Technical Overview of Microsoft SharePoint Online - Presented by Atidan

1. David J. Rosenthal
CEO, Atidan
Microsoft MTC, Malvern, Pennsylvania
October 23, 2014

2. Compliance Enterprise Ready
23
The New
SharePoint
1
SharePoint Online
Specifics
45
Discussion
5

4. SharePoint
Share

5. Social
6
Make it easier to work as
a team and manage
your projects.
Use community
knowledge to gain insight
and find answers.
Engage in conversations
to stay informed and
make better decisions.

6. Follow people,
documents & sites
Share ideas and get
answers in real time on
your Newsfeed
♡Like
#hashtags
@Mention
people
Pervasive presence
integration

7. Ask colleagues for
expertise
Preview content inline
Follow relevant content
and subject matter
experts

8. Communities
Search for answers within communities
Feature communities to drive membership
Quickly find your recent communities

9. Understand how
large and active
the community is
See the most recent discussions
Discover the
people with the
highest reputation

10. Discover experts and
understand reputation
Ask questions, and
contribute to discussions
See best replies at
the top

11. Stay Connected
12

13. New experiences that combine
social, collab, email, instant
messaging, voice, and video

15. Business Intelligence
Easily combine data from
any source to create fully
interactive reports and
insights with guided
exploration
Visually discover and share
insights for collaborative
decision making across the
organization
Manage self-service BI with
control & compliance for
end user created assets
16

16. Quickly navigate
through your data
Drill into data with
timeline slicer
Get suggestions on
chart types based on
your data
Preview your graphs,
formatting and KPIs
Combine Data Graphic Items
Use Formulas to calculate properties
Link a record to multiple shapes
Hyperlink to detail
pages

18. Search
Find what you’re looking for
with intelligent results
tailored to you
Get answers and take action
with an experience that’s
always a step ahead
Build smarter applications
that can scale for any need
19

23. 24
Create Control Protect
Create and organize
content easily with the help
of relevant discovered
information
Manage content policy,
information architecture and
taxonomy
Reduce risk and manage
compliance with centralized
eDiscovery tools

24. Streamline common tasks
25

25. Created Documents in Browser
Create docs directly in
SharePoint

26. Quickly Share Documents
Manage permissions

29. Tag content directly
from Office
backstage
Office Integration
Check in/out and
access all versions of
the document
without having to
open SharePoint
Save directly to
SharePoint without
going to a browser

30. Store, sync and share
31

31. Manage
different types
of content as a
unit
Individual document
properties
Manage properties, versions
and workflow for Document
Set

32. Keep things on track
33

33. One view of all your tasks
Synchronized with Outlook
Site feed for group conversations

35. SharePoint Online Development
36

36. Create Dynamic Sites
37

37. Tailor designs and target devices with
device channels
Easily create mobile apps with REST API’s
Smart management of media assets

38. Apps for Office and SharePoint

39. SharePoint Apps
46
App Web
(from WSP)
Parent
Web
SharePoint-Hosted App
Provision an isolated sub web on a parent
web
•Reuse web elements
(lists, files, out-of-box web parts)
•No server code allowed; use client
JavaScript for logic, UX
Developer-Hosted App
“Bring your own server hosting infrastructure”
SharePoint
Web
Get remote events from
SharePoint
Use CSOM/REST +
OAuthto work with SP
Cloud-based Apps
Your Hosted
Site
Azure Auto-Hosted App
Windows Azure + SQL Azure
provisioned invisibly as apps are
installed
Azure
SharePoint
Web

41. Specify retention
schedules for
content types
Submit documents
for long term
archival

42. Define mutli-stage
retention policies
by folder
Create hierarchical file
plans and generate
reports

43. Submissions
matched to specific
content type

44. Specify alternate
content type names
to accommodate
taxonomy
differences
Property based
conditions route
content
Auto provision
folders based on
property value

45. View in-place hold stats in
real time
Legal can create discovery
sets for in-place
preservation
Create queries to trim
down content required for
analysis or export

46. Preserve content in original
location with true fidelity
Add Exchange mailboxes,
SharePoint sites and file
share sources

47. View breakdown of results
and size statistics at-a-
glance
Unified search query across
Office platform
Reduce preservation set
size with additional filters
Preview content prior to
export
Multiple message
types, including
Lync

48. Tabbed results
Preserve
discussions and
feeds from
SharePoint

49. Export content to EDRM
XML standard format
Options for de-duplication,
IRM removal and
document versioning

50. In-Place Hold as you want it
57
NewTime-
Based In-
Place Hold
If an item is deleted
prior to the hold date
ending, it will be held
for the difference.
Litigation Hold / In-Place Hold
(Legacy)
You don’t specify any query parameters or time duration
and hold the items indefinitely.
New Query-
Based In-
Place Hold
Items can be preserved
by query, including
items that do not exist
at the time of the Hold
being applied
Query Based In-Place Hold
(Legacy)
Search for content throughout SharePoint and place it on
hold.
New Site In-Place Hold
When you apply an in-place hold to a site, content in the
site remains in its original location. Users can still work
with the content, but a copy of the content as it was at the
time that you initiated the hold is preserved.
Exchange Variants SharePoint Variants

55. Spectrum of Content
Publishing
My
Collaboration
Lifetime
Ad-HocDept/Org Apps

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59. 
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61. Reduce infrastructure costs
•Run SharePoint in the cloud
•Deliver new features and updates
faster
•Reduce storage footprint
•Improve scalability and performance

