WHAT IS E-TENDERING

IT IS A PPT ON E TENDERING AND ITS TYPE DONE BY STUDENTS OF CIVIL ENGINEERING OF GPM

1. Government Polytechnic Malvan Sub- Contract & Accounts PRACTICAL NO 6 Topic- Power Point Presentation of E-Tender Information

2. Presented By: 1) Justin Johnson Fernandes 3113 2) Rutu Parfull Desai 3119 3) Vedant Ajay Achrekar 3123 4) Soham Manoj Kambli 3124 5) Ankit Pandurang Pednekar 3144 6) Jayesh Vikram Ludbe 3152

3. CONTEN OF PPT Introduction to E-Tendering E-tendering process Evaluation and Selection Advantage of E-Tendering Tender Types of tender Open or Public Tender What is e-procurement E-Procurement Cycle How does E-Tendering Works? Pros and Cons of E-Tendering Importance of E-Tendering Software used in E-Tendering Tender Category Basic term of Tender Open, Global and Negotiated Online Procedure of E-Tender form filling Special Instructions to Bidders Regarding E-Tendering

4. E-TENDERING E-tendering refers to the process of inviting, submitting, and managing tenders online using electronic means such as the internet and other computer-based technologies. This process involves the use of electronic tools and platforms to advertise tenders, receive bids, evaluate and award contracts, and manage the procurement process. E-tendering offers several benefits, including faster tender processing, cost savings, improved transparency, and increased efficiency. It also eliminates the need for paper-based tendering, which can be time-consuming, resource-intensive, and prone to errors. Overall, e-tendering offers a streamlined and efficient approach to procurement, reducing costs and increasing transparency in the tendering process.

5. E-tendering process The e-tendering process in civil construction involves the following steps: 1. Tender notice and advertisement: The tender notice is advertised on the e-tendering portal or website, and interested bidders are invited to submit their bids online. The notice should contain information about the project, the tender process, and the deadline for bid submission. 2. Pre-bid conference: A pre-bid conference may be held to clarify any doubts or queries that bidders may have about the tender process or the project. 3. Bid submission: Bidders submit their bids online, providing all the required information and documents such as technical and financial proposals, proof of eligibility, and other relevant documents 4. Bid opening: The bids are opened electronically, and the information provided by the bidders is verified. The bid opening is usually conducted in the presence of the bidders or their authorized representatives. 5. Bid evaluation: The bids are evaluated electronically based on predetermined criteria, such as technical specifications, price, and delivery time. The evaluation committee may also conduct a site visit to verify the bidder's claims and assess the suitability of the bidder for the project. 6. Contract award: The contract is awarded to the winning bidder electronically, and the relevant documentation is signed electronically. The bidder may be required to submit performance guarantees, insurance policies, and other relevant documents. 7. Project execution: The contractor is responsible for executing the project as per the specifications and requirements mentioned in the contract. The progress of the project may be monitored using electronic tools and platforms.

6. Evaluation and Selection Each tender will be check for compliance and then evaluated across the criteria specified in the tender documentation the tender, which offers the best value for money, will win the business. Each tender will be initially asses to find out if it is complies with all requirements of the tender document i.e., Complies with any conditions of participation The tender has been lodged on time The documents are signed as required Tender meets all mandatory requirements. If any tender does not meet this initial check they will be excluded. Hence, it is important to ensure that you adhere to requirements and meet all criteria in order to increase the chances of winning the tender. Once the evaluation process is complete, a tenderer will be selected and notified of their successful tender and others, of the unsuccessful submissions.

7. Advantage of E-Tendering E-tendering, or electronic tendering, offers several advantages over traditional paper-based tendering processes. Here are some of the key advantages of e-tendering: 1. Efficiency: E-tendering streamlines the tendering process, making it faster and more efficient. Bidders can submit their bids online, and the evaluation and selection process can be automated, reducing the time and effort required for manual processes. 2. Transparency: E-tendering promotes transparency in the tendering process, as all information is available online for bidders to access. This promotes a level playing field and reduces the possibility of favoritism or corruption. 3. Cost savings: E-tendering reduces costs associated with printing and distributing paper-based documents, as all documents are available online. It also reduces the cost of physical storage and archiving of paper-based documents. 4. Access to a larger pool of bidders: E-tendering allows bidders from anywhere in the world to participate in the tendering process, increasing competition and improving the chances of finding the best bidder for the project. 5. Improved collaboration: E-tendering allows for better collaboration between the various stakeholders involved in the tendering process, such as the tendering authority, the bidders, and the evaluation committee. It also facilitates communication between them, promoting a more efficient and effective process Overall, e-tendering offers several advantages over traditional paper-based tendering processes, making it a more efficient, transparent, and cost-effective way to conduct procurement activities .

