Stale check

Stale Check - Microsoft Dynamics Nav 2013

1. Set Up a Stale Check Microsoft Dynamics NAV 2013 R2

2. How to: Set Up a Stale Check A check is considered to be stale after it has expired. Each bank has a specific period during which checks are considered to be valid. This period usually lasts three months or six months. If a check is not presented for payment within the specified period, it is considered to be stale. To set up a stale check In the  Search  box, enter  Bank Accounts , and then choose the related link. Select the required bank account, and in the  Actions  tab, in the  General  group, choose  Edit . On the  Posting  FastTab, in the  Stale Cheque Stipulated Period  field, enter the period during which the check is considered to be valid. Choose the  OK  button. The  Stale Cheque Stipulated Period  field does not accept negative values or decimal values. The date formula entered in this field should include a time unit from the following options: D (Day), WD (Work Date), W (Week), M (Month), Q (Quarter), and Y (Year).

3. How to: Mark a Check as Stale A check that has expired and is no longer valid is called a stale check. To mark a check as stale, you must do the following: Configure the general ledger setup for the stale check. Post a bank payment voucher transaction. Mark the check as stale. You can make a payment to the vendor by check in the  Bank Payment Voucher  window. To configure the general ledger setup for a stale check In the  Search  box, enter  General Ledger Setup , and then choose the related link. On the  General  FastTab, select the  Activate Cheque No.  check box. Choose the  OK  button.

4. To post a bank payment voucher transaction In the  Search  box, enter  Bank Payment Voucher , and then choose the related link. Fill in the required fields as described in the following table. Field Description Batch Name The required journal batch name. Document Type Select  Payment  as the document type. Account Type Select  Vendor  as the account type. Account Number The number of the vendor account to which you will post the general journal line entries. Debit Amount The total debit amount, including VAT, that is provided in the journal line. Bal. Account Type Select  Bank Account  as the balancing account type. Bal. Account No. Select the bank account number as the balancing account number. Bank Payment Type Select  Computer Check  as the bank payment type. You can choose the  Computer Check  option or the  Manual Check  option if the  Bal. Account Type  or  Account Type is  Bank Account . Cheque Date The date of issue for the check.

5. 3.On the  Navigate  tab, in the  Narration  group, choose  Line Narration . 4.In the  Line Narration  window, in the  Narration  field, enter the text for the line narration. 5.You can enter a maximum of 50 alphanumeric characters. 6.Choose the  OK  button. 7.On the  Navigate  tab, in the  Narration  group, choose  Voucher Narration . 8.In the  Voucher Narration  window, in the  Narration  field, enter the text for the voucher narration. 9.You can enter a maximum of 50 alphanumeric characters. 10.Choose the  OK  button.

6. To print a check In the  Search  box, enter  Bank Payment Voucher , and then choose the related link. On the  Navigate  tab, in the  Payments  group, choose  Print Check . In the  Check  window, on the  Options  FastTab, fill in the fields as described in the following table. Field Description Bank Account The number of the bank account from which the printed checks will be drawn. Last Check No. The last check number. One Check per Vendor per Document No. Select to print only one check per vendor for each document number. Reprint Checks Select if you want to reprint the checks. Test Print Select if you want to print the checks on blank paper before you print them on check forms. Preprinted Stub Select if you want to use checks with preprinted stubs. 4.On the  Gen. Journal Line  FastTab, select the appropriate filters.

7. Note To run the batch job, you must select  Journal Template Name ,  Journal Batch Name , and  Posting Date  as filters. Enter the journal template name value, journal batch name value, and posting date value respectively. 5.Choose  Print  to print the report or choose  Preview  to view it on the screen. 6.In the  Actions  tab, in the  Posting  group, choose  Post . The  Stale Cheque Expiry Date  field is automatically updated in the  Check Ledger Entries  and  Bank Ledger Entries  windows, based on the values in the  Cheque Date  and  Stale Cheque Stipulated Period  fields in the  Bank Account Card  window.

8. To mark a check as stale In the  Search  box, enter  Bank Accounts , and then choose the related link. On the  Navigate  tab, in the  Bank Acc.  group, choose  Check Ledger Entries . In the  Check Ledger Entries  window, on the  Navigate  tab, in the  Check  group, choose  Stale Check , and then choose  Yes . Ensure that the work date occurs after the date in the  Stale Cheque Expiry Date  field in the  Check Ledger Entries  window. 4.The following fields are updated automatically: The  Stale Cheque  check box is selected. The  Cheque Stale Date  field is updated with the date on which the check expires. The  Entry Status  field is updated to  Financially Voided  to indicate that the check is void, and that all transactions resulting from the check payment are also void. 5.Choose  Close .