TEAM 8_ResilientTrio_CUIC management System-final.pptx

placement management

1. CUIC Placement Management System TEAM NAME: RESILIENT TRIO TEAM MEMBERS: VINOODHINI D - 2023207032 KEERTHANA M - 2023188040 DEVADHARSHINI R - 2023188038

2. Execution Summary Many educational institutions struggle to connect academia with industry effectively, limiting students' access to industry exposure, and job prospects. Current systems for university-industry collaboration are disjoint, lacks transparency and has lots of missed opportunities To address this, there's an urgent need for a comprehensive CUIC management system. This system should offer a centralized platform for students, faculty, industry partners, and administrators to interact, collaborate, and track progress seamlessly. The aim is to enhance students' employability. <number> Resilient Trio

3. <number> Key Fea tures Seperate logins for students, Placement officers from the colleges and employees from companies posting job openings (industrial experts) Portal for job posting from the company side and resume submission from the students side Communication tools (email notifications, alerts) to keep end users notified about the updates Interview Scheduling by the employers (manage time slot, locations and student availability) Placement Status Tracking - real time update on application status, interview invitations and the placement offers Resilient Trio

4. <number> Key Features Admin Dashboard - centralized dashboard for managing system settings, user accounts, and permissions. Reporting and Analytics Dashboard - placement trends, student performance, program effectiveness Resilient Trio

5. Resilient Trio <number> StakeHolders The College Management Users : Students Placement Coordinators from each department Placement Officer Industrial experts (who acts as a bridge between industry and academic institutions)

6. <number> CUIC Placement Management System Modules Resilient Trio <number>

7. Work Breakdown Description User Management : Registration and authentication for students, faculty members, industry partners, and administrators. Profile management to update personal and professional information. Role-based access control to permissions for different user roles. Placement Services : Job postings module for companies to post job opportunities. Application module for students to apply for available positions. Interview scheduling module to coordinate interviews between students and employers. Placement status tracking module to monitor the progress of placements. Resilient Trio <number>

8. Work Breakdown Description 3. Training and Workshops : Training programs module to organize workshops, seminars, and guest lectures. Skills development resources and training materials for technical and soft skills. Registration module for participants to sign up for training events. 4. Entrepreneurship Support : Startup incubation with mentoring, resources, and funding. Events including competitions, hackathons, and networking. Alumni entrepreneurship module to engage alumni in mentoring and supporting current students. Resilient Trio <number>

9. Work Breakdown Description 5. Communication and Outreach : Messaging module to facilitate communication between users. Announcement module to disseminate information about upcoming events, opportunities, and achievements. Newsletter module to share updates and success stories with stakeholders. 6. Analytics and Reporting : Analytics dashboard module to track key performance indicators related to placements, internships, collaborations, and entrepreneurship activities. Reporting module to generate customizable reports on system usage, outcomes, and trends. Resilient Trio <number>

10. Work Breakdown Description 7. Document Management : Repository for documents on placements, internships, collaborations, and entrepreneurship activities. Version control module to track revisions and updates to documents. Document sharing module for collaboration and knowledge exchange 8. Alumni Engagement : Directory for alumni contact and professional profiles. Alumni mentorship module to connect alumni with current students for mentoring and career guidance. Alumni networking module to facilitate collaborations among alumni and current students. Resilient Trio <number>

11. Requirements The requirements for CUIC (Center for University-Industry Collaboration) placement management system can be categorized into several types based on is nature and scope. Functional Requirements Non Functional Requirements System Requirements User Requirements Regulatory and Compliance Requirements Resilient Trio <number>

12. Functional Requirements User Management : 1.Allow users to register with different roles such as students, employers, placement officers, administrators and alumni. 2.Users should be able to login securely using credentials. 3. Administrators should have the ability to manage users accounts(create, edit and delete accounts) 4. Password reset and recovery functionality- for forgot password 5. User profile should contain relevant information(contact details, academic records, skills and their preferences) <number> Resilient Trio

13. Functional Requirements 2. Placement Services: 1. Employers should be able to post job vacancies, internships, and other career opportunities. 2. Students should be able to search and apply for job opportunities based on their qualifications and preferences. 3. Placement officers should have tools to manage the placement process, including scheduling interviews, coordinating placement tests, and tracking student applications. 4. Job fairs and Campus drives must be managed. <number> Resilient Trio

