Tally erp 9 notes and practice book

TALLY ERP 9 NOTES AND PRACTICE BOOK

1. 1
TALLY ERP 9 NOTES AND PRACTICE BOOK
By Aasim Mushtaq ([email protected])
TALLY ERP 9 NOTES AND PRACTICE BOOK
1.Write down features of Tally? OR what are features of Tally?
Ans: Tally is accounting software that is used to record day to day transactions, preparing balance sheet etc. it is
user friendly business software, which makes business account easy and faster. Managing single and multiple
groups is very important feature of tally. Tally is an application software. It down not require writing any special
program for calculating. Tally stores all information about each account in detail. It is very secured against data
tempering. It reduces the work. In manual process, after entering daily transaction user has to create trading
account, trial balance, profit & loss account, ledger, balance sheet. But in Tally, user just enters daily entry and
get balance sheet.
2. List and explain basic types of accounts
Account is divided in following three types:
∑Personal account
∑Real account
∑Nominal account
1.Personal account: Any individual person or any firms or any company or a bank is considered in a personal
account.
2.Real account: Account of any physical things. The cash account or goods account are examples of real
account.
3.Nominal account: Account of any invisible things that means that things are in terms of cash. For example:
insurance account, rent account etc.
3. Explain the opening screen of the tally.
Ans. When tally is opened in Windows environment, it shows different menus.
1.The top bar contains the product message and version, system date and time.
2.Then Tally opening screen is displays main three parts as follows.
oGateway of tally
oFunctions buttons
oCalculator (command area)
I. Gateway of Tally:
To the left hand side of the screen this part shows different options.
All these options are used to create ledger, group or to see trial balance or for balance sheet.
To the right hand side of the screen, this part shows the list of all companies and at the top it shows name
of selected company.
Ctrl + M are the shortcut keys to activate gateway of Tally.
Function button:
This part of the screen shows the list of all function keys with its uses.
By selecting the buttons, user can activate that particular function like backup, change, etc.
Calculator (command area) :
This part of the screen is actual command area
In this area user can type command and execute them.
Ctrl + Nare the shortcut keys to activate this area.
II. How to create a new company in Tally?
1.In tally, company means an organization whose accounts are to be maintained on computer.
2.For that, user have to declare list of all accounts used in that company and then start to enter daily
transactions.
3.Creating company means enter detail information about the company.
4.By default, tally software shows opening green with gateway of Tally, functions button and calculator.
5.Then click on the function button F3 (Alt + F3) on the button panel to display company info menu. This show
following menu:
Company info
Select company
Create company
Quit

2. 2
TALLY ERP 9 NOTES AND PRACTICE BOOK
By Aasim Mushtaq ([email protected])
This menu is used for selecting company or for creating a new company.
6.To create a new company, select create company options by clicking this option or by pressing C.
7.Then the screen display various fields to fill up information like name of company with its alias, address,
currency, financial year, income tax number and sales tax number etc.
8.At the end, it asks whether accept the data or not. If user selects Yes option then that company is created and
it can be loaded from company info menu.
III. Explain uses of the feature options (F11)?
Ans. Features is used to change the options related to the selected company only.
1.For this F11 button in button panel is a short cut.
2.Using this menu, feature of the company are changed that means enables or disables.
3.Various features are available like whether company wants invoicing or not, whether company
required multiple currencies or cheque printing or not, etc.
IV. Explain the use of configuration of company (F12)?
Ans. To configure company, click on F12 button from the button panel. It shows the following screen in
gateway of tally:
Configuration
General
Numeric symbol
Accts/inv. Info
Voucher entry
Invoice/order entry
Printing
Quit
Configuration changes may affect all the active companies.
2.Configuration has different options like general, numeric symbols, accts/inv. Info, voucher entry,
invoice, order entry, printing, etc.
3.General options are used to change information like country detail, date format or graphs in
monthly report, etc.
4.Numeric symbol option is used to change format of the numbers.
5.Accts/inv info option is used to check the default settings. In this option, if user sets allow alias for
the name then only it asks the alias otherwise it doesn’t ask any alias for the name.
6.Voucher entry set the features of the vouchers, such as cost vouchers details, bill wise details,
ledger current balance, etc.
7.Invoice/order entry sets the features of the invoices and purchase, sales order entry.
8.Printing options is used for printing Vouchers, Invoices, Financial Statements, etc.
9.Quit option is used to quit from the configuration menu and go to the previous menu.
V. What is group in Tally?
Ans.
1. In tally, all accounts entries can be grouped or sub grouped according to the need of users.
2. Group means the type of the account. Functions of each group are fixed.
3. Tally provides facility to user to create own group. Also it provides 28 predefined groups.
4. Out of these 28 groups, 15 are primary groups and 13 are sub groups.
Following is the list of groups that affects the Balance sheet.
1. Capital account:Handle investments or owner’s account. It has a subgroup.
(A) Reserves and surplus: All reserves accounts like general reserves, capital reserves etc.
2. Current assets:These assets are divided in 6 sub groups as follows
(A)Bank accounts: Holds bank transactions that means current accounts, savings accounts, etc.

