Unit -3 (Office Automation) important Q A.pdf

Important questions of office tools.

1. Exercises
Office Automation Tools

2. Q.1 What is the need of a word
processing software?
Ans. Word processing software is used to
manipulate a text document, such as a resume
or a report. You typically enter text by typing,
and the software provides tools for copying,
deleting and various types of formatting. e.g.
Microsoft Word, Word Perfect, OpenOffice
Writer etc.

3. Q.2 What is the task of a word
processing software?
Ans. Some of the functions of word processing
software include: Creating, editing, saving and
printing documents. Copying, pasting, moving
and deleting text within a document. Formatting
text, such as font type, bolding, underlining or
italicizing.

4. Q.3 Name an Open Source Word
Processing software.
Ans. Open Source Software- Open Office
Writer.

5. Q.3 Name an Open Source Word
Processing software.
Ans. Open Source Software- Open Office
Writer.

6. Q.4 List the steps to start an
OpenOffice Writer.
Ans. Open a new text document.
●If on the desktop, click Start → All Programs →
OpenOffice.org 2.3 → OpenOffice.org Writer.
●IF you are in OpenOffice.org Writer, click File →
New → Text Document. In either case, A text
document appears on your screen. (The name
of the text document appears at the top of the
screen.

7. Q.5 List the components of the main
screen of OpenOffice Writer.
Ans.
Tabs (File, Edit, View, Insert etc) contain drop down menu which
have commands provided by tab.
Ruler Bar:- There are 2 rulers- Horizontal and Vertical. It adjust the
Indentation and margins.
Status Bar:- It displays the current page number, total pages in the
document, zoom slider etc.
Scroll Bar:- There are 2 scroll bars- Horizontal and Vertical.
Work Area:- It is a working area Where the text of document is typed.

8. Q.6 Define the following:
Tabs:-Tabs (File, Edit, View, Insert etc) contain drop down
menu which have commands provided by tab.
Ruler Bar:-There are 2 rulers- Horizontal and Vertical. It
adjust the Indentation and margins.
Status Bar:-It displays the current page number, total pages
in the document, zoom slider etc.
Scroll Bar:-There are 2 scroll bars- Horizontal and Vertical.
Work Area:- It is a working area Where the text of document
is typed.

9. Q.7 List the tabs in the OpenOffice Writer. What are
the key tasks performed by the tabs.
Ans.The OpenOffice Writer has the following tabs: File, Edit, View,
Insert, Format, Tools, Window.
File:- To Apply Commands to file related New,Open, Save, Close etc.
Edit:- For editing the current document, for example cut, paste
View:- For controlling display of document on the screen.
Insert:- For inserting comments, symbols, pictures and objects
Format:- For formatting the layout and content of document.
Tools:- For spelling check , gallery of object art to add to document, to
configure menus
Table: To insert, edit, delete atable in a text document
Windows:- For manipulating and displaying document windows

10. Q.8 What is the extension of the file
created in OpenOffice Writer?
Ans. .odt

11. Q.9 What is the Purpose of the
following tabs?
File:- To apply file related commands-New,Open,Save etc.
Edit:- To apply text editing related commands-cut, copy, paste, find
etc.
View:-To display of toolbars on/off
Insert:- For inserting documents, like comments, picture, symbols etc
Format:- For Formatting Layout and content of document.
Table:- To insert, Edit, Delete a table in a text document.
Tools:- For spelling check, gallery of object art to add to document to
configure menus.

12. Q.10 What is the difference between
Save and Save As command?
Ans. The main difference between Save and
Save As is that Save helps to update the lastly
preserved file with the latest content while Save
As helps to store a new file or to store an
existing file to a new location with the same
name or a different name.

13. Q.11 What is the difference between
Move text and copy text?
Ans.
1)When you move the text, It is gone from the
original location. Moving means removing the
text from one place to another.
2) When you copy the text, The text also stays
in the original location and then also gets
copied to a new location. Copying means
creating a duplicate copy of the text.

14. Q.12 How is find and Replace
option useful?
Ans. This is used to find words and then replace it
with the new one. This option is useful to find
word at multiple places in the document and
replace all of them with the new one.

15. Q.13 List the steps for inserting a
hyperlink to a web page in a
document
Ans.To Take the following Steps-
●Select the text or image that you want to turn into a
link. You can turn any text or image in your document
into a link.
●Click the Insert tab.
●Click the "Hyperlink" button.
●Type or paste the website address into the "Address"
field.
●Set a ScreenTip (optional).
●Test your link

16. Q.14 What is the difference between
toggle case and sentence case
when using change case?
Ans. Sentence case will capitalize the first Letter
lowercase will change all letters in the selection to
lowercase; Capitalize Each Word makes each new
word within the selection start with an uppercase
letter; and tOGGLE cASE reverses the case of each
letter within the selection.

17. Q.15 Name the tabs in which the
following commands are present:
(a) Header -View
(b) Find & Replace-Edit
(c) Status Bar -View
(d) Ruler -View
(e) Hyperlink -Insert
(f) Formula - Insert
(g) Paragraph -Format
(h) Alignment -Format
(I)Word and Count -Tools

18. Q.16 Use OpenOffice Writer to
create the following documents:
(a) A Birthday Invitation Card
(b) A farewell Invitation Card
(c) A one page article that lists the steps that
you take to clean the environment (use bullets).
Format the page. Insert header and footer in
the document.
(d) Write the quadratic equation using formula
symbols
(e) A grocery bill using tables. Then convert this
table to text.

19. (f) A 2-page 2-column article having pictures and text.
Create a hyperlink to a web page. Also state the
number paragraphs lines, words and characters in
the document. Perform spell check on the document.
(g) Create a document with text and then use find
and replace option to replace a word in the
document.