14. Functional Requirements 3. Training and Workshops : 1. Placement officers should have tool to organise these sessions and workshops. 2. Students should be able to register for training sessions and workshops. 4. Entrepreneurship Support: 1. Provide resources and guidance for students interested in entrepreneurship, including startup incubation programs 2. Placement officers should have tools to support entrepreneurship activities <number> Resilient Trio

15. Functional Requirements 5. Communication Outreach: 1. Communication channels such as email, newsletters, and announcements should be integrated into the system for targeted messaging. 2.Placement officers should have tools to create and distribute communication materials (events, job alerts and newsletters) 6. Analytics and Reporting: 1. Generate reports and analytics on placement statistics, student performance, employer engagement.(customisable) 2. Data visualization tools (charts, graphs, and dashboards) -to present analytics in a user-friendly format. <number> Resilient Trio

16. Functional Requirements 7. Document Management : 1.Provide document storage and management capabilities for storing resumes, cover letters, offer letters, internship agreements. 2.Documents should be organised and available to authorised users based on their roles. 8. Alumni Engagement : 1.Facilitate engagement with alumni to provide networking opportunities, mentorship programs, and career support services.(tools to communicate) 2.Alumni should register on the platform to access resources such as job listings, events, and other development opportunities. <number> Resilient Trio

17. Non Functional Requirements Performance: 1.Should respond to user interactions within acceptable response times, even during peak usage periods. 2. Job listings, searching options and submission of resumes must function properly.They should be responsive 2. Scalability: 1.The system should be capable of handling increasing numbers of users, job postings, and placement events without significant degradation in performance. 2.Scale both vertically(increasing server resources) and horizontally (adding more servers) <number> Resilient Trio

18. Non Functional Requirements 3. Reliability : 1.High availability with minimal downtime and interruptions. 2.Resilient to failures and error (proper error handling) 3.Ensure information remains accurate and consistent.(Data integrity) 4. Security: 1.Prevent unauthorised access to sensitive data (like student’s personal information and industry’s personal information) 2.Data transmission must be encrypted with secure protocols.(SSL/TLS) 3.Based on roles and permissions implement access control. <number> Resilient Trio

19. Non Functional Requirements 5. Usability: 1.User interface should be intuitive, easy to navigate, and aesthetically pleasing. 2.Input fields should be well-designed and user-friendly, with clear instructions and error messages. 6. Maintainability and Compatibility: 1.The system should be designed with modular components and clean code practices to facilitate maintenance and future enhancements.Developer and user documentation) 2.Compatible with a wide range of devices, browsers, and operating systems.(Compatibility testing) <number> Resilient Trio

20. Non Functional Requirements 8. Performance monitoring and Logging : 1. Monitoring and logging mechanisms to track performance metrics, system health, and security incidents.(logs for auditing) 9. Backup and Disaster Recovery: 1.Regular data backups should be performed to prevent data loss in case of system failures or disasters. 2. Disaster recovery plans should be in place to restore the system to a functioning state in the event of a catastrophic failure. <number> Resilient Trio

21. Interface requirements 1. Hardware Interface : 1 . Adequate storage capacity to store application data, documents, and backups. Storage should be scalable. 2.Reliable network infrastructure with adequate bandwidth to support communication between system components and users. 2. Software Interface : 1.Supporting operating system (linux or windows) 2.Compatible with a relational database management system of NoSQl. 3.Utilisation of development frameworks and libraries based on the tech stack. <number> Resilient Trio

22. Interface Requirements 3. Integration Requirements: 1.Integration with existing systems: Able to integrate with other institutional systems like student databases, learning platforms for data exchange and good user experience 2.API Support: Integration with 3rd party services using APIs 4. Compliance Requirements: 1. Comply with relevant regulations and standards, including data protection laws accessibility guidelines and industry requirements. <number> Resilient Trio

23. User Requirements Capturing needs and preferences of system’s end users like students, employers, placement officers, and administrators. UI must be user friendly, intuitive and meets those needs. Some basic user requirements are: Students require easy access to job listings, application tracking, and communication tools. Employers need a seamless process for posting job vacancies, reviewing applications, and scheduling interviews. Placement officers require comprehensive tools for managing placement events, tracking student progress, and generating reports. <number> Resilient Trio

