ANNIVERSARY IN EVENTS MANAGEMENTS / PDFF

event management requirements

1. INSTITUTIONAL
ASSESSMENT
EVENT NAME: Silver Splendor: Celebrating 25 Years of Love
TRAINER: Kevin S. Manzon
TRAINEE: Richmond N. Santiago

2. COMPANY
PROFILE

3. EVENTS ENGINEERS
CONTACT INFORMATION
GLOBE: 0945-678-9101
SMART: 0943-456-7891
Email: [email protected]
Company Address: 89 Emilson St.,
Poblacion, Antonio, Nueva Ecija
History
RSEventEngineerswasfounded
2017byRichmondN.Santiago,
startingwithlocalcommunityevents
andsmallcorporatemeetings.From
2022untilnow,itisknownforits
innovative,sustainablesolutionsand
exceptionalclientservice.

4. EVENTS ENGINEERS
VISION
RSEventEngineersaimstobethe
leadinginnovatorsinevent
management,buildingandcrafting
unforgettableexperiencesthatinspire
andconnectpeopleworldwide.They
aimtosetnewstandardsinthe
industrythroughcontinuousinnovation
andcreatingimpactfulevents.
MISSION
RSEventEngineersaimstobuildand
deliverseamlessandpersonalized
eventsolutionsthroughcreativity,
carefulplanning,andexceptional
execution.Theystrivetoexceedclient
expectationsbybuildingtheirvisions
intorealitywithprofessionalism,
passion,andadedicationto
excellenceineveryaspectofevent
management.

5. .
PROPOSALLETTERTOCLIENT
June29,2024
Mr.JohnA.Santiago&Mrs.CarlaC.Santiago
Client
SanAntonio,NuevaEcija
DearMr.&MrsSantiago,
Greetings!
IamwritingyoutopresentaproposalforyourupcomingSilverWedding:25thWeddingAnniversaryCelebrationheldon
December17,2024,atLaCasasFilipinasdeAcuzaratBagac,Bataan.
Withoverfiveyearsofdedicatedexperienceineventplanning,ourteamatRSEventEngineersiswell-equippedto
ensurethesuccessofyourconference.Wearecommittedtodeliveringanexceptionaleventthatmeetsyourneedsand
expectations.Youcanfindthedocumentofourproposalattachedtothisletter.
Wekindlyrequestyoutakeamomenttoreviewthedocumentandletusknowifanychangesoradjustmentsare
necessary.Yourparticipationinthedecision-makingprocessisimportanttousasitwouldgreatlycontributetobetterplanning.
Regards,
RICHMONDN.SANTIAGO
EventDirector
RSEventEngineers
0941-141-4946
[email protected]

6. CLIENT’S PROFILE Mr. John A. Santiago & