Writing Formal Letter

How to write formal letter

1. Syeda Aqsa Gilani Syeda Areeba Zaidi Syeda Alishba Gilani B.S. 3rd (B) English Writing formal letter

2. Contents Letter Formal letter Characteristics Focus and Specificity Steps of writing formal letter Format of formal letter Sample References

3. What is Letter? A written message addressed to a person or an organization.

4. Formal letter Letters to people whom we don't know on personal level . Mostly to address to editors, offices, boss etc . - to find out information - to apply for a job - to make a complaint etc.

5. Characteristics Addressed: someone u don't know. We talk about: work, business and official subject. Kind of formal letter: what kind of business letter am I writing? Letter of inquiry Letter of complaint Letter of regret Letter of resignation Thank you letter

6. Focus and Specificity Be focused. Write concise and purposeful letter. Do not write confused and overlong letter. Do not be rude. Do not try to impress with your writing. i.e. Please, very very very thank u.

7. Steps of writing formal letter Sender address: (House number Sector City ) D ate : (2nd Jan 2019) Receiver address: ( The editor Name of newspaper City) Salutation : (Sir/Madam)

8. Steps of writing formal letter Subject : (Mention the problem in 6-8 words) B ody of letter: ( Introduction main content conclusion ) C omplimentary close: (Yours faithfully/truly) S ignature Sender's name

9. Format

10. Sample House No.308, Sector B6 Peshawar   2 January 2019   The Editor MASHRIQ Peshawar Dear Sir/Madam   Subject: Content of newspaper articles   I am regular reader of your newspaper and have been reading it for nearly the past nine years. The main reason I am writing this letter is to say that initially, I was very happy with the type of articles you were publishing and your selection of writers and stories. However, of late, I believe the newspaper’s style and preference has changed. I am writing on behalf of several other readers as well, to urge you to revert back to your original culture and tone. Nowadays, the supplements of your newspaper contain more advertisements for exorbitant brands and meaningless peddling of irrelevant goods. You have also started to lay more stress on the glamorous side of town instead of delivering the emphatic and hard-hitting stories you were once famous for. The main reason your newspaper got famous was because of its view of the society, you used to publish more number of articles related to social issues which were taken care of at that time. But now, we hardly see one or two articles in the newspaper which are related to social issues. We think it is better if you concentrate more on social issues than publishing commercial and useless news in the paper. As I am very fond of your newspaper I am writing this letter. We as readers of your newspaper urge you to refocus your attention on the matters that really matter. Thanking you Yours truly Signature X.Y.Z

11. References syayidss.wordpress.com/2011/06/01/definition-and-types-of-letter-handout-2 https ://goo.gl/images/4883nx https:// www.slideshare.net/mobile/ibrahemabdelghany/steps-of-writing-a-formal-letter https://youtu.be/ZO0JMThITU4 https://www.slideshare.net/mobile/cristinaramir12/writing-formal-letters-11988499