Time Management Skill for employee in workplace

Great for time management skill

1. Training Module On:
Introduction to Tzme Management

NEW YORK TOKYO Moscow

2. Table of Contents for Introduction to Time Management

ti}

02

03

What is Time Management? u

Benefits of Effective
Time Management

05

> Streamlined Decsion-making
> Reaching Goals Faster

> Improved quality of work

> Better Workplace Relationships

Activity - Circadian Rhythm 06

MajorTime
Management Techniques

Key Takeaways

Let's Discuss

3. What is Time Management?

Time Management is th strategy of organizing your arab time and
conraliag how much ime ou spend on spec task o enhance the =

icient of our work x 7
Manage,
K RS ‘Ge a

Sams people ind it efortiess to manage ther time than +
athers, but everyone can develop habits to improve their time |
management slls 3

Work and wol-bsing can sur É people dont have good time
management slls, can lead o

sub-standard or lower quality of work

> Falure to meet deadines
> Rising tres levele
Less than optimal worklfe balance
> Damageto your professional reputation

4. Benefits of Effective Time Management in Workplace

2

Better Workplace Relationships DE (I), Decreased Stress

Improved Quality of Work 05 © DZ Increased Productivity

Reaching Goals Faster [Já 03 Streamlined Decision-making

5. Benefits of Effective Time Management in Workplace - Increased Productivity

= Productivity
One of the major advantages of time Prioritizing the most important
the workplace is tasks is the cornerstone of time
increased productivity management techniques. This

means individuals can devote more
time to tasks that will help them
and their company achieve the
most productive goals

6. Benefits of Effective Time Management in Workplace - Decreased Stress

ts easy to become worried
when you have along list of
tasks to complete at work

Efficient time management can
help you prioritize your tordo-
listand allocate appropriate
amount of time to your most
important tasks. This helps you
know exactly what you need to
do and how much time you
have to complete a task

ey

Prioritizing tasks and
giving yourself enough
time to complete these
also reduces stress

7. Benefits of Effective Time Management in Workplace - Streamlined Decision-Making

© Streamlined Decision-Making O,

E ;[ A
Managing time Time management Taking better
and drawing up a enables people to dub cube
schedule of you make certain people identify
commitments decisions quickly date
helps you take they had been hat could ba tan
better decisions planning ahead
A A A

8. Benefits of Effective Time Management in Workplace - Reaching Goals Faster

£ + Setting goals for yourselfis a critical part of time management

__ People can achieve these goals faster, if they develop a pattern of
setting small goals and then achieving these

@ |. Evenifa person sets larger goals over an extended period, they can
use the same technique to create chunks of smaller tasks

9. Benefits of Effective Time Management in Workplace - Improved Quality of Work

Employees will be able to focus This will provide their When person rushes to finish
on providing quality, organization with an something because they don'thave

products/services to customers advantage over enough time, they have less time to

without feeling pressed to meet its competitors think things through and double-

tight deadlines check their work

10. Benefits of Effective Time Management in Workplace - Better Workplace Relationships

Time management can assist individuals in developing
workplace relationships

Others will know they can rely on you if you manage your time well, and
they may even build their own time management skills as a result

There will be fewer opportunities for workplace conflictsif everyone in an
office practices time management and effective communication

10

11. Activity - Circadian Rhythm
hee

ie
Each player to write down ther dal routine in hours. nn (0 EEE
From the moment you wake up until you go to bed = ee)
50 on 0
co 120 |
Each participant should label each block with = ae
the following features: = >
750 | Haney e soo
> One
3 Wisi 20 =
3 ches coral en 2
> ATK
> Distracted 2 =
> Slowing down 220 50 Tree e
ee wm ote à $30 | Sowne down
1030 | Ontre ry Em Sowne doan
Indicating how you felt while doing the tasks = =
1200 osas 0 70

