Stock registers in school organization.

A stock register is an important administrative document maintained in schools, colleges, and organizations to record the movement of materials and assets. It contains details such as the name of the item, quantity purchased, date of receipt, source of supply, issue details, balance in hand, and the signature of the issuing authority. Maintaining a stock register ensures proper accountability, transparency, and systematic utilization of resources. It helps avoid misuse, duplication, and wastage of materials while making the process of stock verification easier. Regular updating of the register supports smooth audits, effective planning, and efficient management of both consumable and non-consumable items, thereby contributing to the overall organization and smooth functioning of the institution.

1. Stock Registers Haneena mol CK Natural science Roll no: 10

2. Official record of school property, materials, and equipment.
Shows receipts, issues, and balance.
Ensures proper utilization and accountability. 2

3. Purpose 3

4. Maintain accountability & transparency.
Manage inventory efficiently. 4

5. Facilitate audits.
Prevent misuse, loss, or wastage. 5

6. Types of stock registers

7. General stock

8. Library stock

9. Laboratory stocks

10. Sports stock

11. Consumables

12. Essential content

13. Serial Number & Date.
Description of Item.
Quantity (Received / Issued / Balance).

14. 14 Source of Supply & Bill Number.
Signatures for verification.

15. Procedure for Maintenance 15

16. Maintain separate registers for each category.
Update immediately after receipt/issue.
Conduct periodic verification.

17. Authenticate entries with signatures.
Store register safely. 17

18. Importance 18

19. Prevents pilferage. Ensures optimal use of resources. Supports smooth school functioning. Builds trust with stakeholders.

20. THANK YOU 20