What's New with OneDrive! - TechCon365DC 2024

Are you caught up with all the new features in OneDrive? Have you rolled out OneDrive and not provided any new information to your users about what's new?

OneDrive in Microsoft 365 continues to evolve and we as end-users and IT professionals need to try keep up. Join me as we walk through the newest improvements and changes to the world of OneDrive and now content AI. This session will be demo filled and by the end you will see the investment and dedication that Microsoft has too provide a solid file management and sync solution.

1. What’s New with OneDrive SharePoint Fest Chicago 2021 #SPFestChi

2. Drew Madelung Email : [email protected] Twitter : @dmadelung Website: drewmadelung.com Director – Microsoft Solutions

3. OneDrive intro What’s there now What’s new OneDrive tidbits! Agenda What’s new with OneDrive TechCon365 DC 2024 #TechCon365

4. Microsoft OneDrive Unifying the collaborative files experience across Microsoft 365 Security Compliance Governance Individual work Team collaboration

5. Powering your individual files work Maintain your local files workflow while adding cloud collaboration and security Files at your fingertips All your files, from Office docs to photos, are always on your OneDrive—even those shared by others Find the files that matter most Unified search in OneDrive finds files across Microsoft 365 to get you back to work fast Store files as you create them OneDrive and Microsoft 365 go hand in hand, so you can create and access your docs from whatever app you’re in Take your desktop to the cloud The OneDrive cloud experience is a seamless transition from managing your files locally Protect what’s private By default, your Microsoft 365 cloud files are accessible to you and you alone until you share them out

6. Share and access files from any app to collaborate on them with anyone Share your way Wherever you’re working in Microsoft 365, secure sharing is right there in the app Give the right access Whether in Teams, Outlook, or anywhere in between, file permissions let you set different access rights for individuals and teams Collaborate in your docs OneDrive enables the tools, like @mentions and coauthoring, for working with your team in Office files Request and approve files Team projects require the right files are done right—and OneDrive with Microsoft 365 helps you do both See what files are trending Your OneDrive tracks popular Microsoft 365 files across the org that might affect your work Powering your team files collaboration

7. Microsoft OneDrive Powering the collaborative files experience across Microsoft 365 Access, capture, and backup all files and photos from any device Share and work together with anyone in real time Organize and find files that matter most across the org Keep files compliant, secured, and protected Individual work Team collaboration

8. Keep files compliant, secured, and protected Security Compliance Governance Put content in its (right) place Multi-Geo and Information Barriers keep files are in the right region and with the right users Stay in control Services like Customer Lockbox and Customer Key ensure you’re always in control of your data Meet international standards OneDrive adheres to a variety of regulatory standards, like ISO 27001, FedRAMP, and GDPR Enhance user experiences Audit logs and sharing reports surface usage patterns so you can accommodate work styles Expedite discovery Built-in eDiscovery helps you identify, preserve, and review content in case of litigation Keep files “on file” Retention policies and labels streamline the process for maintaining content long term Collaborate securely Secure, consistent sharing lets you give the right access to the right people as you work Prevent accidental leaks DLP and Sensitivity Labels empower both admins and users to protect files Recover from ransomware Windows Defender detects ransomware and Files Restore helps you recover whatever is lost Microsoft 365 admin center | manage all your OneDrive security, compliance, and governance in one place

9. Share and work together on files throughout Microsoft 365 Work with all your files OneDrive Work with your team Teams Work across your organization SharePoint Intelligent content services Intelligent file experiences

10. Scan documents, receipts and whiteboards Create, view & edit files on any device Organize and share your files Sync files to PC & Mac and work offline Share and work together on files throughout Microsoft 365 Work with all your files OneDrive Work with your team Teams Work across your organization SharePoint Intelligent content services Intelligent file experiences

11. Share and work together on files throughout Microsoft 365 Anywhere access to all your files Find, view, share, edit and organize files Scan documents, receipts and whiteboards Sync files to PC & Mac and work offline The hub for teamwork Create, view, edit and discuss team files Collaborate with integrated Office apps Integrate calls, meetings, and applications The intelligent intranet Publish to a broad audience Capture and manage content and records Create sites, news, lists and apps Intelligent content services Intelligent file experiences Work with all your files OneDrive Work with your team Teams Work across your organization SharePoint

