24-SHIVAKUMAR-Role of teachers in maintaining school records.pptx

This topic is about the different roles played by a teacher in maintaining the school records. It helps teachers to maintain the different documents of the school.

1. JSS MAHAVIDYAPEETA, MYSORE – 570004 JSS INSTITUTE OF EDUCATION, SAKALESHPUR – 2023-24 Seminar on Subject : Techniques, Methods and Approaches of Pedagogy Topic : Role of teachers in maintaining school records Submitted by Submitted To Shivakumar Dr.Prabhuswamy M . B.Ed II Semester Assistant professor REG NO : U29YH23E0092 JSS Institute of Education sakaleshpur Jss institute of education sakaleshpur

2. Role of teachers in maintaining school records Introduction :- Accurate and comprehensive records are the backbone of effective education management. They provide a comprehensive picture of student progress, performance, growth, informing instruction, assessment, and decision making. Teachers are responsible for collecting, recording, and making their role in maintaining school records crucial. Teachers involvement in record keeping extends beyond mere data entry; they must ensure accurac, confidentiality, and security of students records.

3. Importance of record keeping by teachers in school “The importance of good record keeping transcends into short and long term benefits and affects the overall achievement of educational objectives” Accountability Decision making Employment Guidance counselors Information Bank

4. Types of school records Planning Controlling Implementing and monitoring of policies Teacher and students activities It embraces daily management as well as formulation of short, medium and long-term objectives, policies and strategies in support of the educational goals.

5. Classification of school records Statutory : Statutory records are records prescribed by education edicts and laws of a state which must be maintained by school administrators. Non-statutory records Non-statutory records, while not described by law, are equally as important to the smooth functioning of a school.

6. Role of teachers in maintain ing school records Admission and withdrawals register: The admission and withdrawal’s register shows the names of students that are enrolled each year in various classes in a school and the names of those who withdrew from various classes in the school. Attendance register : Attendance register shows the daily record of student attendance in each class in the school. At the end of every term, the class teacher closes the register and submits it to the school head to cross check and sign.

7. Class timetable : Class timetables are a record of how, when ,and where classes are held. This keep students organised and informed about upcoming classes and help students to manage their time and schedule. Health records : Health records are records of the names of students who were ill and sent to local health centres, school sick bays or the hospital for treatment. These records indicate the nature of the sickness and the treatment administered.

8. Individual cumulative record card : This is a continuous record or a combination of records that contain comprehensive information about a student. It provides a summary of a student’s academic progress in school and also includes the student’s name, age, date of birth, date of admission, family background, social or extra curricular activitie,s etc. Log book : A log book is an important official record kept to track significant happenings that take place in the school such as the death of students and staff, dates of resumption and closing of the school term, staff and student misbehaviour, etc.

9. School diary : The school diary also known as a teacher’s record of work, shows the things that are to be done and have been done each term for each class/ subject in a school. This record helps to keep teachers motivated and on task(to complete the syllabus by the end of the term) and ensures continuity. Visitors book : The purpose of a visitors book is to keep records of the names and addresses of visitors, date and time of visits, purpose of visits and who the visitor requested to visit. This book is kept by the head teacher or his or her assistant.

10. Maintaining the role of headmasters position : The teacher has to take the roles of acting administrator, providing guidance and direction to other teachers and staff members. Handling the disciplinary issues and insurance safety. Maintaining the academic supervision, staff support, emergency support and parent-teacher conferences, and also school events. School building related documents : The teacher has maintenance request forms, room inspection reports, equipment inventory records, classroom cleanliness and organization records. Pest control and rodent infection reports and keeping the building maintenance schedules.

11. Maintaining the library documents - Check –in and check out records Inventory management Database management and collection development Library statistics and reports Student library orientation Library committee participation. By maintaining these documents, teachers support the library’s mission to provide access to information, promote literary, and enhance student learning.

12. Test, question paper and answer paper records : To conduct the tests in the classroom, at first teacher has prepare the question paper and keep it secret. Next to conduct tests, later to evaluate the answer paper and assess the marks and grading. Disciplinary records : Disciplinary records are kept to protect students and to exonerate teachers from unwarranted criticisms by parents or students. In most cases, the head teacher approve of any disciplinary action before it is administered to a student or students.

13. Characteristics of good record management : Some of the ways records can be safely managed and preserved according to are : Cost Flexibility Quality Relevance Timelines Variability Maintenance Retention and disposition of records Completness

14. Conclusion : In the role of a teacher in maintaining school records highlighted the significance of teacher’s role in maintaining school records, emphasizing their responsibilities, challenges and best practices. By understanding the importance of accurate record-keeping, teachers can better support success and school improvement initiatives. As educators, teachers play a critical role in maintaining the integrity and accuracy of school records, ultimately contributing to a supportive and productive learning environment.