3. 3
TALLY ERP 9 NOTES AND PRACTICE BOOK
By Aasim Mushtaq ([email protected])
(B)Cash in hand: All cash track in ledger.
(C)Deposits (assets): Fixed deposits, security deposits made by company.
(D)Loan and Advances (assets): If the company gives any loan or advanced to other.
(E)Stock in hand: Keep records of opening or closing stock of the material.
(F)Sundry debtors: This maintains the list of all companies or persons to whom company gives
material on credit.
3. Current Liabilities:It keeps track of outstanding liabilities or statutory liabilities.
(A)Duties and Taxes: All taxes and duties that are paid by company like Trade duties,
Excise, Local Sales Tax etc., are recorded under duties and taxes.
(B)Provisions: It maintains records of all financial arrangement for possible future
requirements.
(C)Sundry Creditors: Company purchase material or any other things on credit. Then the list
of all companies or persons is under sundry creditors to whom company purchased material.
4. Fixed Assets:Handle accounts of all assets like machinery, buildings, etc.
5. Investments:It keep records of overall investment like shares, Govt. securities, Deposits etc.
6. Loans (liability):It keeps an account of the loans taken by company and has following three
subgroup:
(A)Bank OD accounts: Keep all overdraft accounts.
(B)secured loans: Keep track of loans taken by the company securities against the fixed assets.
(C)Unsecured Loans: Unconditional loan obtained from Partners/ Directors or other parties.
7. Suspense Account: This account is used to enter the transactions whose detai9ls are ye to tbe
finalized.
8. Branch / Divisions: All the names of branches, divisions and subsidiaries of the company.
9. Miscellaneous Expenses: Under this group all expenses are entered.
Following group affect Manufacturing, Trading and Profit and loss accounts:
10. Purchase account:It is used to maintain records of all purchase account.
11. Sales account:It keeps record of all sales.
12. Direct income:This group is used for entering all direct incomes like sales of goods.
13. Indirect income:This group maintains the all incomes other than sales. That means it keeps record
of all incomes like rent received, interest received etc.
14. Direct expenses: This group is used for recording all direct expenses means the purchase of raw
material, or wages of workers.
15. Indirect expenses:This group is used to maintain the records of all expenses other than direct
expense. All salary paid, rent paid, advertisement charges are under indirect expenses.
VI. To create single and multiple groups
Ans.
1.Group is the type of account. Group decides how transactions take place in accounting.
2.Tally provides 28 predefined group. But if user wants to create any other group then use create
group option.
3.These new group is a sub group of existing group.
4.If user wants to create a new subgroup under different groups then follow the following steps:

4. 4
TALLY ERP 9 NOTES AND PRACTICE BOOK
By Aasim Mushtaq ([email protected])
ßFrom Gateway of Tally, select Account info.
ßThen select Group option, as user wants to create group.
ßIf user wants to create single group at a time then select create option from
single group.
Now tally shows data entry screen for group as follows.
Group creation
Name
(alias)
Under:
Group behaves like a sub – ledger? No.
Name: Enter the name of a group that user want to create.
Under: Select the existing primary group name.
∑If user wants to create subgroups under more than one parent group or under one
parent group then user must select create option from Multiple groups.
∑Then multiple group creation screen will appear.
To create subgroup under one parent group, select that group in the option under group.
b.To create subgroups under more than one parent group, select all items in the option under group.
VII. Creating, Displaying and Altering Ledgers.
Ledger is a book that is used to store detail of each account. It is actual account heads to which transaction is
identified.
1.When user creates a company, at that time very first user creates different ledgers.
2.When user wants to create single ledger account of different group then user must select single ledger option.
3.But if user wants to create different accounts of same group then user must select multiple ledger options.
For creating ledger user follows following steps.
i. From Gateway of Tally, select Account info.
ii. Then select Ledger option, as user wants to create ledger.
iii. If user wants to create single ledger means each account of different groups then select create option of
single ledger.
iv. No Tally shows data entry screen for ledger. Now enter name of Ledger account to be created and alias
of account, opening balance and group of that account.
v. If user wants to create different accounts of the same group then user must select create option of
multiple ledgers.
vi. In this option, first Tally ask to enter name of the group. Then enter the list of all accounts of that group
with the opening balance. For example stationery a/c, salary a/c, travelling a/c all falls under the group ‘Indirect
Expenses’.
vii. If user want to create various ledger accounts under various groups then select all item in the under
group field.
1. State groups for ledgers and create the ledgers.
1.Aslam starts business with Rs. 100000/-
2.Purchase machinery for Rs. 50000/ and furniture for Rs. 10000
3.Paid amount for rent Rs. 1000/
4.Deposits Rs. 10000/- in Bank
5.Purchase of goods for Rs. 20000/ from Mr. Shamroz on credit.
6.Sold goods to Mr. Imtiaz for Rs. 10000/
7.Rs. 5000/ withdraws from bank for personal use.
8.Withdraws Rs. 1000/ for office use.
9.Received cash from Mr. Imtiaz.
10.Paid to Mr. Shamroz.
Ans. By default, cash a/c and P&L a/c are available in Tally.

