Time management

Time management

1. TIME MANAGEMENT PREPARED BY: Gianne T. Gregorio RN

2. OBJECTIVES Define Time Management Identify the Benefits of Time Management Explain how to use time effectively Differentiate two types of time Explain the Process of Time Management

3. OUTLINE DEFINTION Benefits of Time Management How to use time effectively Two types of time Process of Time Management How to manage time References

4. DEFINITION is the process of organizing and planning how to divide your time between specific activities.  Time management

5. BENEFITS OF TIME MANAGEMENT Greater productivity and efficiency. A better professional reputation. Less stress. Increased opportunities for advancement. Greater opportunities to achieve important life and career goals.

6.   How to use time effectively?   Effective Planning    Setting goals and objectives  Setting deadlines Delegation of responsibilities Prioritizing activities as per their importance Spending the right time on the right activity

7.   TYPES OF TIME 1 2   Fast time when absorbed in, or enjoying an activity   Slow time when bored with an activity or having a bad time Time can be categorized into two types:

8. Effects of Estimating time incorrectly Under-estimation of time Stress due to committing to too many tasks Poor quality output Deadlines may be missed Over-estimation of time Stress due to people pressing to have activities completed Poor quality output Deadlines set may not match requirements

9.   Process of time management   COSTING YOUR TIME   GOAL SETTING  MAKING ACTIVITY LOGS PRIORITIZING PLANNING SCHEDULING

10. COSTING YOUR TIME Understand the true value by calculating your cost per year Cost per year = ( salary + taxes + office space + office equipment + profit you generate) Calculate your hourly rate= Cost per year/number of working hours per year

11. MAKING ACTIVITY LOG Make a realistic estimate of time spend during day on job orders. Pinpoint the critical areas. Finding the high yielding time of our day

12. Goal Setting Setting lifetime goals help to chart your life course and your career path. Breakup your lifetime goal in smaller goals. Make a daily To-Do list. Revise and update your list on daily bases and judge your performance

13. PLANNING A list of things that need to be done to achieve your goals

14. SCHEDULING  Scheduling Make a realistic estimate of how much you can do. Plan to make the best use of the available time . Reserve some contingency time to deal with ‘unexpected jobs’. Minimize stress by avoiding commitment by yourself and others

15. PRIORITIZING Consider the value of the task before to do it- Is it worth spending your time and company resources. Prioritize your task- The most important jobs should be completed first followed by other jobs.

16. HOW TO MANAGE TIME? Prepare yourself first , by taking 30 minutes of your time to fix yourself something to eat and relax. Assign realistic priorities to each task Balance your effort . Work on small portions every day of work that will be due by the end of the week, starting with the most important tasks first. Focus on your most productive time of day . Some people work better in the morning, and some are more focused in the evening. Take a break . Clear your mind and refresh yourself to refocus. Decide beforehand on a 5, 10 or 15 minute break and stick to that decision

17. HOW TO MANAGE TIME? Keep track of your progress. Cross things off the list as they are completed. Reassess the list. Rewrite and prioritize your list on a regular basis. . Leave time for fun. While there are times when we just need to power through a large project, it's important to give yourself time to let loose Sleep for 7-9 hours every night. Getting the proper amount of sleep will help keep you alert and energetic, able to think clearly, and function at a high level

18. “Achieve your goals and be your own judge and your own motivator.”

19. RECOMMENDATION Put a daily plan of tasks before starting work . Prioritize your priorities (things that have a deeper impact, and have a longer lasting effect ). Review your list of tasks and rearrange them according to your priorities Set a specific date for the completion of each task . Start the most important task without delay . Reorganize your work room and keep away from everything that distracts your focus.

20. REFERENCE https://www.mindtools.com/pages/article/newHTE_00.htm https://www.slideshare.net/agrimashekhawat/timemanagementppt https://www.slideshare.net/mauryareddy1/pdm-time-mgmt

21. THANK YOU FOR LISTENING!!!