8. Tender A tender is an offer or proposal made by a company or individual to provide goods or services in response to a request from a buyer or client. The buyer or client usually issues a tender notice or invitation to tender, which outlines the requirements for the goods or services to be provided, along with the terms and conditions of the contract. The tender process typically involves several stages, including the submission of a bid or proposal, evaluation of the bids or proposals by the buyer, and selection of the winning bidder or proposal. The goal of the tender process is to ensure that the buyer or client receives the best value for their money, while also promoting fair competition and transparency in the procurement process. Tenders are commonly used in public procurement, where government agencies or public sector organizations issue tenders for a wide range of goods and services, such as construction projects, IT services, and equipment purchases. However, tenders may also be issued by private sector organizations and companies for the procurement of goods and services.

9. Types of tender There are several types of tenders that can be issued by buyers or clients depending on their specific needs and requirements. Here are some of the most common types of tenders: 1. Open tender: This is the most common type of tender, where all interested bidders are invited to submit their bids in response to a public notice or advertisement. 2. Restricted tender: In this type of tender, only pre-qualified bidders are invited to submit their bids. Pre-qualification may be based on criteria such as the bidder's experience, financial stability, and technical capabilities. 3. Negotiated tender: In this type of tender, the buyer or client negotiates with a select group of bidders to arrive at a mutually acceptable agreement. This type of tender is typically used for complex or high-value projects. 4. Two-stage tender: In a two-stage tender, bidders are first invited to submit a preliminary bid, which is evaluated by the buyer. Shortlisted bidders are then invited to submit a final bid, based on the results of the preliminary evaluation. 5. Request for proposal (RFP): An RFP is a type of tender that is used when the buyer has a specific problem or requirement, but is not sure how to solve it. Bidders are invited to submit proposals outlining their suggested solutions to the problem. 6. Request for quotation (RFQ): An RFQ is a type of tender used for the procurement of standardized goods or services, where bidders are invited to provide a quotation or price for the specified goods or services. Overall, the type of tender issued will depend on the buyer's specific needs and requirements, and the type of goods or services being procured.

10. Open or Public Tender An open or public tender is a type of tender where all interested bidders are invited to submit their bids in response to a public notice or advertisement. Open tenders are commonly used in public procurement, where government agencies or public sector organizations issue tenders for a wide range of goods and services. In an open tender, the tender notice or advertisement is published in a widely circulated newspaper or on a procurement portal, inviting interested bidders to submit their bids. The tender notice typically includes details such as the goods or services to be procured, the evaluation criteria, and the deadline for submitting bids. Any interested bidder who meets the eligibility criteria can submit a bid in response to the tender notice. The bids are evaluated based on the evaluation criteria specified in the tender notice, and the winning bidder is selected based on the best value for money offered. Open tenders promote transparency and fair competition in the procurement process, as all interested bidders have an equal opportunity to compete for the contract. However, open tenders may also attract a large number of bids, which can make the evaluation process more time-consuming and complex.

11. What is e-procurement E-procurement refers to the use of electronic or digital technologies to streamline and automate the procurement process, from the initial purchase requisition to the final payment to the supplier. It is a subset of e-commerce that focuses specifically on the procurement of goods and services. E-procurement encompasses a range of activities, including the electronic creation and distribution of purchase orders, electronic receipt and processing of invoices, and the use of online catalogs to search for and purchase goods and services. It can also include the use of e-tendering systems to manage the tendering process, and the use of online auctions to negotiate prices with suppliers. The benefits of e-procurement include increased efficiency, reduced paperwork, and improved transparency and accountability in the procurement process. E-procurement can also help to reduce costs and improve supplier performance, by enabling buyers to better track and manage their spending, and to identify and address any issues or delays in the procurement process. E-procurement is increasingly being adopted by both public and private sector organizations, as a way to improve their procurement processes and stay competitive in today's fast-paced business environment.

