staffing

Staffing

1. STAFFING

2. Meaning  Staffing means number and composition of personnel assigned to work on a unit at a given time

3. DEFINITION It is a process of planning, employing and developing human resources at different levels of an organization for carrying out the various managerial and other functions required.

4. Definition  According to Koontz ,O’donnell and weihrich staffing involves manning the organisational structure through proper and effective selection ,appraisal estimate and development of personnel to fill the roles designed in to the structure

5. staffing  Definition –staffing is the systematic approach to the problem of selecting training , motivating ,and retaining professional and non professional personal in any organisation.  It involves manpower planning to have the right person in the right placeand avoid square peg in round hole.

6. Reasons increased the significance of staffing  Advancement of technology  Increased size of the organisation  Long range need for manpower-future labour turn over

7.  High wage bill ---if right type of person is not appointed then management has to spend on wages and procedure ,even though poor work out put  Recognition of human relations –financial and nonfinancial incentives

8. MISSION 1. To ensure maximum utilization of human resources. 2. To discover & obtain competent personnel for various jobs. 3. To ensure the continuity & growth of the enterprise through adequate staffing.

9. 5. To be able to meet crisis/emergency situations. 6. To deliver good quality of care & attain job & patient satisfaction 7. To improve job satisfaction & morale of the employees through objective assessment.

10. objectives  Provide a professional staff nurse in critical care unit operating room and emergency unit  Provide sufficient staff to permit a 1:1 nurse patient ratio for each shift in critical care unit  Staff the general medical surgical paediatric maternity and psychiatric units to achieve 2:1 ratio

11.  Provide sufficient in general medical surgical units to permit 1:5 nurse patient ratio on a day and afternoon shift and 1:10 on night shift  Involve the head nurse and all nursing person designing the departments staffing programmes  design a staffing plan that specifies number of personal in each classification assigned to each ward in each shift

12.  Head nurse is responsible for translating master plan to weekly schedule  Empower head nurse to adjust extra personal  Reward employee for long time services

13. PHILOSOPHY OF STAFFING •   Nurse administrator believes that 1. The knowledge & skill of the staff can adequately fulfill the needs of the patient & thereby ensure both job satisfaction & quality care.

14. •   Only professional trained nurses can provide a high quality of patient care & handle critically ill patients by providing both technical & intrapersonal skills.

15. 3. A professional nurse cannot only treat chronically ill patients, but also provide health education & rehabilitative care, which is more complex.

16. 4. Job quantification & analysis could be done based on patient needs & doing assignments.

17. •   5. All sorts of nursing-related problems, e.g. master rotation plan, duty roster, etc., should be done only by nursing heads.

18. 6. A staffing plan should be delegated to each unit-level head nurse so that the activities of each ward & details of each shift are planned well.

19. IMPORTANCE OF STAFFING PATTERN .

20. Utilization of resources efficiently Makes stronger organization Efficient Human Resources Organizational performance Managerial functions Achieve the objectives

21. Safe staffing •   safe staffing means that an appropriate staff with a suitable mix of skill levels is available at all the times to ensure the patient care needs are met and are hazard free working environment and working conditions are maintained . ( International Council of Nurses) •   safe staffing is appropriate levels of Registered nurses (RNs) to always meet the care as per needs of the patients. (ANA)

22. Nature of staffing •   Staffing is staff centered •   It is applicable for all types of organization. •   It is concerned with all the categories of personnel from top to operational levels. •   Its basic function of management ; like management also needs the directing , organizing coordinating the controlling functions. •   Manager in each level is engaged in performing the staffing function. •   Staffing is a continuous activity as the manager is to guide and train the subordinates and also evaluate their performance. •   Each manager is required to have human relation skills in performing the staffing functions.

23. FEATURES OF STAFFING : •   Staffing is management of manpower or human resource. •   Staffing function is related to the employment of nursing personnel of all types. •   It includes various type of activities to get the right type of nurses on the right job. •   It is concerned with the filling of various type of positions or jobs in the nursing organization with suitable nursing personnel. •   Its every nurse managers Job.

24. Need for staffing Advancement of knowledge and technology. Specialization. Increasing size of the health organization Health awareness and awareness of consumer rights Shortage of staff. Emphasis on human relations Occurrence of major crisis.

25. Importance of safe staffing •   RELATED TO THE PATIENTS: Staffing leads to  lower patient mortality and morbidity.  Reduce incidents of adverse events  Shorten the hospital length of stay  Increase the patient satisfaction.

26. Importance of safe staffing •   RELATED TO NURSES : •   Safe staffing increases the nurse’s Job satisfaction. •   It reduces the stress among the nurses and the cases of Burn out . •   The absenteeism and the turn-over rates are reduced. •   It has a positive impact on the continuity and the quality of care by the nurses.

