Workplace Health and Safety Practices Presentation

Induction/refresher presentation for new and current employees of a Graphic Design studio with a view to WH&S practices.

1. An Induction/Refresher presentation for new and current employees Our studios’ Workplace health And safety practices

2. Welcome to all A big welcome to any new employees that are joining us. We are excited to have you with us and welcome back to our current employees. This slide presentation has been collated for you to create an awareness of the practices and procedures we have within our studio regarding OH&S. It is to also act as a refresher and to update any new legislation that comes to pass within the industry.

3. Topics to be covered Studios safety procedures Equipment Safety Checks Designated Safety Representatives Existing and potential hazards in the studio Procedure for controlling risks Responsibilities of employers Responsibilities of employees Procedure for reporting risks and incidents What to do in an emergency Hazard and safety sign in the studio Further resources

4. Studios Safety Procedures Copies of the written procedures can be obtained from your supervisor. Copies can be made for you to take away and study if you require. Our studio follows the latest legal legislation and this up-to-date information can also be sought from your supervisor or nominated safety representative. Any new legislation that comes in will be passed on in our studio meetings and displayed on the notice board in the lunchroom. Safety Representatives will make regular inspections to ensure the studio is running safely and all correct procedures are being followed.

5. Equipment Safety Checks Lighting – not causing too much glare or shadows Desk - height and stability Chair – adjustments of height, seat tilt, back rest with lumbar and neck support Desk - layout and ease of access to items Space - not cramped Manual Handling – ensuring that things are carried correctly Air Quality – temperature, dust filtering Monitors – glare from windows and the correct height Noise – ear protection for noisy environments Foot rests – Ensuring that they are adjusted properly.

6. Designated Safety Representatives We currently have two (2) safety representatives: Supervisor - Barney Flintstone Team Leader - Fred Rubble

7. Existing and potential hazards in the studio INJURY CAUSE PROCEDURE FOR CONTROLING INJURIES Sprain/Strain Incorrect Manual Handling Retrain using procedures in supervisors office Superficial injury(bump causing bruising) - Knocking into an object - An object knocking into the worker Being more aware of surroundings Crushing Injury Something not stacked right causing it to fall on a worker - Report to OH&S Supervisor - Restack shelf correctly Stress - Bullying - Life/Work issues - Talk to your supervisor - Seek help—don’t bottle it up Fracture/Broken Bone Equipment has fallen on a worker due to it being broken. All equipment must be checked prior to usage

8. Existing and potential hazards in the studio continued… INJURY CAUSE PROCEDURE FOR CONTROLING INJURIES Cut/Gash/Open wound - Slip with scissors/knife - Scraped against a sharp edge Taking more care and being aware of the surroundings, but report any sharp edges. Slips/Trips/Falls - Cords on the floor - Uneven flooring i.e. carpet - Mess left on the floor - Cover cords with tape - Report carpet as a hazard - Always clean up after yourself Ergonomic Injuries Repetitive movements Stretch and take regular breaks Eye Strain Looking at a monitor for long periods Take regular breaks and look away from the monitor regularly Air Quality Dust from the printing - Clean filters on air conditioners regularly - Clean printers regularly

9. Procedure for controlling risks 4 step system for a S.A.F.E. workplace S pot the Hazard A ssess the Risk F ix the Problem E valuate Results

10. Responsibilities of employers A safe working environment Safe systems of work Facilities for the welfare of all workers Any information, instruction, training or supervision needed to ensure workers safety To maintain and provide -

11. Responsibilities of employees Take reasonable care of own personal health and safety, and that of others in the workplace. Complying with any reasonable directions given by management relating to health and safety.

12. Procedure for reporting risks and incidents A written record must always be made and must include the following details: WHO: Name of the injured person, Names of any witnesses and their contact details and the name of the person reporting the incident i.e. yourself if you were filling out the form WHAT: Description of what happened, what injury was sustained and any other damage that was caused. WHERE: Workplace name and address, the exact location within the workplace grounds i.e. near LEXAR printer or in lunchroom. WHEN: Date and time of the incident. Some forms also ask that you give the date and time that you are filling out the report as well so be aware of this. WHY: Your view as to why the incident happened i.e. puckered carpet or contents of the box was too heavy. HOW: In your view, how the incident could have been prevented and any further action that may need to be taken to ensure this. i.e. repairs, training etc.

13. What to do in an emergency In case of a Fire Upon hearing the fire alarm, stop what you are doing and quickly secure any confidential material, save what you are doing on the computer, collect your personal belongings and head to the nearest exit. Do this in a calm and orderly manner, helping anyone with a disability to also leave the building. Close but do not lock doors behind you. DO NOT use the lifts. Use the stairs to ascend to lower levels if you need to. Head to the Emergency Evacuation Assembly area as set out in the workplace map. DO NOT re enter the building until the all clear has been given by the Fire Warden or the Fire Department. In case of an Injury Contact your nearest First Aid Officer Complete an incident report

14. Hazard and safety signs in the studio

15. Further Resources Safe work Australia Workplace Safety Australia Health and Safety Authority Safework NSW Consult Australia Worksafe Qld Work Health and Safety Act 2011

16. An Induction/Refresher presentation for new and current employees Our studios’ Workplace health And safety practices