Word Processing

Introduction Definition of Word Processing and some short keys

1. WORD PROCESSING

2. TOPICS
In these Slides we discuss:
What is Word Processing? And also definition of Word Processor, with examples.
Introduction of Word Processor (MS-Word).
Some Advantages and Disadvantages of Word Processor (MS-Word).
Some Short Keys and functions of Word Processor (MS-Word) include;
•Creating, saving and printing documents.
•Editing a document (Copying, pasting, moving and deleting text within ).
•Formatting text, such as font type, bolding, underlining or italicizing.
•Creating and editing tables.
•Correcting spelling and grammar.

3. WORD PROCESSING
Word processing software is used for working with text.
Word processing is an application program that allows you to create letters,
reports, newsletters, tables, form letters, brochures, and Web pages. Using this
application program you can add pictures, tables, and charts to your
documents. You can also check spelling and grammar.
Word processing softwareis used to manipulate a text document, such as a
resume or a report. You typically enter text by typing, and the software
provides tools for copying, deleting and various types of formatting.
Which software use for Word Processing called Word Processor.
Example:
•A good example of a word processing app is Microsoft Word.
•Google Docs etc.

4. MS-Word is anoffice suite of
applications, servers, and
services developed
byMicrosoft.
It was first announced
byBill Gateson 1 August
1988, atComdexin Las
Vegas.
MS-Word is word Processor
and previously considered the
main Program in office.
MS-Word optimized format
called DOCX.
INTRODUCTION OF
WORD PROCESSOR(MS -WORD)

5. ADVANTAGES &
DISADVANTAGES
Advantages Disadvantages
Copies can easily be made, which saves
on printing and it is much easier to do.
Requires a computer to edit or view documents
which may sometimes not be there, especially
when on the go
documents can easily be send
electronically.
Typing is impossible when there is a black out
or laptops run out of batteries.
Itis easy to correctthe mistakesby just
hitting the backspace or delete button
Some symbols aren’t easily accessible, which
makes typing in different languages that use a
different alphabet is difficult.

6. SOME SHORT KEYS AND
FUNCTIONS OF WORD PROCESSOR (MS -WORD)

7. CREATING, SAVING AND
PRINTING DOCUMENTS
These options are available in the Office Button
Button Functions
Short
Keys
NewCreate a new document
Ctrl + N
OpenOpens an existingdocument from Disk
Ctrl + O
Save Savesthe document to Disk
Ctrl + S
Save asSavesthe document to Disk under a different
name F12
PrintPrints the open document
Ctrl + P

8. EDITING
Button Function
Short
Key
Select all
Use for selection of
whole text
Ctrl + A
Copy
Use to add a copy
something in
another location.
Ctrl + C
Cut
Use to remove
something from one
place it in another.
Ctrl + X
Paste Ctrl + V
Find
Use for search such
as text etc
Ctrl + F
Replace
Use for replace
such as text etc
Ctrl + H

9. TEXT FORMATING
Buttons Functions Examples Short Keys
Bold
is darkened to help
emphasize a remark
or comment.
Normal Text: ABC
Use Bold: ABC
Ctrl + B
Italic
Itis a style of font
that slants the letters
evenly to the right
Normal Text: ABC
Use Italic: ABC
Ctrl + I
Underline
Use to underline any
text
Normal Text: ABC
Use Underline: ABC
Ctrl + U
Strikethrough
It indicates recently
deleted information
Normal Text: ABC
Use strikethrough: ABC
Subscript
very small letters just
below the line of text
Normal Text: X
Use Subscript: X
2
Ctrl + =
Superscript
very small letters just
below the line of text
Normal Text: X
Used Superscript: X
2
Ctrl+ Shift + +
Change Case
To change the case of
selected text in a
document,
Normal Text: abc
Change Case: Abc /
ABC
Shift + F3
Buttons Functions Examples Short Keys
Fonts Size
Use to increase
or decrees text
height
Normal Text: abc
Use Bold: abc /
abc
ForIncrease:
Ctrl+}
For decrease:
Ctrl+{

10. CREATING AND EDITING TABLE
A table is made up of rows and columns.
The intersection of a row and column is
called a cell. Tables are often used to
organize and present information, but they
have a variety of uses as well. You can use
tables to align numbers and create
interesting page layouts.

11. CHECK SPELLING AND GRAMMER
A useful feature when checking spelling and
grammar is Word's AutoCorrect feature. When Word
indicates a word in a document may be misspelled
or incorrect, with a squiggle under it, you can right-
click the word to see suggestions. If a suggestion is
correct, simply select it to replace the word.

12. Thanks

13. Prepared By:
Hamid Rafique Roll No. 146D-116002