SMART ATTENDANCE SYSTEM USING QR CODE WITH SMS.pptx

Capstone Project

1. SMART ATTENDANCE SYSTEM USING QR CODE WITH SMS NOTIFICATIONS

2. CHAPTER 1 INTRODUCTION 1.1 Introduction This section is the introduction of report for the developed system. It will equip the basic overview of the whole system. This chapter present about the project background, problem statement, objectives, scope and limitation of works. The general information regarding the system will be stated in background section of the report. The objectives state the main goal of the system meanwhile the scope reveals who the user of the system and what the users can do. Lastly, the limitation of works state the limit of the system and what is not covered in this system.

3. 1.2 Project Background Nowadays, technology is really influential and it is the core elements in almost educational institutions. They started to initiate the organization with technology. Usually, the institutions used manual process for recording the attendance by using paper and pen. It was one approach that has been used in almost institutions even the process seems slow and unproductive. This system will help facilitate attendance information of a particular student in a particular class and it is under the supervision of lecturers to generate the QR Code and to collect data of the attendance. Besides helping the educators, the system may also notify the parents weekly regarding the student attendance and it is an alternative solutions to avoid the students from play truant and trying to cheat on their attendance by asking friends to put initial on the attendance sheet.

4. 1.3 Problem Statement Most of the attendance system is used manually which every student needs to sign the attendance sheet paper and the lecturer needs to print new attendance sheet every week. Some problems with this manual system are: I. Record of student attendance are done manually by using attendance sheet during class session. II. The attendance sheet could be lost and it gives opportunity for students to cheat their attendance. III. Students play truant and parents did not notify their children’s attendance for classes.

5. 1.4 Objective The main objectives for this project are: I. To design an efficient computerized attendance system to be used for lecturers, students and parents. II. To implement the system to facilitate the lecturers managing student’s attendance. III. To evaluate the effectiveness of the system in order to notify parents regarding the student’s attendance.

6. 1.5 Scope The general scope for this project is to manage the process of taking attendance. I. Admin a. Has privileges to control and manage all lecturer, student and parent management. II. Lecturer a. Lecturer may login the system which username and password provided by admin. b. Lecturer can edit, update and take attendance of the class. c. Lecturer can view the attendance list of the students and generate the report. III. Student a. Student needs to login the system which username and password provided by admin. b. Student can update the profile or register their parent information. IV. Parent a. Parents can login to the system which username and password provided by admin. b. Parents may receive weekly attendance report via sms notifications and online system.

7. 1.6 Limitation of Work There are no devices provided for this system and the possibility for difficulties will occur for the system to notify the weekly report if the parent stays abroad and not set the number for international caller. 1.7 Expected Result • The system able to manage student attendance record efficiently. • The system able to facilitate lecturers to collect data and information. • The system notifies the attendance record for parents effectively.

8. 1.8 Definition of Term Attendance Attendance is the concept of people, individually or as a group, appearing at a location for a previously scheduled event. Measuring attendance is a significant concern for many organizations, which can use such information to gauge the effectiveness of their efforts and to plan for future efforts. QR CODE A QR code (an initialism for quick response code) is a type of matrix barcode (or two-dimensional barcode)[1][2] invented in 1994 by the Japanese automotive company Denso Wave.[3][4] A barcode is a machine-readable optical label that can contain information about the item to which it is attached. In practice, QR codes often contain data for a locator, identifier, or tracker that points to a website or application. SMS SMS (Short Message Service) is a text messaging service component of most telephone, Internet, and mobile device systems. It uses standardized communication.

9. CHAPTER 2 Review of RELATED Literature An Automated Attendance System in Academia with Implicit Authentication via Mobile Devices and Wi-Fi Connection Billy Susanto Panca , Yansen Paulus, Oscar Karnalim Computer Science Int. J. Online Biomed. Eng. 2020. TLDR An automated attendance system with implicit authentication, based on the connection between the attendees' mobile devices and the Wi-Fi network, is proposed, which is almost 100\% accurate in recording staff attendance.

10. Biometric-Based Attendance Tracking System for Education Sectors: A Literature Survey on Hardware Requirements Seng Chun Hoo, H. Ibrahim Computer Science J. Sensors 2019 TLDR This literature survey provides an overview of the types of hardware used in the setting-up of biometric-based attendance systems and places emphasis on the microcontroller platform, biometric sensor, communication channel, database storage, and other components in order to assist future researchers in designing the hardware part of Biometric- based attendance systems.

11. A Student Attendance Management Method Based on Crowdsensing in Classroom Environment Zhigang Gao, Yucai Huang, +7 authors Jinglong Fang Computer Science IEEE Access 2021 TLDR Experimental comparisons and analyses show that AMMoC has the advantages of good anti-cheating performance, fast speed, and little disturbance to class, and is suitable for attendance checking applications in classroom environment.

12. CHAPTER 3 METHODOLOGY 3.2.2 Project Methodology In this method, there are a few phases of software development. Each phase has its own specific task and purpose. The explanation of each phase are described in the following subsection

13. 3.2.3 Initial Planning In this phase, it begins with brainstorming session with the supervisor to come up with the idea and the title for the proposed project. The proposed project were listed and finally title have been decided which is Smart Attendance System using QR Code with SMS Notifications. During this phase, the problem of the system was identified before proceed to next phase. 3.2.4 Planning Phase This phase is the first stage where the specific goals were identified. This planning process includes the detailed overview of each goal, including the reason for its selection and the outcomes of goal system. Then, the discussion continues with the supervisor in order to reveal the problem statements, objectives and the scope based on user requirements.

14. Analysis Phase During analysis phase, all the requirements was analyzed and the problems fully understood. The information from related journal, papers and existing system was gathered to have a better understanding in developing the system. This phase does not include any building or prototyping. All the questions were attempted to ask and answered by the supervisor in order to have a secure product requirements.

15. Design Phase In this phase, Context Diagram (CD), Entity Relationship Diagram (ERD), Data Flow Diagram (DFD), interface and database was designed to know more details about the system. ERD is a data modeling technique that graphically illustrates an information system’s entities and the relationships between those entities. DFD is graphical representation of the flow of data through an information system, modelling its process aspects.  

16. System Design and Modelling The design for Smart Attendance System using QR Code such as framework, context diagram (CD), data flow diagram (DFD) and entity relationship diagram (ERD) are explained in the details to ensure the development process is easily done. Based on the system, the framework shows the system flow, the Context Diagram (CD) and Data

17. Framework