Time Management and Productivity

A presentation of the time management and productivity it includes it`s introduction, importance, theories related to time management, symptoms , solutions to the symptoms , tips to improve, time management tips from highly successful people and it ends on with the conclusion.
It`s my first time making a presentation ignore my mistake if any.
Thank you in advance

1. Time management and productivity

2. Group Members: Talha Khan- BAF213049 Abdul Rehman Khan- BAF213043 Affan Durrani- BAF213029 Umer Murtaza- BAF213021 Yousaf Abbasi- BAF213046 Abdullah Qureshi- BAF213048

3. Introduction Time Management : The modern concept of  time management  - the act of planning the amount of time you spend on activities or it can be defined as the mindful process of properly planning and organizing your tasks. It is the method of exercising conscious control over the amount of time spent dedicated to certain activities, mainly with the goal of increasing productivity, efficiency, and effectiveness.

4. Productivity : It  is a measure of how much work is done in a given amount of time. The more work a person gets done during this time,  the more productive that person is . In order to get more work done and be more productive, good time management skills are essential. We all have days that are less productive, but our overall productivity should be high from one day to the next. 

5. Q: Is time management and productivity same? Time management is a separate discipline answering the questions about managing productivity, setting priorities, and effectively organizing workflows. So, productivity and  time management are interconnected.

6. Importance of time management and productivity? When you have a schedule to follow, you'll likely find that you spend less time deciding what to work on or procrastinating and more time getting down to important work. Time management can help you  focus on just the essential tasks ahead of you  and avoid time-consuming distractions . In terms of Islam : Time is a  precious commodity  and extremely important amanah from Allah (SW T ). Proper utilization of time leads to success in this mundane world and eternal bliss in the hereafter. Since time is limited in our life, we must utilize it in the best possible manner so that we can attain eternal success

7. Theories: Pickle Jar theory the Pareto principle or 80/20 principle Parkinson's Law ABC principle

8. Pickle jar theory: It  is a time management solution that is simple and actually works. The Pickle Jar theory is basically based on the idea that time, like a pickle jar is limited. Our life is the jar and what is in it, the volume or space is limited .  Every day, everyone fills out time with important, less important and unimportant activities. The Pickle Jar Theory serves as a visual figurative expression, to determine what is the important and what is not important . It helps you to set your priorities for daily life and plan tasks in such a way, that you have time to spare instead of too few hours in the day. This t heory is popular for time management. The Theory is about a big glass pickle jar that is filled with a large number of fist-sized rocks, pebbles and a lot of sand. b y Jeremy Wright

9. The Pareto principle or 80/20 principle The 80-20 rule, also known as the Pareto Principle, is an aphorism which  asserts that 80% of outcomes (or outputs) result from 20% of all causes (or inputs) for any given event . In business, a goal of the 80-20 rule is to identify inputs that are potentially the most productive and make them the priority . Example :  he observed that 80% of the peas in his garden came from 20% of his pea plants . The 80:20 ratio of cause-to-effect became known as the Pareto Principle. Definition: Pareto Principle. Pareto principle is  a prediction that 80% of effects come from 20% of causes .

10. Parkinson's law   The more time you allow for a task, the longer it takes. Individuals and businesses must know how to manage time efficiently . And it states that work expands to fill the time allotted for its completion . Example : According to Parkinson's law,  if someone is given a week to complete a task it should really only take them a day to finish, they will often end up unnecessarily stretching out the task , so that it will take them the whole week to complete it.

11. ABC principle Common method for  prioritizing   tasks is the ABC method, which ranks each task with the letter A, B, or C. The most important tasks on your time management plan are given the letter A, less important tasks the letter B, and the least important tasks the letter C . The ABC Method was originally developed by Alan Lakein and consists of assigning a  priority status of “A,” “B,” or “C” to each of the items of your to-do list or task list . High priority, very important, critical items, with close deadlines or high level importance to them .

12. Symptoms Poor Punctuality Constant rushing Decreased quality of work Frequently missing deadlines Inability to set and achieve goals Easily distracted Over extension Unhealthy Habits

13. Solutions to the symptom Figure out how you are spending time now. Create a daily schedule. Prioritize wisely. Avoid the urge to multitask. Assign time limits to task. Learn to say no. Get organized. Eliminate distractions.

14. Time management tips from highly successful people According to article in  Entrepreneur Asia Pacific , most successful entrepreneurs have some form of morning routine like Branson’s (the founder of virgin group), which usually includes rising early, exercising, eating a healthy breakfast, and doing their most challenging task first . They also point out that successful people, including Warren Buffet (CEO Berkshire Hathaway) and Bill Gates (Founder of Microsoft corporation), don’t overfill their schedules. Rather, both men reportedly attribute successful time management to leaving plenty of blank spaces in their calendars. This allows flexibility for handling unexpected circumstances. It also gives them space to focus on their passions.

15. Is it possible to be over obsessive about time management ? Encouraging children to manage their time well is prudent, yet it’s also possible for obsessive time management to be counterproductive. Continually searching for ways to use time more effectively can leave children feeling more anxious and stressed . According to BBC article , the available evidence suggests that time management tools and strategies work for some people in some circumstances, but not for others .

16. Conclusion of the time management The final point about time management is  the concept of balance . The most important thing that you can instill in your life is balance and moderation. By practicing the methods, ideas, and techniques you will become a master time manager, and have more time for your family and your personal life. The End