What is letter

“A written or printed communication directed to a person or organization.”

1. What is letter??? “A written or printed communication directed to a person or organization.” By: Touqeer Raza

2. Sample Format:

3. Before writing a letter Examine the tone of the letter to which you are going to respond. Identify your audience and purpose in order to determine the type of letter you will write (formal or informal). Analyze your reader: Who is your reader? Will my reader be favorable or unfavorably disposed to what I am going to say? What impression do I want my letter to make on reader?

4. Letter Mechanics P r onoun The use of personal pronouns is important in letters . . . I, he, she, it, we, they, you In a letter, do not refer to yourself in the third person by using “ the writer” . It i s pe r f ectly na t ural and ap p r o p r ia t e t o re f er to yourself as I and to the reader as you .

5. Letter Mechanics Focus and Specificity Be Focused. Write concise and purposeful letter Do not write confused, overlong letter. Do not be rude. Do not try to impress with your writing. i.e. Please, very very very thank you

6. 1. Informal Letters: These are the letters which keep us in touch with family and friends. These are usually chatty and informal. When we need to communicate a lot of information When we want to communicate something that is difficult to say Face to face To mark some special occasion.

7. 2. Formal letters: Formal letters are letters to people whom we don’t know on personal level. n To find out information n To apply for a job To make a complaint

8. 3. Semi-formal letters: We write semi-formal letters to people that we do not know very well. Compare some expressions of informal and semi-formal letters: Informal: I'm sorry, but I can't come on Friday night. Semi-for m a l : I 'm a f raid I wo n ' t b e ab l e t o come on Friday in the evening. Informal: I didn't like the food. Semi-formal: I was dissatisfied with the food.

9. Letters format Full Block Style Modified Block Style Semi Block Style

10. Things to remember while writing letter

11. Start with a salutation The salutation you use will depend on your relationship with the recipient of the letter, as well as the formality of the letter.

12. Start the letter If you're writing a personal letter, start by asking after the recipient's well-being. This can be "I hope you are well" or "How's it going?". If you're writing a business or other formal letter, get straight to the point.

13. Proof read your letter. Before you send the letter, read over it a few times to make sure it conveys what you wanted to say, and that it's free of spelling or grammatical errors.

14. Use a complimentary close. A complimentary close ends your letter on a good note. Make two hard returns after the last paragraph of the letter, then write the complimentary close. "Sincerely yours," "Kindest regards," "Best wishes."

15. Two main categories of Letter: Personal Letters: A type of letter (or informal composition) that usually concerns personal matters, rather than professional concerns and is sent from one individual to another. Business Letters: A letter written in formal language, usually used when writing from one business organization to another.

16. Personal Letter: It is a kind of letter that we write to our: Parents Close relatives Close friends

17. Purpose Fri e n d l y letters convey p e rs o n a l inf o rm a tion about ourselves. They show caring and concern for friends and relations. T a k i ng the t i me t o han d -wr i te a let t er demonstrates our level of caring

18. Parts of an P e r s o n a l ( I n f ormal) l e t t er My Address Date Greeting Int r o d uc t i o n Explanation Close My name

19. Po box 999, Karachi, Pakistan. 18-5-2014 Dear Mona, This summer was great. I traveled to Countryside with my family. First, let me tell you about my flight.................................. The f irs t da y was wo n d er f u l. W e w en t t o l ots of interesting places. For example, ……………… . S o as you c a n se e , I r eal l y en jo y e d m y visi t to Countryside and I …………………… I will write again soon. Best wishes, ………………

20. Email Cover Letter

21. What is a Business Letter? A business letter is a letter written in formal language wri t ing from on e bus i ne s s organization to another, for correspondence between such organizations and their customers, clients and other external parties.

22. Types of Business Letters T ypes I n q u i r y letter Letter of T h an k ing Letter of Complaint Response to a Letter of Com p la i nt Letter of Request Response to a Letter of Request

23. Thank you 