UNIT-2 PPT project management presentation

Management

1. Unit-2
Project Identification,
Selection & Planning

Presented By:
Snehal D.Shipne

2. Project Identification Process

3. Project Identification Process

6. SWOT Analysis

7. Feasibility study

8. Feasibility study

9. Project Appraisals

10. Project Appraisals

11. Project Appraisals

12. Political Appraisal

13. Social Appraisal

14. Environmental Appraisal

15. Financial Appraisal

16. Economical Appraisal

17. Criteria for Project Selection

18. Project Break-even Point

19. Project Break-even Point

20. Project Break-even Point

21. Project Planning
● A project consists of five different phases: initiation, planning,
execution, monitoring and controlling, and closure. Planning is
the second phase of the project life cycle, where a plan after
the initiation phase is made so the process of execution may
begin. The project plan serves as a roadmap for the entire
process of project management.
● Project planning is part of project management, which relates
to the use of schedules such as Gantt charts to plan and
subsequently report progress within the project environment.
Project planning can be done manually or by the use of project
management software.

22. Need for Project Planning

23. Need for Project Planning
● 1. Planning helps you set appropriate goals
● 2. Planning breaks a problem or goal into smaller pieces
● 3. Planning reveals weaknesses (and strengths)
● 4. Planning increases certainty and confidence
● 5. Planning increases efficiency
● 6. Planning reduces risk
● 7. Planning increases your credibility
● 8. Planning encourages creativity
● 9. Planning improves decision-making
● 10. Planning equals more peace of mind

24. Project Planning Process

25. Project Planning Process
● 1. Determine the project goals and objectives:-The first step in the project
planning phase is to define the goals and objectives of your project.
● 2. Determine the project scope:- Your project scope protects you from
unrealistic expectations, conflicting interests, and unattainable demands as
the project progresses. To determine your scope, look at your project goals
and objectives. What do you need to do to achieve them? What isn’t
necessary? For example, the scope of a new housing project may be
limited to erecting and finishing the building but might not include
landscaping or the construction of an outdoor pool.
● 3. Build your work breakdown structure (WBS)
● At this stage, start determining which tasks, subtasks, and deliverables
must be carried out to complete the project. You can do this by referring to
your scope and creating a work breakdown structure—a structured
decomposition of tasks needed to complete a project.

26. Project Planning Process
● 4. Set timelines :-Set milestones for project phases: An example of
a milestone could be that 2 months from the start date, the engineers
will have completed their work on the backend of the e-commerce site.
● Be conscious of time constraints: Your timeline might have to fit the
deadline given by clients. In this case, you may need to follow the
critical path.
● 5. Determine and plan resources:-For a project to succeed, you need
the right people and resources. The resource planning process in
project management involves a lot of project assumptions and making
estimates. But from the past steps—especially your WBS, scope, and
goals—you should have a rough idea of what resources you need.
● 6. Estimate costs:-One of the challenges in the project planning
process is balancing your budget with your stakeholders' desire to save
money. However, if you underestimate costs, you might find yourself
without funds in the middle of the project.

27. Project Planning Process
● 7. Determine risks and constraints:-No project exists without
risks or constraints. The key to avoiding a project failure is
identifying the potential pitfalls and creating an action plan to
handle them.

● 8. Plan out communication:-Creating a communication
blueprint is essential in developing a project plan. "No matter
what role you’re playing on a project, if you’re not making a
strong effort to communicate with your team, you will likely fail“
● 9. Make plans for quality control and assurance:-Planning
for project quality control involves providing guidelines for
managing, assuring, and maintaining standards within the
project.

28. Roles & Responsibilities of Team
● What is a project team?
● A project team is a group of individuals who are working on a
shared project together, with shared goals and objectives.
Everyone on the project team has a responsibility to perform
their tasks and contribute to the success of the project.
● The typical makeup of a project team includes:-
● Project manager
● Project team members
● Project sponsor
● Project stakeholders
● Business analyst

29. Roles & Responsibilities of Team
● 1. Project manager:-The project manager is an essential part of most projects, as
these are the professionals who keep the project on schedule and within budget.
● Project manager responsibilities
● Creating a schedule
● Providing regular updates
● Assigning task to individuals
● 2. Project team member:-Any individual who works on the project, no matter if
they're full-time or part-time, is a project team member. This may include both in-
house employees and external individuals who may be consultants, experts, or
vendors.
● Project team member responsibilities:
● Completing their work on time and within budget
● Working with users to establish business needs
● Providing expertise
● Documenting the process

30. Roles & Responsibilities of Team
● 3. Project sponsor:-Project sponsor responsibilities
● Making key business decisions about the project
● Approving any increases to the budget and schedule
adjustments
● Regularly communicating with the project manager
and members of the team to reestablish goals and help
the project manager source the education and other
resources team members may need for their work
● Resolving conflicts among the team members if the
project manager cannot.

