TW. The_Technical_Writing_Process. the opening, body, conclusion pptx

the process of technical writing, pre- writing, brainstorming, writing, revising and editing, analyzing and writing the final draft.

1. THE TECHNICAL WRITING PROCESS

2. PREWRITING (25%) WRITING (25%) REWRITING (50%) Determining objectives Gather data Recognizing audience Organize Format Revise (45%) Add Delete Simplify Move Reformat Enhance Correct Edit/proofread (5%)

3.   Prewriting: Determining objectives – recognize the motivation of your writing Gather data – produce the content Recognizing audience

4.   Prewriting technique 1: Cubing/The Journalist’s Questions - answering who, what, when, where, why and how you create the content of your correspondence .

5. WHO? Who are the participants? Who is affected? Who are the primary actors? Who are the secondary actors? WHAT? What is the topic? What is the significance of the topic? What is the basic problem? What are the issues? WHERE? Where does the activity take place? Where does the problem or issue have its source? At what place is the cause or effect of the problem most visible? WHEN? When is the issue most apparent? (past? Present? Future?) When did the issue or problem develop? What historical forces helped shape the problem or issue and at what point in time will the problem or issue culminate in a crisis? When is the action needed to address the issue or problem? WHY? Why did the issue or problem arise? Why is it (your topic) an issue or problem at all? Why did the issue or problem develop in the way that it did? HOW? How is the issue or problem significant? How can it be addressed? How does it affect the participants? How can the issue or problem be resolved?

6.   Prewriting technique 2: Mind mapping - helpful in allowing one to look at a topic from multiple perspectives

7.   Prewriting technique 3: Brainstorming/listing - randomly suggesting ideas

8.   Prewriting technique 4: Flowcharting - depicting the steps in a procedure graphically

9. How will you present the following ideas? 1. You are planning an oral presentation about benefits and insurance options for newly hired personnel at your mining company. 2. You must prepare a short proposal for marketing a new product, highlighting you product’s purpose or the problems it will solve, the costs incurred, any new personnel required, facilities needed, and the benefits derived. 3. You are writing a recommendation report for the purchase of computer printers. You must first decided on criteria, with the help of your project team .

10. How will you present the following ideas? 4. You are writing an instruction for testing electronic equipment on your company’s recently purchased voltmeter. 5. You are writing an instruction report for the purchase of computer printers and fax machines. You must first decide on the criteria, with the help of your project team. 6. You are writing an incident report about an accident in the company’s boiler room, which must include the date, location, time, personnel involved, causes, and financial ramifications.