24. Effort and Cost Estimation The total cost and effort of this project is estimated by constructing a detailed project plan and estimating the number of resource and type of resource needed for each module. The project Requires the following resources: SME (Subject Matter Expert) Business Analysts Architect Team Leader Developer QA Tester <number> Resilient Trio

25. Project Plan Understanding the Business Case: 1.1 Identify the stakeholders 1.2 Conduct stakeholder interviews 1.3 Analyze the existing process 1.4.Defining the project objectives and the scope Requirements Gathering and Analysis: 2.1 Conducting Workshops and meeting with the stakeholder 2.2 Document Requirements 2.3 Validating the documents <number> Resilient Trio

26. Project Plan 3. System Design and Architecture 3.1 Defining system Architecture 3.2 Select the technology Stack 3.3 Creating wireframes and prototypes 4. Development and Implementation 4.1 Iterative development through Agile methodology 4.2 Deploying the core modules 4.3 Integration with the external systems - University’s databases, Academic portals and industry platforms <number> Resilient Trio

27. Project Plan 5. Testing and Quality Assurance: 5.1Develop a test plan - Functional testing, performance testing, security testing and user acceptance testing. 5.2 Execution of testing 5.3 Engage stakeholders in User Acceptance testing 6. Deployment and Training : 6.1 Deployment strategy -Environments, configuring servers 6.2 Deploy to production environment 6.3 Provide training and documentation <number> Resilient Trio

28. Project Plan 7. Post Implementation Support: 7.1 Monitoring system performance 7.2 Address user feedback 7.3 Providing warranty and post warranty support 8. Evaluation and Continuous Improvement: 8.1 Post project evaluation- Based on satisfaction, efficiency gain and business impact 8.2 Identify lessons learned 8.3 Implementation of feedback <number> Resilient Trio

29. 8. Risk Assessment A variety of variables contribute to the system's vulnerability. The majority of these circumstances are the result of a lack of contact with stakeholders or information management concerns. There are two subtasks in risk assessment: Risk Identification Risk Mitigation <number>

30. 8.1 Risk Identification User Management: Unauthorized access: Risk of unauthorized users gaining access to sensitive data. Data breaches: Possibility of user data being compromised due to weak authentication or security loopholes. Placement Services: Risk of mismatches between job requirements and student profiles, leading to dissatisfaction for both employers and students. Delayed placements: Risk of delays in the placement process due to technical issues or communication gaps. <number>

31. 8.1 Risk Identification 3. Training and Workshops: Poor attendance: Risk of low student participation in training sessions and workshops, impacting their readiness for placements. Ineffective training: Risk of training programs not adequately preparing students for the requirements of the job market. 4. Entrepreneurship Support: Lack of interest: Risk of low student interest in entrepreneurship programs, resulting in underutilization of resources. Limited resources: Risk of insufficient resources allocated to support entrepreneurship initiatives, hindering their effectiveness. <number>

32. 8.1 Risk Identification 5. Communication Outreach: Information overload: Risk of overwhelming students or employers with excessive communication, leading to important messages being overlooked. Communication gaps: Risk of miscommunication of information about placements, events, or opportunities. 6. Analytics and Reporting : Data inaccuracies: Risk of inaccurate reporting due to errors in data collection, processing, or analysis. Misinterpretation of data: Risk of misinterpreting analytics leading to incorrect decisions or strategies. <number>

33. 8.1 Risk Identification 7.Document Management: Data loss: Risk of losing important documents or records due to system failures or human error. Compliance issues: Risk of non-compliance with data protection regulations if document management practices do not adhere to legal requirements. 8.Alumni Management : Inactive alumni engagement: Risk of low engagement from alumni, reducing the effectiveness of alumni networks in supporting current students. Data privacy concerns: Risk of violating alumni privacy rights if their data is mishandled or shared without consent. <number>

34. 8.2 Risk Mitigation <number> ID Module Description Likelihood Impact Mitigation M1-R1 User Management Unauthorized Access High High Strong authentication mechanisms(MFA),Regular review and update of access controls, periodic security audits and penetration testing,Educating password security and phishing awareness M1-R2 User Management Data Breaches Medium High Encrypt sensitive user data both in transit and in rest, Implement Intrusion detection and prevention system, Ensuring all softwares are regularly patched and updated, Data breach response plan (Steps to contain, investigate and notify affected parties)