12. https://learn.microsoft.com/OneDrive User engagement Deploy OneDrive mobile Known folder move + Files On-Demand Help users engage and discover the power of OneDrive Data migration Use tool or engage with FastTrack Migrate existing enterprise content directly to the cloud Operate Automatic Updates or self-managed “Enterprise” ring? Manage ongoing changes Prep and deploy OneDrive Sync Apply OneDrive GPOs & Intune policies Use known folder move for documents, desktop and pictures known folders Deploy OneDrive to PCs and Macs Planning How much content does your organization have? Where do users put files today? OneDrive deployment quick reference

13. OneDrive technology Built on top of SharePoint Evolution of “My Sites” from SharePoint on-premises Administration tightly coupled between SharePoint & OneDrive Each user’s OneDrive is a SharePoint Site Collection OneDrive does not count against SharePoint Online tenant storage usage Created under the /personal managed path when a user first accesses

14. Demo! OneDrive!

15. What’s new?

16. OneDrive product focus areas Copilot Magic in OneDrive Accelerate Your Productivity Customized to Your Workstyle

17. Sharing Set expiration for more link types Set expiration date   will let users set a date for a link to expire. After a user sets a date and the link expires, the link won't work, and the user will need to make a new link or reshare with people so they can continue to access the file. Before the rollout, users can only set the expiration for links for  Anyone . With this rollout, users can also set an expiration on for links for  People in your organization  and  People you choose . This message applies to Microsoft 365 apps for the web, for desktop on Windows or Mac, and for mobile on Android or iOS.

18. Collaboration New version controls that help admins and content owners reduce storage footprint driven by low value file versions. Previously, document library owners could set count-based version limits at the library level. With this rollout, we are introducing new automatic version limits that consider important factors such as age and restore probability to offer more intelligent version deleting options. There is also manual settings for version expiration and count limits. Improved versioning controls

19. Collaboration Shared folder experience Previously, when a user opens a shared folder in OneDrive, they are taken to a view of that folder within the sharer's OneDrive. In the new experience, opening a shared folder will take the user to the shared folder within the People view of their own OneDrive .

20. Collaboration Annotate PDFs in web A new feature for annotating PDFs with text boxes, pens, and highlighters. Users can edit PDFs in OneDrive and SharePoint by opening the file and using the 'Edit' and 'Add Text' commands.

21. Collaboration Updated web-based file viewer The file viewer in Microsoft 365 opens by default when you access non-Office files from OneDrive, SharePoint, or Teams. There is now a new toolbar, new panes, collaboration features, and more than  300 file types . The new file viewer has a dark mode background, an updated command bar, and file navigation arrows positioned in the middle of the page. 

22. Collaboration Lots of other web updates! Full document library experience in in Quick Access People, Meetings, and now Media tab Open in app for non-Office files

23. Collaboration Add to OneDrive S hortcuts act as a link and not a copy When you open a file from within a folder shortcut, you are opening the file from its stored location. You can rename shortcuts When you add a folder shortcut, you can rename it without impacting the name of the source folder. Only you will see this new name. You can move shortcuts within your OneDrive While folder short cuts get added to the My Files area of your OneDrive by default, you can then move them to any area of your OneDrive. Shortcut content gets synced on your local machine If you are running the OneDrive sync client then you’ll have access files in a shortcut folder even when you’re offline. This is not new technology, but a new recommendation going forward to: Use Add to OneDrive vs using the sync button for a non-OneDrive based document library

24. Admin Shortened URLs in web When you visit OneDrive web, you will see that the current URL has the format “tenant-my.sharepoint.com/personal/alias/_layouts/15/ onedrive.aspx?view =1” and the new URL will have the format “tenant-my.sharepoint.com”.

25. Teams meeting recordings saved to OneDrive updates Microsoft Teams meetings recordings, will be saved by default to the meeting organizer's Microsoft OneDrive account . Previously, meeting recordings were saved to the OneDrive account for the person who initiates the recording. By default, for scheduled meetings, all recording files go to the OneDrive account of organizer. For 1-1 call and group call, recording files go to the OneDrive account of the user who selected  Record . For channel meetings, the recording always goes to the SharePoint site of the channel. Admin

26. Demo!

27. What’s Coming

28. Quick access in M365 Apps client side The Quick Access feature will allow users to access shared libraries from both their SharePoint and Teams locations. When the user opens files from shared libraries, these libraries will show up in the form of a list which will encourage users to save and open files to these libraries with ease. This helps deliver a more consistent, coherent storage location experience across Microsoft 365 apps. Collaboration