31. Roles & Responsibilities of Team
● 4. Project stakeholders:-Project stakeholders or collaborators include
anyone who works toward, funds or is affected by the project’s final result.
● Project stakeholder responsibilities:
● Identifying project constraints
● Naming project risks
● Offering expertise
● Giving feedback
● 5. Business analyst:-A business analyst is responsible for improving an
organization, and they often play an important role in a project
team. Business analyst responsibilities:
● Defining the project
● Establishing the project’s goals
● Documenting the technical requirements for an effective project team
● Making sure that the deliverables the team comes up with support the
overarching objective of the project and business.

32. Work Breakdown Structure
● A work breakdown structure (WBS) is a visual,
hierarchical and deliverable-oriented deconstruction
of a project. It is a helpful diagram for project
managers because it allows them to break down their
project scope and visualize all the tasks.
● The Work Breakdown Structure (WBS) is developed
to establish a common understanding of project
scope. It is a hierarchical description of the work that
must be done to complete the deliverables of a
project.

33. Work Breakdown Structure

34. Why Use a WBS ?

● Making a WBS is the first step in developing a project
schedule. It defines all the work that needs to be
completed (and in what order) to achieve the project
goals and objectives. By visualizing your project in this
manner, you can understand your project scope, and
allocate resources for all your project tasks.
● A well-constructed work breakdown structure helps
with important project management process
groups and knowledge areas such as:

35. Types of WBS

● There are two main types of WBS: deliverable-based, and
phase-based. They depend on whether you want to divide
your project in terms of time or scope.
● Deliverable-Based Work Breakdown Structure:-A deliverable-
based WBS first breaks down the project into all the major
areas of the project scope as control accounts and then divides
those into project deliverables and work packages
● Phase-Based Work Breakdown Structure:-The phase-based
WBS displays the final deliverable on top, with the WBS levels
below showing the five phases of a project (initiation,
planning, execution, control and closeout). Just as in the
deliverable-based WBS, the project phases are divided into
project deliverables and work packages

36. Types of WBS Charts
● Once you’ve chosen a deliverable-based or phase-based WBS, you can also
choose between different types of WBS diagrams. Let’s take a look at the
main types of work breakdown structure charts.
● Work Breakdown Structure List: Also known as an outline view, this is a list
of work packages, tasks and deliverables. It’s probably the simplest method
to make a WBS, which is sometimes all you need.
● Work Breakdown Structure Tree Diagram: The most commonly seen
version, the tree structure depiction of a WBS is an organizational chart
that has all the same WBS elements of the list (phases, deliverables, tasks
and work packages) but represents the workflow or progress as defined by
a diagrammatic representation.
● Work Breakdown Structure Gantt Chart: A Gantt chart is both a
spreadsheet and a timeline. The Gantt chart is a WBS that can do more
than a static task list or tree diagram. With a dynamic Gantt chart, you can
link dependencies, set milestones, even set a baseline. This is the most
common version in project management software.

37. WBS Elements
● WBS Dictionary: A WBS dictionary is a document that defines
the various WBS elements. It’s an important component of a
WBS because it allows the project participants and
stakeholders to understand the work breakdown structure
terminology with more clarity.
● WBS Levels: The WBS levels are what determines the
hierarchy of a WBS element. Most work breakdown structures
have 3 levels that represent the project’s main deliverable,
control accounts, project deliverables and work packages.
● Control Accounts: Control accounts are used to group work
packages and measure their status. They’re used to control
areas of your project scope.

38. WBS Elements
● Project Deliverables: Project deliverables are the desired outcome
of project tasks and work packages. In our WBS example, we can
observe some examples of project deliverables such as the project
budget or interior work. Both of them are the result of smaller tasks
and work packages.
● Work Packages: As defined by the project management
institute (PMI) in its project management body of knowledge book
(PMBOK) a work package is the “lowest level of the WBS”. That’s
because a work package is a group of related tasks that are small
enough to be assigned to a team member or department. As a
project manager, you can estimate costs and duration of these work
packages, which makes them an essential WBS element.
● Tasks: Your tasks make up your work packages and therefore, your
project scope. A WBS will help you define each task requirements,
status, description, task owner, dependencies, and duration.