12. E-Procurement Cycle

13. How does E-Tendering Works? E-tendering is an electronic procurement process that involves the use of online platforms or software applications to manage the tendering process. Here's a general overview of how e-tendering works: 1. Tender Preparation: The first step is the preparation of the tender documents, which include the tender notice, instructions to bidders, and the technical and financial specifications. The tender documents are then published on an e-tendering platform or a procurement portal. 2. Bidder Registration: Interested bidders must register on the e-tendering platform to be able to participate in the tendering process. They are required to provide basic information about their company, such as name, address, and contact details. 3. Bid Submission: Bidders can access the tender documents online, and submit their bids electronically. The e-tendering platform typically has a secure bidding portal where bidders can submit their bids online. The bids are usually encrypted to ensure confidentiality and prevent unauthorized access. 4. Bid Evaluation: The bids are evaluated electronically based on the evaluation criteria specified in the tender documents. The evaluation process may involve the use of automated tools to compare and score the bids based on their technical and financial merits. 5. Contract Award: Once the bids have been evaluated, the contract is awarded to the winning bidder, based on the best value for money offered. The contract award is communicated to the winning bidder electronically, and the contract documents are signed online. 6. Contract Management: The e-tendering platform may also be used to manage the contract after it has been awarded. This may involve tracking the progress of the project, monitoring compliance with the contract terms, and managing any disputes or changes to the contract. Overall, e-tendering streamlines the procurement process, reduces the risk of errors and fraud, and improves transparency and accountability in the tendering process. It also allows for a larger pool of bidders to participate, as bidders can submit their bids from anywhere in the world.

14. Pros of E-Tendering 1. Time-saving: E-tendering eliminates the need for physical document submission, which saves a lot of time for both buyers and bidders. 2. Cost-effective: E-tendering reduces the cost of printing, mailing, and storage of tender documents, which can be expensive in traditional tendering. 3. Improved transparency: E-tendering platforms provide a transparent and fair bidding process, ensuring that all bidders have equal opportunities to participate in the tendering process. 4. Wider reach: E-tendering platforms allow bidders from different locations to participate in the bidding process, increasing the competition. 5. Enhanced security: E-tendering platforms offer a high level of security and confidentiality, ensuring that tender documents and bidding information are not accessible to unauthorized parties.

15. Cons of E-Tendering: 1. Technical difficulties: Some bidders may face challenges in accessing or submitting bids due to technical issues with the e-tendering platform. 2. Digital divide: Bidders who do not have access to the internet or lack the necessary technical skills may be excluded from the tendering process. 3. Cost of technology: E-tendering requires the use of technology, which may require additional investments in hardware, software, and IT infrastructure. 4. Cybersecurity risks: E-tendering platforms are vulnerable to cybersecurity attacks, such as hacking or phishing, which can compromise the security of the tendering process. 5. Limited human interaction: E-tendering eliminates the human interaction between buyers and bidders, which may hinder the development of personal relationships and trust.

16. Importance of E-Tendering E-tendering has become increasingly important in modern procurement processes due to the following reasons: 1. Efficiency: E-tendering eliminates the need for physical document submissions, saving time and effort for both buyers and bidders. The entire tendering process is streamlined, resulting in faster procurement cycles and improved efficiency. 2. Cost-effectiveness: E-tendering eliminates the costs associated with printing, mailing, and storage of tender documents, making the tendering process more cost-effective. 3. Transparency: E-tendering platforms provide a transparent and fair bidding process, ensuring that all bidders have equal opportunities to participate in the tendering process. This improves the transparency and accountability of the procurement process. 4. Increased competition: E-tendering platforms allow bidders from different locations to participate in the bidding process, increasing the competition and driving down costs. 5. Enhanced security: E-tendering platforms offer a high level of security and confidentiality, ensuring that tender documents and bidding information are not accessible to unauthorized parties. 6. Improved access: E-tendering provides an opportunity for small and medium-sized enterprises (SMEs) to participate in tenders, which may not be possible in traditional tendering due to high entry barriers. 7. Environmental benefits: E-tendering is a more eco-friendly approach to tendering, as it reduces the need for paper and other physical resources.

17. Software used in E-Tendering E-tendering is typically filled and submitted through an online platform or portal that is specific to the organization conducting the tendering process. In some cases, the organization may use a specific software or tool for filling and submitting e-tenders. Here are a few examples of software that may be used to fill e-tenders: 1. Adobe Acrobat Reader: Adobe Acrobat Reader is a widely used software that allows users to view, create, and edit PDF documents. Many e-tendering processes require the submission of PDF documents, so having Adobe Acrobat Reader installed on your device may be necessary to fill and submit e-tenders. 2. Microsoft Word: Microsoft Word is another commonly used software for creating and editing documents, and may be used to fill e-tenders that require submission in a Word format. 3. Online tendering portals: Many organizations use online tendering portals or platforms that have their own software or tools for filling and submitting e-tenders. These platforms may have specific requirements for formatting and submitting e-tenders, so it is important to read the instructions carefully before filling and submitting the tender. 4. Custom software: In some cases, organizations may use custom software or tools for their e-tendering process. This software may be specific to the organization and may require special training or support to use. 5. ilovepdf 6. Pdf signer 7. Pdf editor 8. Paint 9. Excel