5. 5
TALLY ERP 9 NOTES AND PRACTICE BOOK
By Aasim Mushtaq ([email protected])
Ledger Group
Mr. Aslam a/c Capital a/c
Furniture a/c Fixed asset
Machinery a/c Fixed asset
Rent a/c Indirect expenses
Bank a/c Bank a/c
Purchase a/c Purchase a/c
Sales a/c Sales a/c
Mr. Shamroz a/c Sundry creditor
Mr. Imtiaz a/c Sundry debtor
Drawing a/c Capital a/c
State groups for ledgers & create the ledgers.
1.Mr. Shamroz starts business with Rs. 200000/- and deposited into bank Rs. 40,000.
2.Paid for office building Rs. 50000/ and furniture for Rs. 10000/-
3.Purchase raw material of Rs. 10000 on credit from Mr. Aasim.
4.Paid Wages Rs. 2000
5.Paid salary Rs. 10000
6.Return money to Mr. Aasim in settlement of Rs. 9500.
7.Sold goods to Mr. Raheel Rs. 15000/-
8.Received interest on bank amount Rs. 500.
9.Received from Mr. Raheel after discount of Rs. 500.
10.Sold old newspaper Rs. 450/-
11.Sold old furniture Rs. 4000/-
Ledger Group
Mr. Shamroz a/c Capital a/c
Bank a/c Bank a/c
Furniture a/c Fixed assets
Building a/c Fixed assets
Purchase a/c Purchase a/c
Mr. Aasim a/c Sundry creditor
Wages a/c Direct expenses
Salary a/c Indirect expenses
Discount a/c Indirect expenses
Sales a/c Sales a/c
Mr. Raheel Sundry debtor
Interest a/c Indirect expenses
Old newspapers Indirect income
AM COMPUTER CLASSES
I. Record the following transactions in the books of “M/s Albert & Brothers”.
1.Aasim starts business with Rs. 50,000.
2.He opens a SBP saving bank account and deposits Rs. 20,000.
3.Bought furniture for Rs. 5,000, machinery for Rs. 10,000.
4.Purchased goods for Rs. 14,000.
5.Sold goods for Rs.8, 000.
6.Purchased goods from AK & Company for Rs. 11,000.
7.Paid telephone rent for the year by Cheque Rs. 500
8.Bought one typewriter for Rs. 2,100 from ‘Universal Typewriter Co’. on credit.
9.Sold goods to Junaid for Rs. 12,000.
10. Sold goods to Husnain for Rs. 2000 cash.
11. Amount withdrawn from bank for personal use Rs. 1,500.
12. Received cash from Junaid Rs. 11,900 and discount allowed Rs. 100.

6. 6
TALLY ERP 9 NOTES AND PRACTICE BOOK
By Aasim Mushtaq ([email protected])
13. Paid into bank Rs. 5,800.
14. Bought 50 shares in X Y & Co. Ltd. At Rs.60 per share, brokerage paid Rs. 20.
15. Goods worth Rs. 1,000 found defective were returned to AK & Co. and balance of the amount due to them
settled by issuing a cheque in their favour.
16. Sold 20 shares of X Y & Co. Ltd. at Rs. 65 per share, brokerage paid Rs. 20.
17. Bought goods worth Rs. 2,100 from Usman and supplied them to Awais at Rs. 3,000.
18. Awais returned goods worth Rs. 100, which in turn were sent to Usman.
19. Issued a cheque for Rs. 1,000 in favour of landlord for rent for April.
20. Paid salaries to staff Rs. 1,500.
21. Received from travelling salesman Rs. 2000 for goods sold by him, travelling expenses Rs. 100.
Journal entries
1.Cash a/c ……… Dr.
To Capital a/c
2.SBP saving bank a/c ………… Dr.
To cash A/c
3.Machinery a/c ……… Dr.
Furniture a/c ……… Dr.
To cash a/c
4.Purchase a/c ……… Dr.
To cash a/c
5.Cash a/c ……… Dr.
To Sales a/c
6.Purchase a/c ……… Dr.
To AK & Co. a/c
7.Telephone rent a/c ……… Dr.
To SBP bank a/c
8.Typewriter a/c ……… Dr.
Universal Typewriter Co. a/c
9.Junaid ……… Dr.
To Sales a/c
10. Cash a/c ……… Dr.
To sales a/c
11. Drawings a/c ……… Dr.
SBP Bank a/c
12. Cash a/c ……… Dr.
Discount allowed a/c
To Junaid a/c
13. SBP bank a/c ……… Dr.
To cash a/c
14. Investment in shares A/c ……… Dr.
Brokerage a/c ……… Dr.
To Cash a/c

