Unit 3 Business letter writing presentat

business letter writing

1. Unit 3 Business Letter Writing

2. Essentials of effective correspondence Place the Reader First: We need to keep in our mind Reader’s orientation. It will help to you the appropriate language and right amount of detail. It should be clear and easy to understand. There should be gist of message in one reading. Better you have the reader’s picture , the better you can communicate.

3. Keep to the point: We try not to waste readers time. First to set down the aim. Ask yourself, why am I writing and what do I want to achieve. Also make an outline plan includes: Make a list of topic we need to cover. Under each topic list the keywords, examples, arguments and facts. Review each topic in the outline for relevance to your aim and audience. Cut out anything that is not relevant to your aim and audience. Sort the information in the best order for the reader’s

4. Set the Right Tone: Use the tone that is friendly, yet efficient. Reader want to know that there is someone at the other end who notices and takes the interest in the concerns. Therefore, we need to observe a helpful and friendly tone, by maintaining a conversational approach throughout the letter.

5. Write effective openings: First thing to get the reader’s attention. to put the most important information first. The opening paragraph is both the headline and lead for the message that follows in the rest of the letter. For example: Thank you for your letter dated 20 th December, 2021, which has been brought to my attention

6. Write effective conclusions: A closing paragraph should end the letter on a polite and business like note. Final paragraphs in business letters invites the reader to write again and meaningless phrases detract from the impact of the letter. For example: I look forward to hearing from you and in the meantime, should you have any queries, please do not hesitate to contact me.