The Process of Writing the Perfect Grant Proposal

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qWhilst there may be no singular ‘perfect’ grant proposal that works for every grant
application, grant writers can follow a set format which will ensure their grant writing is
as close to perfect as possible.
qGrant writing can feel overwhelming when you first start out. However, once you have a
strategy, plan, structure, and good organisation, it's possible to create strong,
competitive proposals no matter what the grant is.

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Understand The Grant Requirements
qBefore you start grant writing, it's important to thoroughly read and understand the grant
guidelines and requirements.
qPay close attention to the purpose of the grant, the eligibility criteria, deadlines and any specific
guidelines for the proposal format and content.
qIf you find any grey areas, then contact the grant officer to clarify whether your project will
meet the brief for consideration.
qThis will also enable you to ask any other questions which may enable you to strengthen your
grant writing.
Here are the steps you can follow to create your "perfect" grant proposal:

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Identify Your Goals and Objectives
qAs a grant writer, you must clearly define the goals and objectives of their project, ensuring that
you align these goals and objectives with those outlined in the grant guidelines documentation.
qGenerally, grant giving organisations are looking to fund projects that align strongly with the
ethos of the grant purpose and the goals of the grant-giving organization.
qIf your project goals can only be tied loosely into the grant’s objectives, then it might be best to
use the same energy and time on a grant that has stronger alignment to your project.

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Develop a Budget
qGrant writers must create a detailed budget for your project, following guidelines from the
grant documentation which outlines what will and will not be funded.
qEnsure the budget clearly depicts that all cost components have been considered and those
components not funded by the grant can be met by your organisation.
qYour organisation should also be able to demonstrate proof of funds needed for any co-
contribution.
qGenerally, the guidelines will stipulate if this proof is required and what documentation will be
considered as acceptable proof.

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Outline a Realistic Timeline
qYour grant writing should always include a realistic timeline when requested, which outlines all
the resources you will need and the steps you will take to complete the project.
qWhere times may vary significantly (such as council permits), then consult with experts, make
enquiries and allow extra time to allow for the unexpected.

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Strengthen via Supporting Materials
qAs a grant writer, you should always assemble any additional materials that will strengthen your
grant writing proposal, such as letters of support from councils, community groups, and
beneficiaries of the project.
qProviding examples of your organization's previous work and achievements will demonstrate
how projects have been successfully executed in the past.
qFind and refer to research that will validate the connection between your project and the goals
and objectives it will reach by searching through supporting state and national body websites
and academic studies.

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Write a Compelling Narrative
qThe narrative of your grant writing is where the magic happens to bring your vision and the
value of your project firmly into the funder’s sights.
qThe narrative is one of the most important elements of grant writing as it strongly ties all the
steps outlined so far into every element of the grant guidelines and objectives.
qGrant writers must understand how to craft an effective story that captures the essence of their
program or organization to stand out from the competition and secure the desired funding.

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qCreating a strong narrative begins with understanding the foundation of your program or
organization and why it needs support.
qThis groundwork should be followed by identifying key themes that are relevant to potential
funders, as well as points of interest that will draw them in.
qWhen writing, be sure to tell your story in an organized manner – describe your project, its
goals and objectives, and the plan you have to achieve them.
qMost importantly, as a grant writer, you want to make a compelling case for why your project is
necessary and how it will directly benefit the community, leave readers feeling informed and
inspired about your cause.

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Edit and Proofread
qRegardless of how experienced you become as a grant writer, you should always carefully
proofread and edit your proposal to ensure that it is free of errors and easy to read.
qConsider having someone else review it as well as fresh eyes will often see the mistakes that
you won’t spot in your own grant writing.
qLastly, when proof-reading, you should have a copy of the guidelines open to check that you
have answered questions in full and not inadvertently omitted any mandatory attachments.

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qGrant writing a ‘perfect’ proposal may seem to be unobtainable, but it is possible to get ‘near
perfect’ with the right preparation and attention to detail.
qBy understanding the requirements, identifying goals and objectives, creating a realistic
timeline and budget, providing supporting materials, and writing a compelling narrative, you
have the essential building blocks you need as a grant writer.
qRemember to edit and proofread your work to solidify your arguments and tie it all together.

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With these tips in mind, you can increase your chances of writing a "perfect"
grant proposal that stands out from the competition and gets funded. Good
luck!

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