7. 7
TALLY ERP 9 NOTES AND PRACTICE BOOK
By Aasim Mushtaq ([email protected])
15. AK’s a/c ……… Dr.
Return Outward a/c ……… Dr.
To Bank a/c
16. Cash a/c ……… Dr.
To Investment in shares a/c
Investment in shares a/c ……… Dr.
To Profit & Loss a/c
[Selling share is not the core business so whatever profit realized will be entered in profit & loss a/c]
Brokerage a/c ……… Dr.
To cash a/c
17. Purchase a/c ……… Dr.
To Usman a/c
Awais a/c ……… Dr.
To Sales a/c
18. Return Inward A/c ……… Dr.
Awais a/c
Usman a/c ……… Dr.
To Return outward a/c
19. Rent a/c ……… Dr.
To Bank a/c
20. Salary a/c ……… Dr.
Cash a/c
21. Cash a/c ……… Dr.
Travelling expenses a/c
To sales a/c
Company Name:
MAGNET COMPANY
Address: Building No. 3, Mall Road, Lahore
LEDGER NAME UNDER GROUP OPENING BALANCE
SHARE CAPITAL CAPITAL ACCOUNT 10,00,000
LOAN FROM SBP BANK SECURED LOAN 4,00,000
PROVISION FOR DEPRECIATION PROVISION 32,500
O/S RENT CURRENT LIABILITY 3,600
O/S SALARIES CURRENT LIABILITY 19,000
DEPOSIT FOR PREMISES DEPOSITS (ASSETS) 1,55,000
INVESTMENT IN SHARES INVESTMENT 18,550
FURNITURE FIXED ASSETS 15,000
COMPUTERS FIXED ASSETS 80,000
CASH IN BANK BANK ACCOUNT 1,93,000
CASH IN HAND CASH IN HAND 25,000
CLOSING STOCK STOCK IN HAND 67,000
To maintain Stock Statement

8. 8
TALLY ERP 9 NOTES AND PRACTICE BOOK
By Aasim Mushtaq ([email protected])
Group CategoriesStock item Purchase
price
QuantityGodown
ECONOMICS MARSHAL V.1 300 60 Mall
Road
V.2 325 80
GLOBAL C.1 450 120
C.2 500 160
MANAGEMENT HENRY BASIC 125 300 MM Alam
INTERMEDIATE 225 325
FINAL 600 350
Pak SIMPLE 75 400
ADVANCE 325 600
Goods are purchased from these parties. (VAT @12.5%)
Date Bill no.Party name Stock item Godown Qty
1
ST
MAY OM 001BABAJI STORE V.2 Mall Road45
5
TH
MAY OM 002AMU STORE C.1 MM ALAM 50
6
TH
MAY OM 003Imran STORE V.2 MM ALAM 60
8
TH
MAY OM 004Bashir STORE BASIC Mall Road31
10
TH
MAY OM 005AZIM’S STORE FINAL Mall Road90
17
TH
JUNE OM 006AA STORE INTERMEDIATE MM ALAM 15
19
TH
JULY OM 006Imran STORE ADVANCE MM ALAM 45
23
RD
JULY OM 007Bashir STORE SIMPLE Mall Road75
29
TH
AUGUST OM 008BABAJI STORE C.2 MM ALAM 52
Goods are sold to these parties. (VAT @12.5%)
Date Bill no.Party name Stock item Godown QtySelling
price
1
ST
MAY OM
P001
Real store V.2 Mall Road15650
5
TH
MAY OM
P002
Hyperstar
store
C.1 MM
ALAM
40675
6
TH
MAY OM
P003
Omtex storeV.2 MM
ALAM
53685
8
TH
MAY OM
P004
Uk store BASIC Mall Road31695
10
TH
MAY OM
P005
Philips storeFINAL Mall Road100902
17
TH
JUNE OM
P006
Omtex storeINTERMEDIATE SION 20625
19
TH
JULY OM
P006
Pk store ADVANCE SION 36635
23
RD
JULY OM
P007
Real Store SIMPLE DHARAVI 90644
29
TH
AUGUST OM
P008
Philips storeC.2 SION 42702
When amount received from parties use Receipt voucher (F6)
Date Party name MODE OF PAYMENT CHEQUE NUMBER AMOUNT