27. Importance of safe staffing •   COST OF CARE

28. System approach to staffing Input Process Output C ontrols and feedback

29. Components / steps of staffing MONPOWER PLANNING JOB ANALYSIS RECRUTMENT SELECTION PLACEMENT INDUCTION AND ORIENTATION TRAINING AND DEVELOPMENT REMUNERATION PERFORMANCE APPRAISAL PROMOTION AND TRANSFER

30. Staffing pattern

31. Factors effecting staffing pattern Types of nursing services Numbe r of patient s Standa rd of care: Role defined by profession Qualificatio n and Job specificatio n Supply of the person nel Patient’ s conditi on Fluctuatio n of the work load Method of assignment Nursin g unit Suppor ting staff Policies Budget

32. Factors influencing staffing pattern  Pattern of delivery services  Standard of nursing care  Different type of activties performed  Size and type of unit

33. NORMS & ACTIVITIES •   Recommendations of the Staff Inspection Unit. •   Recommendations of the Patient Classification System.

34. Staffing process  Recruitment  Selection  Training  Development  Appraisal  Remuneration of personnel

35. Staffing Process Staffing Process RECRUITMENT SELECTION PLACEMENT INDOCTRINATE

36. Selection Adequate applicant pool Process Pre employment Screening Complication of application Reference Employment interview Pre employment Physical testing Examinant Employer decision Notification of application

37. Recruitment  Process of attracting the potential employees to the organisation 

38. Sources of recruitment  Internal sources  External sources

39. Internal sources  present permanent employees  Present temporary employees  Retired employees  Dependent of deceased, disabled, retired and present employees

40. advantages  Improves employ-employer relationship  Develops sense of security  Costs less  Labour turnover is reduced  Employees are motivated to perform better  Suitability of internal candidate judged better than external  Suitability of employment can be ensured

41. External sources  Purposes  Offers wide choices  New entrants  Invitation without any discremination  Best utilization of experience and trained personnel  Expertise, experience ,excellence in other organisation

42. sources  Campus recruitment  Own data bank  Advertisements  Third party method-employment exchange  Present employer  Deputation  Word of mouth—present employees  Trade union  Casual applicant  Educational institutions—placement cell arranges for campus recruitment

43. Recruitment process  Identifying the need to recruit  Identifying the job requirements  Deciding the sources of potential recruits  Deciding the selectionmethod  Short listing the candidates  Selection of the succesful candidates  Notifying the candidates of outcome  Appointing the succesful candidate

44. Selection  Selection is the process of choosing the right candidate from the pool of applicants

45. Steps of selection  Screening and receiving the application  Conducting preliminary screening interview  Psychological tests  Background investigation  Indepth Interview  Physical examination/medical examination  Final selection  placement

46. Training and development  Is the process of developing knowledge,skills and behaviour in people that enable them to better perform their current and future jobs

47. Training techniques  On the job  Off the job

48. On the job training  Coaching  Job rotation  Planned work activities

49. Off the job  Class room lecture  Case studies  Roleplaying  Programmed learning

50. Performance appraisal  Evaluating a workers performance and his potential for development  Done through--- ranking method  ratingscale  Peer review  Anecdotal record  checklist

51. Recruitment and selection of students  1. Admission policies— policies based on kind of programme .  Carefully formulated and made known to the person concerned with selection, recruitment

52. Policies in relation to academic qualification  What will be the educational requirement for admission be the minimum required by the statutory bodies  Are any specific subjects required, like science, english  May any of the requirements be relaxed under special circumstances ? If so what are these?

53. Relation to personal and social fitness  Will there be maximum age limit?if so under what circumstances may it be relaxed?  Will married students be eligible for admission ?  Will male candidates be admitted?  Do the philosophy of the school requiees the candidate to have any personal qualification ?  Is admission subject to satisfactory medical report by the hospital authorities even if the

54. others  Will student be admittted from other school or college  Ploicie regarding repeatedly failure of the students in the final exam and not eligible. Will they go home and come for exam or will they be permitted tocontinue with the junior students

55. 2. Recruitment of the student  Notification in the local/national dailies or other media  Students with good aptitude ,interest can apply  Talks on t. v. through feature film on nursing ,publishing article in the journals,

56.  Individual college can do this by various ways  Conducting function in which selected members of the public participate  Broad casting such function in the radio, T. V. news paper, journals etc.  Arranging talk by the nursing college in the community organisation ,local school and colleges  Arranging or celebrating important events /health education talk in the regional

57.  Publishing articles reports and pictures of the activites in the local press.  Publication of the college brochure

58. Selection of students  1.Selection policies  How much and what information required  Whethe medical certificate be produced by the student  Who all will be the members of the selection committee  Will there be any interview  Will there be any aptitude test

59.  2. application form  It is the administrative responsibility, handled by the clerical staff under the direction of administrative head  Analyze the entrance test,  Assessing the academic achievement

60.  Information in the application form  3. selection committee  Representatives of the college  Head of the college  Nursing professors  Representative of the local controlling authority  Educational psychologist

61.  4. procedure  personal interview  Interview with the parents  Written test  Medical report

62. After the selection  Orientation programme

63. Staff recruitment and selection  Recruitment procedure  Selection procedure  Staffing pattern as per INC  After the selection  Orientation  Placement  Job description  Staff welfare programme  Inservice education

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