picture to surround
the image with a blue box.
Drag the corner dot away from the center to make it
larger and toward the center to make it smaller.
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18. Insert a Header and Footer
Go to “Insert” then “Header and Footer”
This dialog box allows you to add a date and time on the
slide.
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19. Insert a Hyperlink
•Go to the “Insert”
ribbon then hover over
“Links” then select
“Hyperlink”
•Copy and Paste the Link
from the website into
the “Link” box.
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20. Insert Tables
Go to the “Insert” ribbon
then select “Table”
Move the mouse over the
table illustration to select
the size of the table you
would like to use.
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21. Insert Charts
•Go to the “Insert”
ribbon then select the
“Chart” button.
•Option to choose from
Area, Bar, Line, Pie and
several other Chart
Options.
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22. Add a Slide Theme from Gallery
Go to the “Design” ribbon
Select a design theme from the Theme toolbar.
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23. Create a Slide Master
The Slide Master acts as a template for your entire
presentation.
Altering anything on the Slide Master will change the
formatting of all the slides in your presentation.
Open the slide Master
View Tab >> Presentation Views >> Slide Master
The Slide Master Tab appears on the left-hand side of
Home Tab
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24. Clicking on the Slide Master Tab provides a set of
Slide Master Formatting Groups:
Edit Master
Master Layout
Edit Theme
Background-set the background for all the
slides
Page Setup
Close--Click on Close button to go back to
Normal View.
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Edit the Slide Master

25. Choose the top Slide Master Slide in the left panel
You can edit the Background, Bullet styles, Slide
Titles, and Title animations here.
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Edit the Slide Master…

26. Slide Transitions
Go to the “Transitions” ribbon
Select desired Transition from toolbar
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27. Print a PowerPoint presentation
To get started, go to theFile > Printmenu option.
Choose Your Printer
You should choose the printer that you want to send
your presentation to.
Choose the Pages to Print
You may not want to print every slide in your
presentation. The good news is that PowerPoint makes
it easy to choose a selection of pages to print.
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28. Print a PowerPoint presentation…
To make a selection for the slides to print, click on the
dropdown just underSettings.This defaults toPrint
All Slides, but there are several options.
Choose Orientation and Color Settings
Orientationdescribes the direction that your content
is printed on. You can choose
betweenPortraitandLandscapeorientation.
Then Print
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29. What is PowerPoint Presentation?
Differentiate between slide transition and animation
What is slide master?
Identify parts of PowerPoint Window
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Evaluation

30. Joos, I. Whitman, N., Smith, M., et al. (2006).
Introduction to Computers for Healthcare
Professionals.(4
th
ed.). London: Barb Mews.
Morris, M. & Charles, M. (2003). Logol Computer
Designer Fundamentals.Prentice Hall.
O’leary, T. & O’leary, L. (2006). Computing
Essentials, Introductory Edition.Boston Burr Ridge:
Arizona State University
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References

31. THE END
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