29. Offline mode Will give users the ability to view, rename, move, copy their files, and create new folders when offline with 3x performance improvement Let's you work on OneDrive when offline in the browser, OneDrive PWA (Progressive Web App) and in Microsoft Teams, improves performance and helps alleviate throttling related to working with large files. OneDrive Offline mode is currently supported on Windows devices (Windows 10 or later) and macOS devices (macOS 12 Monterey or later) that have the OneDrive sync app and on Chromium-based browsers (Microsoft Edge, Google Chrome) Will be on by default for user’s OneDrive on the web and both users and administrators will have the option to disable Offline mode. Offline mode is a per-device setting The data is securely stored in a local database under the user’s profile directory and requests are handled through a secure localhost HTTP server. Offline mode is powered by a separate background process (Microsoft.SharePoint.exe). When Offline mode is on, users will see a new icon in the top navigation bar in OneDrive on the web. Work with OneDrive web app when offline - Microsoft Support Collaboration

30. Work offline, in the browser 3x performance improvement Offline Mode

31. Create new files from templates Refreshed the file creation experience in OneDrive for web which you initiate by clicking the “Add new” button Collaboration

32. Improved search in the web New filters such as date, scoping, and a new UI while still searching more than just OneDrive Collaboration

33. Sync Colored folders in Windows File Explorer Moving similar feature available on the web to file explorer! Collaboration

34. Branded external file requests You’ll be able to make your brand stand out with a custom branding request and landing page. Sharing

35. Sync admin reports Bulk export via Microsoft Graph Data Connect Sync

36. What else?

37. OneDrive + Copilot Can you believe I went this long without talking about Copilot? Generate document summaries Copilot

38. OneDrive + Copilot Ask questions and get answers without opening them Copilot

39. OneDrive + Copilot Compare documents and get suggestions Copilot

40. OneDrive + Copilot Share with summary This is available now! Copilot

41. OneDrive + Copilot Work with Copilot in the file viewer Copilot

42. OneDrive Roadmap

43. OneDrive tidbits

44. Lifecycle of managing OneDrive for Business Prior to launch Roll Out Adoption Monitor Surveys Communities Tips/Tricks Focus Groups Content Analysis Communication Plan Deployment Plan Migration Strategy Security Configuration Device Strategy Lifecycle Plan Pilot/Phased Sync Rollout Config Rollout Comms/Training Migration Testing Content Pack UserVoice What’s New Service Tickets

45. Known folder move

46. What if someone leaves? Access Default sets ownership to manager declared in user profile Follows access delegation set in SP Admin Center Cleanup If user profile manually deleted the site won’t be deleted Email sent on initial assignment and 7 days prior to retention If site is on eDiscovery hold the site won’t be deleted Deletion of user account in Azure AD is only thing to trigger

47. What if someone leaves? Files stores in OneDrive automatically that will matter Meetings recordings for personal Team meetings Files uploaded through Forms Q&A Shared Teams chat files PowerApps using Excel file as data source My Lists Personal lists are stored on the user’s OneDrive

48. M365 Admin Center by User Grant Yourself Access View Usage Set Sharing Initiate Sign-out View Tenant Retention View Tenant Quota

49. Reporting & Auditing Usage Reports Activity Reports Audit Log Search

50. Recruit stakeholders and empower champions Prioritize your scenarios and measure success Implement a communications campaign and execute launch events Train end users and ready your help desk https://aka.ms/OneDriveAdoption OneDrive adoption resources

51. What : A monthly Teams meeting where commercial and education customers, partners, and MVPs can ask us questions, share feedback, and learn more about our roadmap  When: 3rd Wednesday of each month, 8AM – 9AM PST Where: Teams meeting How to sign up: Complete this short form to have an invite sent to you: https://forms.office.com/r/dmYkcLhpFD Agenda:  Public Roadmap (5-10 mins) Deep dive topic / Demo (20 mins) Q&A (30 mins) OneDrive Customer Office Hours

52. Scan Me! Go behind the scenes on the latest OneDrive developments with the OneDrive Team! Check out the Sync Up podcast

53. techcon365.com/DC How was the session? Search for WHOVA in the App Store or Google Play TechCon365 DC 2024 Aug 12 – 16, 2024 Fill out the Surveys in the TechCon365DC Event App   and be eligible to win PRIZES!

54. Questions? Email: [email protected] Twitter: @ dmadelung Website: drewmadelung.com Slides: http://bit.ly/DrewSlides

55. What’s new with OneDrive TechCon365 DC 2024 #TechCon365