18. Tender Category Tenders can be categorized in various ways based on different criteria. Here are some common categories for tenders: 1. Goods: Tenders for the procurement of goods such as machinery, equipment, and supplies fall under this category. 2. Works: Tenders for the construction of buildings, roads, bridges, and other civil engineering projects fall under this category. 3. Services: Tenders for services such as consulting, legal, transportation, and maintenance services fall under this category. 4. Consultancy: Tenders for consultancy services such as feasibility studies, project management, and technical consulting fall under this category. 5. Turnkey: Tenders for turnkey projects, where the contractor is responsible for the entire project from design to implementation, fall under this category. 6. Framework: Tenders for a framework agreement, which is an agreement between a buyer and a supplier for the supply of goods or services over a period of time, fall under this category. 7. Restricted: Tenders that are only open to a limited number of suppliers or contractors are considered restricted tenders. 8. Open: Tenders that are open to all qualified suppliers or contractors are considered open tenders.

19. Basic term of Tender Open, Global and Negotiated Tenders can be categorized into several types based on their requirements and how they are conducted. Here are the basic terms and definitions for the types of tendering: 1. Open Tender: An open tender is a type of tendering process in which any interested supplier or contractor can submit a bid for the project. This type of tender is generally used for small or low-value projects. 2. Global Tender: A global tender is a type of tendering process that is open to suppliers or contractors from any country. This type of tender is used when the buyer wants to attract a larger pool of bidders and obtain the best possible value. 3. Negotiated Tender: A negotiated tender is a type of tendering process where the buyer and a select group of suppliers or contractors negotiate the terms of the contract. This type of tender is typically used for complex or high-value projects where the buyer wants to work closely with the selected contractor to achieve the best results. These are the basic terms and definitions for the types of tendering. The specific terms and definitions used may vary depending on the organization conducting the tendering process and the nature of the project or procurement being tendered.

20. Online Procedure of E-Tender form filling on www.mahatender.com The online procedure for filling an e-tender form on www.mahatender.com, which is the official e-tendering platform for the government of Maharashtra, India, involves the following steps: 1. Registration: First, you need to register on the website by creating an account. You can do this by providing your company's details, such as company name, address, and contact information. 2. Search for the Tender: Once you are registered, you can search for the tender you are interested in by selecting the relevant category and sub-category. 3. Download the Tender Documents: After selecting the tender, you need to download the tender documents, which will include instructions on how to fill the e-tender form, the terms and conditions of the tender, and any other relevant information. 4. Fill the E-Tender Form: Next, you need to fill the e-tender form online. The form will require you to provide details such as your business information, pricing, and other relevant information. 5. Upload Supporting Documents: You may also need to upload supporting documents, such as certificates, licenses, and other relevant documents, along with your e-tender form. 6. Submit the E-Tender Form: Once you have filled the e-tender form and uploaded any required supporting documents, you can submit the form online. Be sure to submit the form before the deadline specified in the tender documents. 7. Monitor the Tender: After submitting your e-tender form, you can monitor the tender online to see if there are any updates or changes to the tendering process. In summary, the online procedure for filling an e-tender form on www.mahatender.com involves registration, searching for the tender, downloading the tender documents, filling the e-tender form, uploading supporting documents, submitting the e-tender form, and monitoring the tender.

21. Special Instructions to Bidders Regarding E-Tendering Here are some special instructions to bidders regarding e-tendering: 1. Register on the e-tendering platform: Bidders must register on the e-tendering platform before they can participate in the tendering process. The registration process typically involves providing company information, personal information, and other details as required. 2. Download tender documents: Once registered, bidders can download the tender documents, which will contain detailed information on the tender, including technical specifications, terms and conditions, evaluation criteria, and submission guidelines. 3. Follow the submission guidelines: Bidders must carefully follow the submission guidelines specified in the tender documents, such as the format and size of the electronic bid document and the deadline for submission. 4. Attend pre-bid meetings: Some tenders may require bidders to attend pre-bid meetings or site visits to gain a better understanding of the scope of work and the requirements of the tender. It is important for bidders to attend these meetings to clarify any doubts they may have. 5. Maintain confidentiality: Bidders must maintain confidentiality regarding the tender process, the documents, and any other information related to the tender. Any breach of confidentiality may result in disqualification from the tendering process. 6. Ask for clarifications: Bidders must seek clarifications from the tendering authority if they have any doubts or queries regarding the tender documents, submission guidelines, or any other aspect of the tender. 7. Keep track of the tender progress: Bidders must monitor the tendering process to keep track of any changes, amendments, or clarifications issued by the tendering authority. Overall, bidders should carefully review the tender documents and instructions, seek clarifications as required, and follow the submission guidelines to ensure that their bids are responsive and compliant with the requirements of the tender.

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