62. Let's Take a Tour

63. SharePoint Online High Level
70
SharePoint Online Plan 1 SharePoint Online Plan 2
Team Sites Yes Yes
Simple Public-Facing Website 1 basic public-facing site included 1 basic public-facing site included
Site Designer Yes Yes
SharePoint Designer 2010 Yes Yes
Custom Workflows Yes Yes
Sandboxed Solutions (PTC) with Visual Studio Yes Yes
My Site Yes Yes
Social (Wikis, Blogs, Microblogging, Communities, etc.) Yes Yes
Form Services No Yes
Excel Services No Yes
Visio Services No Yes
Access Services No Yes
Business Connectivity Services (BCS) No Yes
eDiscovery Center No Yes
Site / Library Legal Hold No Yes
Content Search Web Part / Cross Site Publishing No Yes
Site Collections Up to 10,000 Up to 10,000
Office Web Apps
View only for E1
View and edit for E2
View and edit
External Document Sharing Yes Yes
Storage (does not include My Sites) 10 GB + 500 MB per USL 10 GB + 500 MB per USL
My Site Storage (Sky Drive Pro) 25 GB per USL 25 GB per USL
Buy Additional Storage Yes Yes
Admin Yes, tenant level Yes, tenant level
View Details

64. Analytics,
PerformancePoint
BI Excel Services, Power View, PowerPivot
SharePoint Online SharePoint 2013
Deep refinement,
enhance relevancy
SearchPeople/Expertise, hover card, enterprise search
Full-trust code, BCS+DeveloperCloud app model, Sandbox, CSOM, BCS
Cross-site scripting,
content by search
InternetPublic Website, Design Manager, apps/store
Central AdministrationAdmin Tenant-level, PowerShell, IRM, Recycle Bin
ECM / Social
eDiscovery, Records Center, Site Mailbox, Mobile, Newsfeed, Follow, #, @
dot dot dot

65. SharePoint Discussion
If you currently use a collaboration platform (such as Microsoft
SharePoint
®
), what version do you use and is it hosted online
or on premises?
What specific workloads do you plan to use in SharePoint
Online?
What usage scenarios (for example, Portals, My Sites, Team Sites, Search) do you plan to cover with SharePoint Online?
If you currently use SharePoint, are there workloads that you would plan to move to SharePoint Online?
If you currently use SharePoint, do you want to move any
customizations (for example, customer Web Parts, apps,
workflows) to SharePoint Online?
Do you have any custom business applications or processes using SharePoint that access other internal data sources or
systems that you want move to SharePoint Online?
Do you use third-party components in SharePoint?
72

66. SharePoint Online Discussion
How much data (in gigabytes or terabytes) do you plan to
store in SharePoint Online during the first year?
What types of documents do you store on SharePoint (for example, collaboration, public, sensitive, confidential, or personal
documents)?
Do you have legal or compliance requirements for SharePoint
content?
Do you have a web-based collaboration solution for partners
in place?
How many users do you plan to migrate to SharePoint Online?
73

67. Resources
SharePoint Online Service Description
http://technet.microsoft.com/en-us/library/jj819267.aspx
What’s New In SharePoint Online
http://office.microsoft.com/en-us/sharepoint-help/whats-new-in-
microsoft-sharepoint-online-HA102785547.aspx
SharePoint 2013 Hybrid
http://technet.microsoft.com/library/jj838715.aspx
74

68. [email protected]
1-215-825-5045 x5001
Contact us for no obligation briefing,
free trial and special offers

69. SharePoint Online Topology
WFE
App Server
Crawl WFE
CA
Timer Jobs
Sandbox
Content:
Fed App
Fed Query
Fed CA
Fed Idx
Federated Services:
SQL SQL
SQL:
SQL SQL AD AD
Directory:
Stamp 1:
WFE
App Server
Crawl WFE
CA
Timer Jobs
Sandbox
Content:
Fed App
Fed Query
Fed CA
Fed Idx
Federated Services:
SQL SQL
SQL:
SQL SQL AD AD
Directory:
Stamp 2..N:
Network 1..N:
AD Sync
Prov.
SCOM
ULS
SPDiag
WER
DNS
SMTP
Admin
Backup
NLB
NLB
Datacenter 1..N:
WFE
App Server
Crawl WFE
CA
Timer Jobs
Sandbox
Content:
Fed App
Fed Query
Fed CA
Fed Idx
Federated Services:
SQL SQL
SQL:
SQL SQL AD AD
Directory:
Stamp 1:
WFE
App Server
Crawl WFE
CA
Timer Jobs
Sandbox
Content:
Fed App
Fed Query
Fed CA
Fed Idx
Federated Services:
SQL SQL
SQL:
SQL SQL AD AD
Directory:
Stamp 2..N:
Network 1..N:
AD Sync
Prov.
SCOM
ULS
SPDiag
WER
DNS
SMTP
Admin
Backup
NLB
NLB
Disaster Recovery Datacenter 1..N:
Grid Manager
Global Directory
Tenant Admin (UI)
Commerce backend
DNS (multiple)
OrgIDAuth, Svc.
Incident Management
Azure
(Windows/SQL)
CDN Services

70. Failure Scope
nonediskrackdc
Copy Count
124610+
Data CenterData Center
Rack 2Rack 1
Keeping Your Data Safe
Rack 3
save
RAID 10
synchronous
mirroring
asynchronous
log shipping
asynchronous
replication
scheduled
backups
point-in-time
restore
recycle
bin
client side
cache

71. SharePoint Online Futures
View Details