9. 9
TALLY ERP 9 NOTES AND PRACTICE BOOK
By Aasim Mushtaq ([email protected])
Purchase and Sales Return
On 1
st
June, goods purchased from Babaji store has been returned. Details are
Stock item Godown Quantity Bill no.
V.2 Mall Road 2 OM 001
On 1
st
August, goods purchased from AA store has been returned. Details are
Bill no. Godown Quantity Stock item
Om 006 MM Alam 1 Intermediate
On 1
st
October, goods purchased from Imran store has been returned. Details are
Bill no. Godown Quantity Stock item
Om 003 MM Alam 5 V.2
On 1
st
July, goods sold to Philips Store were returned. Details are
Bill no. Godown Quantity Stock item
Om p005 Mall Road 5 Final
On 31
st
December, goods sold to Real Company were returned. Details are
Bill no. Godown Quantity Stock item
Om p007 MM Alam 2 Simple
On 31
st
January, 2011 goods sold to Pk store were returned. Details are
Bill no. Godown Quantity Stock item
Om p006 Mall Road 2 Advance
Contra Entries
1.On 1
st
September, Withdraw Rs. 50000 from Abhyudaya/ Punjab bank for business purpose.
2.On 30
th
November, With drawn Rs. 25000 from Cash in bank for business purpose.
3.On 28
th
February, Deposit Rs. 25000 in Punjab bank.
Charging Depreciation
On 31 – 3 – 2011 Charge depreciation @ 10% on furniture, 20% on computer, 12.5% on Machinery,
7.5% on Building.
2
nd
MAYReliance storeCASH ---------------------70000
2
nd
MAYTATA store CASH ---------------------25000
2
nd
MAYOmtex store CHEQUE 0229892 42000
2
nd
MAYVishwas storeCHEQUE C/B 654258 18000
2
nd
MAYPhilips storeCHEQUE S/B 7139852 120000
2
nd
MAYIPL store CASH ---------------------15500
When amount paid to parties use payment voucher (F6)
Date Party name MODE OF PAYMENT CHEQUE NUMBER AMOUNT
2
nd
MAYBABAJI STORE CASH ---------------------30000
2
nd
MAYAMU STORE CASH ---------------------20000
2
nd
MAYIMRAN STORE CHEQUE 8459625 18000
2
nd
MAYBASHIR STORE CHEQUE 6548721 6000
2
nd
MAYAZIM’S STORE CHEQUE 9685721 22000
2
nd
MAYAA STORE CASH ---------------------3000

10. 10
TALLY ERP 9 NOTES AND PRACTICE BOOK
By Aasim Mushtaq ([email protected])
Particulars Under category Amount
(Rs.)
Mode of
payment
Discount Allowed A/c
Commission Allowed A/c
Indirect expenses
Indirect expenses
1800
300
Cash
cash
Salary A/c Indirect expenses 500 Cheque
Travelling Expenses Indirect expenses 900 Cheque
Rent A/c Indirect expenses 450 Cash
Brokerage Account Indirect expenses 1250 Cash
Printing & Stationery
Electricity charges
Miscellaneous expenses
Advertisement
Office expenses
Interest
Delivery van expenses
Conveyance Expenses
Refreshment Expenses
Administrative expenses
Discount received A/c
Commission received A/c
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect income
Indirect income
600
1200
820
960
1020
350
125
650
250
450
900
4500
Cheque
Cash
cash
Cheque
Cheque
Cheque
Cheque
Cheque
Cheque
Cheque
Cheque
Cheque
COMPANY NAME: MAGNET BOOK STORE PRIVATE LIMITED
ADDRESS: Sector F8, Markaz Islamabad
LEDGER NAME UNDER GROUP OPENING
BALANCE
SHARE CAPITAL CAPITAL ACCOUNT 15,00,000
LOAN FROM SBP BANK SECURED LOAN 5,00,000
PROVISION FOR
DEPRECIATION
PROVISION 450000
O/S RENT CURRENT LIABILITY 6000
O/S SALARIES CURRENT LIABILITY 8000
DEPOSIT FOR PREMISES DEPOSITS (ASSETS) 2,00,000
INVESTMENT IN SHARES INVESTMENT 60,000
FURNITURE FIXED ASSETS 28,000
COMPUTERS FIXED ASSETS 50,000
CASH IN BANK BANK ACCOUNT 1,00,000
CASH IN HAND CASH IN HAND 75,000
CLOSING STOCK STOCK IN HAND 50,000
ABHYUDAYA/ PUNJAB
BANK
BANK ACCOUNT 1,25,000
MACHINERY FIXED ASSET 2,00,000