11 1

12. Time Management Techniques

Pomodoro,

The
Productivity Journal
o

—

The

Seinfeld Method

— —,

Kanban

Biological
PrimeTime

The

—

10-minute Rule

Getting

Things Done

The
Eisenhower Matrix
o

—

1

Minute Rule

— -—

Eat Timeboxing/
That Frog Time Blocking
o
Who's Got Inbox
The Monkey Zero
9
— —
To. Top
Done List Goal

2

13. Key Takeaways from Session - Introduction to Time Management

Time Management is the strategy of organizing your available time and controlling how
muchofit you spend on specific tasks to workin a more efficient manner

Workandwell-being cansuffer if people don't have good time management skills, which
canleadto:

» Creating low-quality work

» Failure tomeet deadlines

> Rising stress levels

> Destroying work-life balance

> Damage to professional reputation

jab.) > The benefits of effective time management in the workplace are:
» Decreased Stress
» Increased Productivity
> streamlined Decision-making
) Reaching Goals Faster
> Improved Quality of Work
> Better Workplace Relationships

23

14. Discussion Questions from the Session Introduction to Time Management

01

Why it is crucial to manage your time in an
effective manner?

02

Do you value meeting deadlines more than ensuring that
the quality is top-notch?

03

Discuss the major benefits of effective management
of time

16. Training Curriculum on Time Management - Icons Slide

a 5 &

17. Additional Slides

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20. Our Team

Sophia Mia, John Carter, Elisabeth Smith,

CeO Manager Team Leader
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21. Training Completion Certificate

CERTIFICATE or COMPLETION

This is to certify that

Trainee Name Here

has successfully completed the (trai re) training course offered by
(training. institute_r mdd yyy,

22. Energizer Activities

23. Activity: Buzz

Directions

Request that all the group members rise and
forma circle

Everyone takes turns saying a number that
begins with one, two, three, and so on

There is, of course, a catch. Each person should say
BUZZ instead of the number ifit contains a four oris
amultiple of 4

in the same manner as before

The next individual simply continues the series

24. Activity: Red Nose

Directions

The trainer calls outa
color anda body part

The participants must
find an object in the
room that matches
that color and then
touchit with the
selected body part

Ifthe trainer says "red
nose," the trainee
must identify a red
object and touch it

their nose

25. Activity: Don't Answer

The participants must form a circle

One participant begins by approaching the participant to
his/her left

„ The participant asks the other participant. "Whatis your most
irritating habit?" or any other humorous questions

@®ee0ee0e0@

The respondentis not allowed to answer. Instead, the person to their
left has to answerit on their behalf

It is not necessary for the response to be correct

Trainees canbe as creative as they want with their responses

26. Activity: Who are You?

r

The volunteer must guess the occupation that has been assigned to him/her based
‘onthe mimed activities

When the volunteer returns, the other participants imitate the chosen profession's
actions

03

While the volunteer is away, the other participants choose a job for him/her, such as
a doctor ora fisherman

01 ) Avolunteeris requested to leave the room

27. Activity: The Name Game

(or) ‘Ask the trainees to form teams of two people each

Di lection.

Each team member must think of a famous person and secretly write it on a sticky note and
attach it to the partner's head

In round 1, take turns and ask closed (yes/no) questions to guess the famous person. You may keep asking
questions as long as you receive a yes response. If the answer is no, switch over. Typical questions include, for
example:

» Amit alive?
» Ami male?
» Amb a sportsperson?