35. 8.2 Risk Mitigation <number> ID Module Description Likelihood Impact Mitigation M2-R1 Placement Services Inaccurate Matching Medium High Developing Detailed profiles for Students and job requirements(skills, experience).Implementing Algorithms to analyse historical data to improve the accuracy of matching student profiles,Regular feedback mechanism (with employers and students refine matching process) M2-R2 Placement Services Delayed Placements Medium Medium to High Ensuring clear and efficient communication between all stakeholders involved in placement process (students, employers,placement co-ordinators),Implementing robust technical infrastructure

36. 8.2 Risk Mitigation <number> ID Module Description Likelihood Impact Mitigation M3-R1 Training and Workshops Poor Attendance Medium Low Schedule training sessions and workshops at convenient times for students, avoiding clashes with other academic or extracurricular commitments.Multiple communication channels (email, social media, posters) to promote events and remind students of upcoming sessions. Providing rewards for attendance(certificate or credits)/ M3-R2 Training and Workshops Ineffective Training High Medium to High Tailor training programs to address specific skills gaps identified through surveys, assessments, or feedback from previous sessions.Invite industry professionals or alumni to conduct workshops. Provide hands-on exercises, case studies, or simulations to enhance learning.

37. 8.2 Risk Mitigation <number> ID Module Description Likelihood Impact Mitigation M4-R1 Entrepreneurship support Lack of Interest Medium high Conduct market research: Assess the interests and needs of students regarding entrepreneurship programs through surveys, focus groups, or interviews. Tailor programs: Design entrepreneurship initiatives that align with the interests and aspirations of students, offering relevant content and support. Promote Awareness M4-R2 Entrepreneurship Support Limited Resources Medium Low Allocate Sufficient Funding-Ensure adequate budget allocation for entrepreneurship initiatives to support program development, staffing, and operational costs., Seek external partnership, Prioritize initiatives, Optimise resource Utilization

38. 8.2 Risk Mitigation <number> ID Module Description Likelihood Impact Mitigation M5-R1 Communication Outreach Information Overload Medium Low Implement a targeted communication strategy: Tailor messages based on the recipient's preferences, interests, and relevance to avoid bombarding them with irrelevant information. Utilize multiple communication channels: Use a mix of emails, newsletters, social media, and in-person interactions to reach different audiences effectively. M5-R2 Communication Outreach Communication gaps High Medium Establish clear communication channels: Ensure there are well-defined channels between the placement management team, students, employers . Provide regular updates: Keep stakeholders informed about placement activities, opportunities through timely updates and reminders.

39. 8.2 Risk Mitigation <number> ID Module Description Likelihood Impact Mitigation M6-R1 Analytics and Reporting Data Inaccuracies High High Implement data validation checks, Conduct regular data quality assessments and audits. Provide training to staff on proper data handling procedures, Use automated tools for data cleansing and normalization, Ensure data integrity through encryption and access controls. M6-R2 Analytics and Reporting Misinterpretation of Data High Medium Provide training to users on how to interpret analytics correctly. Use visualization techniques to present data in an understandable manner. Encourage collaboration and cross-validation of insights among team members.

40. 8.2 Risk Mitigation <number> ID Module Description Likelihood Impact Mitigation M7-R1 Document Management Data Loss Low High Regular backups: Implement regular automated backups of all documents Version control: Utilize version control systems to track changes and revert to previous versions. User training: Provide training to users on proper document management practices.Disaster recovery plan: Develop and maintain a comprehensive disaster recovery plan to swiftly recover data M7-R2 Document Management Compliance Issues Medium Medium Conduct regular audits to ensure document management practices comply with relevant data protection regulations. Implement strict access controls to limit access to sensitive documents only to authorized personnel.Encrypt sensitive documents both in transit and at rest to protect them from unauthorized access.

41. 8.2 Risk Mitigation <number> ID Module Description Likelihood Impact Mitigation M8-R1 Alumni Management Inactive alumni management Low Low Implement regular communication strategies such as newsletters, social media updates, alumni events to keep alumni engaged.Offer incentives for alumni participation, such as exclusive networking opportunities,or access to career resources. Establish mentoring or volunteering programs that connect alumni with current students. M8-R2 Alumni Management Data privacy concerns Low High Adhere strictly to data protection regulations to ensure alumni data is handled ethically and legally. Implement robust data security measures including encryption, access controls, and regular security audits. Obtain explicit consent from alumni before collecting or sharing their personal information for any purpose other than what was originally intended.

42. Thank you Resilient Trio <number>