11. 11
TALLY ERP 9 NOTES AND PRACTICE BOOK
By Aasim Mushtaq ([email protected])
BUILDING FIXED ASSET 6,00,000
Discount Allowed A/c
Commission Allowed A/c
Indirect expenses
Indirect expenses
1800
300
Cash
cash
Salary A/c Indirect expenses 500 Cheque
Travelling Expenses Indirect expenses 900 Cheque
Rent paid A/c Indirect expenses 450 Cash
Brokerage Account Indirect expenses 1250 Cash
Printing & Stationery
Electricity charges
Miscellaneous expenses
Advertisement
Office expenses
Interest on loan
Delivery van expenses
Conveyance Expenses
Refreshment Expenses
Administrative expenses
Discount received A/c
Commission received A/c
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect income
Indirect income
600
1200
820
960
1020
350
125
650
250
450
900
4500
Cheque
Cash
cash
Cheque
Cheque
Cheque
Cheque
Cheque
Cheque
Cheque
Cheque
Cheque
To maintain Stock Statement
Group CategoriesStock item Purchase priceQuantityGodown
SCHOOL ENGLISH BALBARATHI/ Litrature 180 1500 F8
YUVAK BARATHI/ Play 75 1000
MATHS ALGEBRA 65 1300
GEOMETRY 55 1200
COLLEGE ACCOUNTS BASIC 85 1100 Murree Rd.
FINAL 90 1000
MATHS ARITHMATIC 45 1400
STATISTICS 35 1350
Goods are purchased from these parties. (VAT @12.5%)
Date Bill no.Party name Stock item Godown Qty
1
ST
MAYOM 001BABAJI STORE LITERAURE 1 F8 450
1
ST
MAYOM 002AMU STORE PLAY F8 500
1
ST
MAYOM 003IMRAN STORE ALGEBRA F8 600
1
ST
MAYOM 004BASHIR STORE GEOMETRY F8 310
1
ST
MAYOM 005AZIM’S STORE BASIC Murree Rd.900
1
ST
MAYOM 006AA STORE FINAL Murree Rd.150
1
ST
MAYOM 006IMRAN STORE ARITHMATIC Murree Rd.450
1
ST
MAYOM 007BASHIR STORE STATISTICS Murree Rd.750
Goods are sold to these parties. (VAT @12.5%)
Date Bill no.Party name Stock item Godown QtySelling price
1
ST
JUNEOM P001REAL store LITERATURE 1 F8 150100
1
ST
JUNEOM P002HYPERSTAR store PLAY Murree Rd.400110
1
ST
JUNEOM P003Omtex store ALGEBRA Murree Rd.530120
1
ST
JUNEOM P004Vishwas store GEOMETRY F8 310130

12. 12
TALLY ERP 9 NOTES AND PRACTICE BOOK
By Aasim Mushtaq ([email protected])
1
ST
JUNEOM P005Philips store BASIC F8 1000145
1
ST
JUNEOM P006Omtex store FINAL Murree Rd.200125
1
ST
JUNEOM P006PK store ARITHMATIC Murree Rd.360165
1
ST
JUNEOM P007REAL store STATISTICS F8 900175
Purchase and Sales Return
On 1
st
June, goods purchased from Babaji store has been returned. Details are
Stock item Godown Quantity Bill no.
LITERATURE 1 F8 2 OM 001
On 1
st
August, goods purchased from AA store has been returned. Details are
Bill no. Godown Quantity Stock item
Om 006 Murree Rd. 1 FINAL
On 1
st
October, goods purchased from IMRAN store has been returned. Details are
Bill no. Godown Quantity Stock item
Om 003 Murree Rd. 5 ARITHMATIC
On 1
st
July, goods sold to Philips Store were returned. Details are
Bill no. Godown Quantity Stock item
Om p005 F8 5 BASIC
On 31
st
December, goods sold to Real company were returned. Details are
Bill no. Godown Quantity Stock item
Om p007 Murree Rd. 2 LITERATURE 1
On 31
st
January, 2011 goods sold to Pk store were returned. Details are
Bill no. Godown Quantity Stock item
Om p006 F8 2 ARITHMATIC
Contra Entries
4.On 1
st
September, Withdraw Rs. 50000 from Punajb bank for business purpose.
5.On 30
th
November, With drawn Rs. 25000 from Cash in bank for business purpose.
6.On 28
th
February, Deposit Rs. 25000 in Punjab bank.
Charging Depreciation
On 31 – 3 – 2011 Charge depreciation @ 10% on furniture, 20% on computer, 12.5% on Machinery,
7.5% on Building
Windows Functionality Availability
ALT + F1 To close a company
To view detailed report
To explode a line into its details
To select Inventory vouchers to alter
At all menu screens
At almost all report screens
At almost all screens in TALLY
At the Inventory/ Payroll voucher creation or
alteration screen.
ALT + F2 To change the period At almost all screens in TALLY
ALT + F3 To select the company info menu
To create/alter/shut a Company
At Gateway of Tally screen
ALT + F4 To select the Purchase Order
Voucher Type
At Accounting / Inventory Voucher creation and
alteration screens
ALT + F5 To select the Sales Order Voucher
Type
To view monthly and quarterly
report
At Accounting / Inventory Voucher creation and
alteration screens
At almost all report screens in TALLY
ALT + F6 To select the Rejection Out Voucher
Type
At Accounting / Inventory Voucher creation and
alteration screens