(2) Until one of the participant guesses the answer, the game continues

28. Activity: Pass the Ball

(1) Choose a topic on which to focus your efforts. You could, for exemple, use a training topiclike
(qn) Sees your efforts id, fe ple, use a training top)

O2 ) Forma circle with your team members

Inform them of the topic

To begin the game, give one of the participants a ball. Request that they throw the ball to a
participant oftheir choice

The person to whom it is thrown must respond to a question of the thrower's choice. The
question should be relevantto the subject

06 ) Participants should throw the ball around the group until each person has answered a question

Duration: 25 minutes

29. Activity: Genie in a Bottle

Give three sticky notes to each participant

Tell the participants to imagine a genie in a bottle bestowing three
wishes on them

‘Ask each participantto draw their wishes on separate sticky notes

Then, ask each participant, one by one, to display their sticky notes
for the rest of the group tosee

Until every employee has presented, ask the group to guess what
each drawing represents

3

30. Activity: Names and Adjectives

| Participants have to consider an adjective to describe how they are
}) or how they feel

The adjective must begin with the same letter as the person's name, for
example, "I'm Henri, and I'm happy." *I'm Andrew, and I'm amazing.”

/ \ | Participants can also mime an action that describes the
) adjective (optional)

31. Activity: Who am I?

Directions

+ Each participant must pin the name of a different famous person to
their back so that they cannot see it

9 } Then, the participants must walk around the room, asking each other
m H questions about their famous person's identity

| Only "yes" or "no" can be used to answer the questions. The game
will continue until everyone has determined who they are

32. Activity: Are We Together?

et etere rere

Are we in this together? - When you ask, "Are we

together?" everyone responds, "Yes, we are!" and

the participants will put up their hands in the air.
Do it a few times until they are loud; people love it,

and it also forces them to put their phones down

33. Activity: Write your Name

Ask trainees to write their names in the air, first with their right hand and then left.
Finally, have them write their name in the air with both hands simultaneously

L

34. Activity: Chinese Whisper

Participants in each team should sit in a circle, facing each other

A participant from each group is given a folded sheet

‘The participant with the sheet will whisper the sentence written on it into
the ear of the person to their right

‘The second person then whispers what they have heard into the ear of the
person to their right

This process will be repeated, and the last person in the circle has to write
down what he has heard on a blank piece of paper

35. Let'sTakeA
Break!

33

36. be

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E

37. Activity: Random Chairs

RT r |

01 ) > One personis allowed to stand up at onceand move

02 ) ® Two consecutive moves by a single person are not allowed

03 )® The person cannot occupy the chair they just left Ÿ A

(04) » Avoid conversation between the activity

05 ) Touching the volunteer is not allowed

38. Training Evaluation Form - Instructor Assessment

a a

‘Write “company name” here > Training Date:

Name:
Designation;
Department:
Email
Phone:

Strongly

N/A

The instructor was knowledgeable about the topics covered in
the training.

Th

instructor explained the training topics clearly and concisely.
‘The instructor was able to answer doubts related to training topics.
The instructor encouraged the attendees’ participation.

The instructor managed the training timing effectively

The instructor was ableto meet your expectations.

Farecen queso, sletone response ony,
70

39. Training Evaluation Form - Content Assessment

ite “company name” here

un :

CES repre
es =
Parameters ‘Agree. ‘Agree nor Disagree Disagree a N/A

The topics in the taining sessions wera relevant
to yourjob needs.

The course content was consistent, organize,
and met tha stated
trainingobjectives

The sossion'slengthand pace were appropriate
to learn the training objectives

The activities in traning aided in enhancing
vourskls

The traning content was able tomect
‘your expectations.

“Forench question seectone response any

40. Training Evaluation Form - Overall Course Assessment and Future Actions

ae] Fee
=

a Agree | Nother Agree Strongly

nor Disagree sa Disagree: Y
os
—
A a
ee sr | HEME! ET

Based on your experience, would youtake anotner |
anne course?

Given tre opportunity, would yourecommend this
training course o otre?

“foreach question soon esponseanty

41. Training Completion Certificate

CERTIFICATE or COMPLETION

This is to certify that

Trainee Name Here
has successfully completed the (training_name_here) training course offeredby

(training_institute_name_here), on mm-dd-yyyy

XX Name Add text here
Certificate No. Designation - Add text here