Thank you letter / Follow Up Letters.

Topic : Thank You Letter/ Follow Up Letters.
Subject : Effective and Management Communication.
This presentation helps the reader to understand the meaning of thank you and follow up letters respectively. Content of this presentation includes Meaning, types and examples of both type of letters.
PS: Names included in this presentations are only for educational presentation purpose. There is no commercial endorsement or any other purpose.

1. Navinchandra Mehta Institute Of Technology and Development Subject : Effective And Management Communication Topic : Thank You/Follow Up Letters Presenting To : Dr. Kasturi Naik By : Vighnesh Suresh Khale Roll No. : M- 8124

2. Thank You Letter A T hank Y ou L etter is sent when one person / party wishes to convey their appreciation to other. It is a way to maintain a contact with people who must have helped you personally or professionally. Thank you letters are also sometimes referred as Letter of Gratitude or even L etter of T hanks .

3. Types of Thank You L etters Business Thank you letters. Personal Thank you letters.

4. Types of B usiness Thank You L etters Job Interview Thank you letter Thank you letters for References and Recommendations Professional Appreciation Letter Business Thank you letter Employee thank you letter

5. Types of Personal Thank You L etters Thank you letter to friends or neighbors for their help Thank you letters for gifts received. Thank you letters for an exceptional customer service received. Thank you letters for social occasions.

6. How to say Thank Y ou ? Via… Email Letter Card Phone Call

7. Sample Email Thank You Letter Here's a sample email message saying thank you for a reference. This sample also informs the receiver that the sender was hired. Subject Line : Reference to R and Co. Dear Mr. Patil , Thank you so much for referring me for the Junior Accountant position at R and Co. I am grateful for the time you spent reviewing my application and recommending me for the job. I wanted to share with you the exciting news that I have been selected  for the job position. I greatly appreciate the help you have provided me . Again, thank you so much for your help Regards , Vighnesh Khale .

8. Follow Up Letter A Follow Up Letter is sent to discuss the points in more details which were discussed earlier or a letter sent who has not acted on the instructions in previous letter or meeting.   In order to continue communicating with the recipient, you need to write this type of a letter.

9. When to use Follow Up Letter In several situations, the follow-up letter is considered to be an important mode of communication.  To say Thank You ( within 24 hours ) After the interview ( within 48 hours ) To request a meeting ( within 1-2 weeks ) Just to catch up ( every 3 months )

10. Sample Email Follow Up Letter Here's a sample follow up email to hiring manager by a potential candidate. Subject line : Thank you for the interview this afternoon- mention interview date. Respected Rekha Madam, It was a pleasure to meet with you earlier today. I appreciate you taking time out of your busy schedule to speak with me. A fter learning more about Marsal and Co. and its work culture , I am very excited to work with such a motivated team. I couldn’t agree more with Co.’s philosophy about work ethics and services to clients. Because as we discussed in the interview , any organization which follows work ethics strictly, manages to give quality services. For me, working with Marsal and Co. is an opportunity to enhance my marketing skills and to develop my personality. Again I appreciate the opportunity to have shared my background and interest in working in marketing department with Marsal and Co.. I am sure my knowledge and experience aligns perfectly with what you are looking for. I am very much looking forward to hearing back from you by next Friday as we discussed in interview. Thank you again for your time and consideration. Sincerely, Vighnesh Khale .

11. Content of Thank Y ou /Follow Up Letter Introduction Context Purpose Personal connection Reiterate thanks Reiterate interest and how you’d be a great fit Looking forward to hearing back by which date

12. Points t o be remembered … Business letter format should be strictly followed. Thank you/Follow up letter should not exceed length of one page. Font shouldn’t be larger than 12 and smaller than 10. Professional fonts must be used. Avoid stylish fonts. Letters should be written in black ink.

13. Points to be remembered… Letters should be neat and must have enough margin space. In case of business thank you letters and in follow up letters writer should maintain professionalism. Proofread your letter. Avoid grammar and spelling mistakes. Language should be formal, clean.