13. 13
TALLY ERP 9 NOTES AND PRACTICE BOOK
By Aasim Mushtaq ([email protected])
To change the Sales Order Voucher
Type
ALT + F7 To select the Stock Journal Voucher
Type
To accept all the Audit lists
At Accounting / Inventory Voucher creation and
alteration screens
At Tally Audit Listing screen
ALT + F8 To select the Delivery Note Voucher
Type
To view the Columnar report
At Accounting / Inventory Voucher creation and
alteration screens
At Ledger Voucher screen
ALT + F9 To select the Receipt Note Voucher
Type
At Accounting / Inventory Voucher creation and
alteration screens
ALT + F10 To select the Physical Stock
Voucher Type
At Accounting / Inventory Voucher creation and
alteration screens
ALT + F12 To filter the information based on
monetary value
At almost all report screens
Ctrl + F1 To select payroll vouchers for
alteration
At the Accounting/Inventory Voucher creation or
alteration screen
CTRL + ALT +
F12
Advanced Configuration At Gateway of Tally
Key Combination Used for Navigation
Windows Functionality Availability
PgUp Display previous voucher
during voucher entry/alter
At voucher entry and alteration screens
PgDn Display next voucher
during voucher entry/alter
At voucher entry and alteration screens
ENTER To accept anything you
type into a field.
To accept a voucher or
master
To get a report with
further details of an item
in a report
You have to use this key at most areas in TALLY
At the receivables report - press Enter at a pending bill to get
transactions relating to this bill (e.g., original sale bill, receipts
and payments against this bill, etc)
ESC To remove what you
typed into a field
To come out of a screen
To indicate you do not
want to accept a voucher
or master
At almost all screens in TALLY
SHIFT +
ENTER
Collapse next level
details
At Voucher Register screen and Trial Balance report
SHIFT +
ENTER
To explode a line into its
details
In almost all Reports:
At a Group/Stock Group/Cost Category/Godowns /Stock
Category - displays Sub Groups and Ledgers/Stock Items/Cost
Centres/Secondary Godowns/Secondary Stock Categories
At a Voucher - displays its entries and narration
At a Stock Item- displays its godowns and batch details
At Voucher Register screen - displays the next level details
At Trial Balance report - displays the next level details
CTRL +
ENTER
To alter a master while
making an entry or
viewing a report
At voucher entry and alteration screens
At all reports

14. 14
TALLY ERP 9 NOTES AND PRACTICE BOOK
By Aasim Mushtaq ([email protected])
Windows Functionality Availability
F1 To select a company At all masters menu screen
F1 To select the Accounts ButtonAt the Accounting Voucher creation and alteration
screen
F1 (ALT+F1) To select the Inventory
To view the detailed or
condensed report
At the Inventory/Payroll Voucher creation and
alteration screen
In almost all the Reports
F2 To change the current date
To select company inventory
features
At almost all screens in TALLY
At the F11: Features screen
F2 To change the current date
To select company inventory
features
At almost all screens in TALLY
At the F11: Features screen
F4 To select the Contra voucherAt Accounting / Inventory Voucher creation and
alteration screen
F5 To select the Payment voucherAt Accounting / Inventory Voucher creation and
alteration screen
F6 To select the Receipt voucherAt Accounting / Inventory Voucher creation and
alteration screen
F7 To select the Journal voucherAt Accounting / Inventory Voucher creation and
alteration screen
F8 To select the Sales voucher At Accounting / Inventory Voucher creation and
alteration screen
F8 (CTRL+F8)To select the Credit Note
voucher
At Accounting / Inventory Voucher creation and
alteration screen
F9 To select the Purchase voucherAt Accounting / Inventory Voucher creation and
alteration screen
F9 (CTRL+F9)To select the Debit Note voucherAt Accounting / Inventory Voucher creation and
alteration screen
F10 To select the Reversing Journal
voucher
At Accounting / Inventory Voucher creation and
alteration screen
F10 (Ctrl +
F10)
To select the Memorandum
voucher
At Accounting / Inventory / Payroll Voucher creation
and alteration screen
F11 To select the Functions and
Features screen
At almost all screens in TALLY
F12 To select the Configure screenAt almost all screens in TALLY
Special Key Combination
Windows Functionality Availability
ALT + 2 To Duplicate a voucher At List of Vouchers – creates a voucher similar to the
one where you positioned the cursor and used this key
combination
ALT + A To Add a voucher
To Alter the column in columnar
report
At List of Vouchers – adds a voucher after the one
where you positioned the cursor and used this key
combination.
Alters the column in all the reports which can be

