Time Management

Discover the art of effective time management with this comprehensive PowerPoint presentation. Whether you're a student, professional, or anyone seeking to make the most of their time, this presentation provides invaluable insights into managing tasks, setting priorities, and achieving goals. Explore proven techniques, practical tips, and real-life examples that will empower you to take control of your schedule and enhance your productivity. From planning your day to overcoming common time-wasting pitfalls, this presentation covers it all. Unlock the potential of your time and propel yourself towards success by mastering the skills of time management.
#TimeManagement #ProductivityHacks #TaskPrioritization #GoalSetting #EffectivePlanning #WorkLifeBalance #TimeWasting #TimeOptimization #ProcrastinationSolutions #EfficiencyTips #OrganizationalSkills #PersonalDevelopment #SuccessStrategies #TimeManagementTechniques #SelfImprovement #TimeUtilization #BoostProductivity #TimeManagementTips #MasterYourTime #AchieveGoals #ProfessionalSuccess #MaximizeEfficiency #SasidharanMurugan

1. © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

2. Remember that time is money Ben Franklin, 1748 Advice to a young tradesman © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

3. Time management is straightforwardly defined as the management of time in order to make the most out of it . © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

4. Time Management You can't manage time, it just is. So "time management" is a mislabeled problem What you really manage is your activity during time . © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

5. Time Management Questions? How much time do you have? What are your goals? Does free time really mean free time? Do you have a schedule? Do you use a planner? Do you procrastinate? Are you equipped with Time Management Tips? © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

6. How much time do you have? There are 24 hours in a day. 7 days in a week ( 168 hours). 365 days in a year. An extra day during leap year. Make a list of everything you have to do. Figure out how much time you can devote to each task. By analyzing your time, you will know what time of the day you do your best work. You will discover how much time your wasting with telephone calls, interruptions, or just hanging out with friends. Make sure you include class and study time. © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

7. Why Effective Time Management Matters Success in life in general, depends on one’s ability to efficiently manage time. There are only 168 hours per week, but so many different ways to spend it! Some ways clearly help achieve your goals. Others might seem productive but won’t help you in the long run. Your own priorities (goals) determine whether your use of time is efficient or inefficient. © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

8. Obstacles to effective time management Unclear objectives Disorganization Inability to say “no” © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

9. Obstacles to effective time management Interruptions More interruptions Periods of inactivity © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

10. Obstacles to effective time management Too many things at once Stress and fatigue All work and no play © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

11. The Problem is Severe By some estimates, people waste about 2 hours per day. Signs of time wasting: Messy desk and cluttered (or no) files Can’t find things Miss appointments, need to reschedule them late and/or unprepared for meetings Volunteer to do things other people should do Tired/unable to concentrate © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

12. What can we do? Recognize that obstacles exist Identify them Employ strategies to overcome © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

13. Pareto ’ s Principle (80/20 Rule) 80% of Work gives 20% Results & 20% of Work gives 80% Results © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

14. One needs to do Smart work rather than Hard work © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

15. Organize and Prioritize: Time Management Quadrant © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

16. Organize and Prioritize Quadrant I Immediate Attention Required Urgent Not Urgent Important I Important and Urgent II Important, but Not Urgent Not Important III Urgent, but Not Important IV Not Urgent and Not Important © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

17. Quadrant I Represents things that are both “ urgent ” and “ important ” – we need to spend time here This is where we manage, we produce . Many important activities become urgent through procrastination, or because we don ’ t do enough prevention and planning Urgent Not Urgent Important I Important and Urgent II Important, but Not Urgent Not Important III Urgent, but Not Important IV Not Urgent and Not Important © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

18. Organize and Prioritize Quadrant II Requires attention, but not yet critical Urgent Not Urgent Important I Important and Urgent II Important, but Not Urgent Not Important III Urgent, but Not Important IV Not Urgent and Not Important © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

19. Quadrant II Includes activities that are “ important, but not urgent ” - Quadrant of Quality Here ’ s where we do our long-range planning, anticipate and prevent problems, empower others, broaden our minds and increase our skills Ignoring this Quadrant feeds and enlarges Quadrant I, creating stress, burnout, and deeper crises for the person consumed by it Investing in this Quadrant shrinks Quadrant I Urgent Not Urgent Important I Important and Urgent II Important, but Not Urgent Not Important III Urgent, but Not Important IV Not Urgent and Not Important © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

