VitaLogics Chiropractic EMR Software Functions and Features

This slideshare is from VitaLogics Chiropractic Technology to give chiropractors more details on the software system's functions and features including scheduling, billing, soap notes, reports, self check in and much more.

1. LIFE Paving Way in Chiropractic Research A team of Life University alumni are the muscle behind the VitaLogics research project that they believe could revolutionize Chiropractic. First paper submitted about the project was accepted as a poster presentation to the ACC/RAC conference to be held in March 2015 in Las Vegas 250,000 Active Usable Patient Files have been donated by VitaLogics Clients Goal is to reach 1 Million by 2016 year end http://www.prweb.com/releases/2015/01/prweb12471148.htm

2. Campaigns are built to increase patient communication and retention. VitaLogics is the only Chiropractic EHR Software that has an API w/ Infusionsoft 9 month/21 Clinic Study on Recall/Inactivation campaign found average monthly collection increased $4K-$8K per clinic Campaigns are currently pulled using the Patient Status, Birthday and Next Appointment Date VitaLogics is the only Chiropractic Software to have an API and Integration with InfusionSoft. With our Platinum Package, our Director of Automation has built a marketing campaign series that runs almost completely behind the scenes. Giving you increased patient communication, educational engagement, longer patient retention and much more! Learn More about InfusionSoft: http://www.infusionsoft.com/features/automated-marketing ** Call me to schedule a one on one consultation today to get a deeper look at scaling, growing, automating your practice!

3. Highlight Features Included Google Sync Calendar Self Check-In Text or Email Appointment Reminder Real Time Late Text Reminder Customizable Screens for each user Forte Credit Card Compliant Care Plan Module Documents and Images AND Much More

4. APPOINTMENTS, SCHEDULING AND DASHBOARDS Calendar Syncs HIPPA Compliantly to Google User Calendar for Smartphone Access Allows for Multi Providers, Multi Disciplinary Clinics and Multiple Locations Easy Drag and Drop to Reschedule Double Click to Schedule a Patient (new or existing) Customizable Views per User ROV Colors, reasons of visits and time allotted is fully customizable Schedule a treatment plan out in a couple of clicks Text and Email Appointment Reminders (inclusive with our Pro and Platinum Cloud Subscription Packages Self Check in Module can pull survey’s based upon the ROV selected Staff Dashboard Easily Daily Patient Flow Management If using Self Check in Module, they will auto move to “Arrived and Waiting”. Or staff can double click or drag and drop the patient to check in. Real Time LATE Text Reminder- Clinic sets the threshold (ie 5 minutes or 15 minutes) and VitaLogics will auto send a text to patients cell phone when they are late for an appointment (CLINICS HAVE SEEN HUGE VALUE IN THIS FEATURE ALONE) Alert System for Staff and D.C. for further patient education and communication- customizable and can create templates and customize specific for a patient from template Insurance Alerts in system for # of appts allowed left or $$ annual left

5. Patient’s File Patient Demographic Information Case- Houses Insurance Information Insurance- Current and Past Insurance Policies Ledger- 3 Ledger View Available Care Plan- Compliant, Customizable Care Plan Options with it’s own Ledger Appointments- History and Future Billing- Statements, HCFA’s and Super Receipts generated for patients Images- any image or video file the Dr. wants to see in the appointment Files- uploads/attachments Documentary- Customizable Templates and Template creator for letters to patients

6. Insurance Billing Fee Schedules can be created for groups your are in network with or companies you bill often. The Fee Schedule is customizable per CPT code to accurately portray what services the insurance company will and will not cover at what amounts Cloud Technology allows you to outsource billing easily The patients individual, secondary and tertiary insurance policy information is input in their medical record. The system will countdown remaining annual visits allowed OR dollar amount. The Billing functions open in a tab in the VitaLogics software allowing seamless access and multi-tasking by the doctor and/or staff. The Create HCFA wizard is simple and quick to use and creates a print image bill batch to upload to the clearing house Posting EOB payments and/or denials is a fast tab-through confirmation process tagged directly to the patients line item. Can input notes easily per line item that will print on the clinics AR Report for follow up insurance calls on any denials. Reports accessible include and are not limited to: Accounts Receivable, Day Sheet, Generated Income, Collections Income and Write-Offs.

7. Cash and Care Plans Compliant, Comprehensive Super Receipts and Care Plans With Forte Credit Card Processing Save the Credit Card on File securely for a streamlined checkout process In a Care Plan, can establish automatic monthly payment amount and choose date Put a limitation on what CPT codes copy over from visit to visit for accurate account charges (IE. Xray’s are one time charge) Customize Care Plans to identify what CPT codes are included AND which ones deduct a visit from the plan

8. New Patient Funnel VitaLogics is very unique in how we categorize people input into the system, Patient Status PROSPECT - anyone entered into system LEAD - system auto reassigns when initial examination is scheduled NEW PATIENT- system auto reassigns when 2 nd Adjustment Code and $$ transaction New Patient Lead Prospect WHY? Statistics- On the next slide you will see the one button Practice DX report giving you the quantity in each category and conversion percentages Marketing- With VitaLogics Marketing Software API, we have built automated marketing campaigns to run based upon the perspective Patient’s Status

9. Practice DX- One Button Health Snap Shot of Clinic

10. AR Day Sheet Appointments- results, scheduled, incomplete, missed, cancelled, flagged Generated Income Mailing Labels Referral Source Referral Patient Write Off Birthday List Patient List Bill Provider Case Case Classification PVA Care Plan Payment Collections Income Care Plan Editing Sales Tax Patient Payer Billing Hold CPT Stat Patient Status Report Call Sheet ADDITIONAL REPORTING

11. SUPPORT 5 Step On Boarding Process with 2 One on One Calls with Support 1. Setup/Admin 2. Daily Operations 3. Billing 4. Key Features 5. Conversion 6. Marketing Integration (with Platinum Package only) Includes multiple 90 seconds to 5 minute videos on each section for ease of process, re-training and new staff $379 one time installation and set up fee 28 Second Ticket Response Time (Chat Portal) No extra monthly support fees, unlimited updates and ticket requests

12. REAL TIME Chat Portal with 28 Second Ticket Response during normal business operating hours ~OR~ Login to Support Portal at any time Email Support Call Support YOUR MONTHLY SUBSCRIPTION INCLUDES UNLIMITED SUPPORT (CST and evening hours), BACK-UPS AND UPDATES Support Contd.

13. Nicole Cowley Technology Solution Specialist [phone] [email protected]