15. 15
TALLY ERP 9 NOTES AND PRACTICE BOOK
By Aasim Mushtaq ([email protected])
viewed in columnar format
ALT + C To create a master at a voucher
screen (if it has not been already
assigned a different function, as in
reports like Balance Sheet, where
it adds a new column to the
report)
To access Auto Value Calculator
in the amount field during voucher
entry
At voucher entry and alteration screens, at a field
where you have to select a master from a list. If the
necessary account has not been created already, use
this key combination to create the master without
quitting from the voucher screen.
At all voucher entry screens in the Amount field
ALT + D To delete a voucher
To delete a master
To delete a column in any
columnar report
(if it has not been already
assigned a different function, as
explained above)
At Voucher and Master (Single) alteration screens.
Masters can be deleted subject to conditions, as
explained in the manual.
All the reports screen which can be viewed in columnar
format
ALT + E To export the report in ASCII,
Excel, HTML OR XML format
At all reports screens in TALLY
ALT + I To insert a voucher
To toggle between Item and
Accounting invoice
At List of Vouchers – inserts a voucher before the one
where you positioned the cursor and used this key
combination.
At creation of sales and purchase invoice
ALT + L To select the Language
Configuration
At almost all screens in TALLY
ALT + K To select the Keyboard
Configuration
At almost all screens in TALLY
ALT + O To upload the report at your
website
At all reports screens in TALLY
ALT + G To select language for Tally
Interface
At almost all screens of TALLY
ALT + M To Email the report At all reports screens in TALLY
ALT + N To view the report in automatic
columns
At all the reports where columns can be added
ALT + P To print the report At all reports screens in TALLY
ALT + R To remove a line in a report At all reports screens in TALLY
ALT + S To bring back a line you removed
using ALT + R
At all reports screens in TALLY
ALT + U To retrieve the last line which is
deleted using Alt + R
At all reports screens in Tally
ALT+ V From Invoice screen to bring
Stock Journal screen
At Invoice screen > Quantity Field > Press Alt + V to
select the Stock Journal.
ALT + X To cancel a voucher in Day
Book/List of Vouchers
At all voucher screens in TALLY
ALT + R To Register Tally At almost all screens in TALLY.
CTRL + ATo accept a form – wherever you
use this key combination, that
screen or report gets accepted as
it is
At almost all screens in TALLY, except where a specific
detail has to be given before accepting
CTRL + BTo select the Budget At Groups/Ledgers/Cost Centres/
Budgets/Scenarios/Voucher Types/ Currencies
(Accounts Info) creation and alteration screen
CTRL + To check the Company Statutory At all the menu screens

16. 16
TALLY ERP 9 NOTES AND PRACTICE BOOK
By Aasim Mushtaq ([email protected])
ALT + B details
CTRL + CTo select the Cost Centre
To select the Cost Category
At Groups/Ledgers/Cost Centres/
Budgets/Scenarios/Voucher Types/ Currencies
(Accounts Info) creation and alteration screen
At Stock Groups/ Stock Categories/ Stock Items/
Reorder Levels/ Godowns/ Voucher Types / Units of
Measure ( Inventory Info) creation/alteration screen
CTRL+ E To select the Currencies At Groups/Ledgers/Cost Centres/
Budgets/Scenarios/Voucher Types/ Currencies
(Accounts Info) creation and alteration screen
CTRL + GTo select the Group At Groups/Ledgers/Cost Centres/
Budgets/Scenarios/Voucher Types/ Currencies
(Accounts Info) creation and alteration screen
CTRL + HTo view the Support Centre At Almost all screens in Tally
CTRL + ITo select the Stock Items At Stock Group/ Stock Categories/ Stock Items/
Reorder Levels/ Godowns/ Voucher Types / Units of
Measure ( Inventory Info) creation/alteration screen
Ctrl + Alt +
I
To import statutory masters At all menu screens
CTRL + KTo Login as Remote Tally.NET
User
At Almost all screens in Tally
CTRL + LTo select the Ledger
To mark a Voucher as Optional
At Groups/Ledgers/Cost Centres/
Budgets/Scenarios/Voucher Types/ Currencies
(Accounts Info) creation and alteration screen
At the creation and alteration of Vouchers
CTRL + OTo select the Godowns At Stock Group/ Stock Categories/ Stock Items/
Reorder Levels/ Godowns/ Voucher Types / Units of
Measure ( Inventory Info) creation/alteration screen
CTRL + QTo abandon a form – wherever
you use this key combination, it
quits that screen without making
any changes to it.
At almost all screens in TALLY.
CTRL + RTo repeat narration in the same
voucher type
At creation/alteration of voucher screen
CTRL +
Alt + R
Rewrite data for a Company From Gateway of Tally screen
CTRL + SAllows you to alter Stock Item
master
At Stock Voucher Report and Godown Voucher Report
CTRL + UTo select the Units At Stock Groups/ Stock Categories/ Stock Items/
Reorder Levels/ Godowns/ Voucher Types / Units of
Measure ( Inventory Info) creation/alteration screen
CTRL + VTo select the Voucher Types
To toggle between Invoice and
Voucher
At Groups/Ledgers/Cost Centres/
Budgets/Scenarios/Voucher Types/ Currencies
(Accounts Info) creation and alteration screen
At creation of Sales/Purchase Voucher screen