20. Organize and Prioritize Quadrant III “Nice to do” Urgent Not Urgent Important I Important and Urgent II Important, but Not Urgent Not Important III Urgent, but Not Important IV Not Urgent and Not Important © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

21. Quadrant III Includes things that are “ urgent, but not important ” - Quadrant of Deception. The noise of urgency creates the illusion of importance. Actual activities, if they ’ re important at all, are important to someone else. Many phone calls, meetings and drop-in visitors fall into this category Urgent Not Urgent Important I Important and Urgent II Important, but Not Urgent Not Important III Urgent, but Not Important IV Not Urgent and Not Important © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

22. Organize and Prioritize Quadrant IV These activities are time eaters Urgent Not Urgent Important I Important and Urgent II Important, but Not Urgent Not Important III Urgent, but Not Important IV Not Urgent and Not Important © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

23. Quadrant IV Reserved for activities that are “ not urgent, not important ” - Quadrant of Waste We often “ escape ” to Quadrant IV for survival Reading addictive novels, watching mindless television shows, or gossiping at office would qualify as Quadrant IV time-wasters Urgent Not Urgent Important I Important and Urgent II Important, but Not Urgent Not Important III Urgent, but Not Important IV Not Urgent and Not Important © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

24. Is it bad to be in Quadrant I? Are you in Quadrant I because of the urgency or the importance? If urgency dominates, when importance fades, you ’ ll slip into Quadrant III. But if you ’ re in Quadrant I because of importance, when urgency fades you ’ ll move to Quadrant II. Urgent Not Urgent Important I Important and Urgent II Important, but Not Urgent Not Important III Urgent, but Not Important IV Not Urgent and Not Important © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

25. What is the problem with urgency? Urgency itself is not the problem… When urgency is the dominant factor in our lives, importance isn ’ t What we regard as “ first things ” are urgent things © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

26. Where do I get time to spend in Quadrant II? From Quadrant III Time spent in Quadrant I is both urgent and important- we already know we need to be there We know we shouldn’t be there in Quadrant IV But Quadrant III can fool us Urgent Not Urgent Important I Important and Urgent II Important, but Not Urgent Not Important III Urgent, but Not Important IV Not Urgent and Not Important © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

27. Time Management Strategy © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

28. MINOR TIME WASTERS Interruptions we face during the day Being a slave on the telephone Unexpected/Unwanted visitors Needless reports/Junk mail Meetings without agenda © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

29. MAJOR TIME WASTERS Procrastination Afraid to Delegate Not Wanting to Say "NO" Low Self-Esteem Problems With Objectives/Priorities © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

30. WHAT CAN STOP YOU? Negative Thoughts Negative People Low Self-Esteem Fear of Failure Fear of Rejection / Criticism © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

31. ACTION PLAN Enter the RISK ZONE Communicate & Clarify Values Analyse your use of TIME - "80/20 “ Do not “ REACT ” to Urgency Deal with One Paper only Once © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

32. ACTION PLAN Allocate time according to Priorities (Quiet Hour, Session I,II,III,IV) "TO DO LIST “ (Top 3 Priorities today) Have a Follow through Learn to say two letter word - "NO" Visualization and Auto-Suggestion Delegate low Priority Item © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

33. Set "SMART" GOALS © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

34. Prioritize Do Delegate Delay Delete © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

35. Prioritize Address the urgent Accomplish what you can early Attach deadlines to things you delay © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

36. Organize © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

37. Learn when to say “NO” You can’t do everything Don’t undertake things you can’t complete Remain consistent to your goals © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

38. Use your waiting time On public transportation At the doctor’s office Waiting for your plane On hold When you are early © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

39. Use your waiting time Correspondence Letters or memos Books or tapes © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

40. Concentrate on the task at hand Focus on your goal Tune out interruptions © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

41. Consider your personal prime time Morning? Evening? Late night? © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

42. Celebrate your success © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

43. Review Set goals Prioritize Organize Learn when to say “NO” Use your waiting time Concentrate on the task at hand Consider your personal prime time Celebrate success © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

44. PANCH AMRUT Step 1 – Define your Role Step 2 – Set your Monthly Goal Step 3 – Schedule your Weekly Time Step 4 – Adopt it Daily - 80/20 Step 5 – Act on it, Now! © 2023 Sasidharan Murugan IND, Inc. All rights reserved.

45. © 2023 Sasidharan Murugan IND, Inc. All rights reserved.