TAMS Traffic Accounts Management System 23.04.2023.pptx

TAMS presentation by Shri UL Narasimha Rao, Sr.AFA/T/CR, Mumbai

1. Traffic Accounts Management System (TAMS) A way towards – Transparency Concurrency Accuracy

2. Why TAMS FOIS caters RR generation and operational features. UTS/PRS caters generation of Tickets. There is no single software to collect and compile the Revenue transactions. FOIS, UTS, PRS do not give the consolidated status of revenue transactions on monthly basis .

3. TAMS Architecture and process

4. TAMS Integrations with different CRIS Projects TAMS PROJECT Apportionment module Goods Balance sheet Module Coaching Balance sheet Module Traffic Book Module Account Current Module RBS PRS UTS FOIS PMS IPAS

5. TAMS Integration Details PROJECTS Integration Details PRS Sharing of monthly Passenger earnings data in consolidated format for coaching earnings apportionment. Sharing of Military and paramilitary data for preparation of Account office balance sheet. UTS Sharing of monthly Passenger earnings data in consolidated format for coaching earnings apportionment. Sharing of Coaching Balance Sheet for Internal Check module. Sharing of Military and paramilitary data for preparation of Account office balance sheet. FOIS Sharing details of Goods railway receipt data . Sharing of Goods Balance sheet data for Internal check Module Sharing of Goods Apportionment Matrix data for preparation of Traffic Book Part C. Sharing of Military and paramilitary data for preparation of Account office balance sheet. IPAS Sharing of Data from Cash & pay module for Balance sheets internal check module. For Transfer of Zonal apportioned share through IPAS Journal Voucher. PMS Sharing of Parcel Data for Generation of Traffic Book. RBS Sharing of Route wise Apportioned Percentage for Coaching apportionment module

6. GIANT STEPS Online apportioned revenue data Practically paperless Seamless integration with all other software Reconciliation of revenue data at all stations Online division-wise revenue Concurrent error redressal mechanism Finalisation of accounts and balance sheet concurrently

7. Apportioned revenue data available on line to Commercial Dept. Dispensing submission of Manual/ system generated Balance Sheet to Traffic Accounts Availability of Station outstanding data directly to Divisions and Hqrs . Division wise earnings – category wise are available through Traffic Book Part A . Availability of Zone wise inward and outward data Instant Accountal of Debits and settlement of debits online. Eliminates lot of correspondence. Dispensing the preparation of manual CR/ TR notes and online reconciliation & acknowledgement of Cash through IPAS module. Establishing strong relation between Traffic Accounts and Commercial Dept

8. Apportionment of Passenger & Freight Revenue. Statistical Statement of Passenger Traffic – 6A Station Balance Sheet (Cog & Goods) Error Sheet module. Traffic Book -Part A, B, C & D Accounts Office Balance Sheet (AOB) TIA module. Components of TAMS

9. Seamless Station balance sheet All transactions feature in Station Balance Sheet All credit entries linked to debit entries Remittances of revenues reported concurrently – negligible CIT CR Note – Paperless Balance sheets are transmitted online to Traffic Accounts Office Minimal manual intervention All entries are reconciled User friendly – no separate windows to be learnt

10. E- CR Note Timely Accountal of Station Earnings Error free e-Cash Remittance note Simplification of Accountal at all levels. Elimination of TCC , Cash Bags, Down sizing the strength of Cash Witnesses posted in Cash Office. Instant acknowledgement for stations from cash office through system, once data is saved. Elimination of cumbersome preparation of manual cash Remittance note s (CR Note) at stations Unnecessary delay in transmission of manual CR notes to CAsh Office and resultant delay accountal of station earnings at cash office.

11. Errors detected & resolved concurrently Issue of error sheets online Error sheets seen by stations online Station replies and deals error sheet online Traffic Accounts Office agrees/disagrees online Issue of online CAN Recoveries affected as soon as possible

12. Seamless maintenance of traffic book and accountal of revenue Integrated apportioned data Zone-wise data seamless Encompasses all changes not in FOIS, UTS & PRS Integrated compilation of Traffic Suspense and Revenue Schedule Auto generation of TC & JV Generation of Abstract X & Y

13. AOB Module TAMS Voucher data from PRS UTS Voucher data from IPAS Automated Reconciliation Internal Check Auto bill generation IPAS Data checked & matched manually Matched Unmatched

14. Conceptual Framework of TIA module To have effective planning & Control over Inspection Process To have better monitoring on the due & Over due Inspections To include flexibility through built in mechanism for Special Check, Assistance to TIAs, allotment of inspection. Paperless reporting System (except TA 6F) Online verification of reports and closure.

15. Structure of Module Module is divided into 2 parts: Activities carried out by Hqrs Team. - District Management - Station Management - Special Checks - Assistance to TIAs - Inspection of Vacant Districts - Checking of Inspection Reports Activities carried out by Field Team. Inspection as per the District List (Beat) Submission of Reports

16. Additional Features Provision for downloading the individual reports & Consolidated report in PDF format. Save and Submit facility. Android App for making entry of Forecast & Movements. Integrated Debit raising & Credit allowing facility. In progress - Dash Board for smart inspection based on the activities of a station - Station Outstanding. - Irregularities reported in Last inspection

17. Way forward Auto reconciliation of TR data with Bank scrolls Auto generation of TC for JVs Generation of Abstract X & Y Generation of Account Current by 7 th of next month- the ultimate goal. Traffic Costing module

18. The TAMS initiative will revolutionize revenue accountal with financial discipline and will pave way the path towards effective and efficient Traffic Costing, Statistics and Finance THAT’S TAMS

19. Thank You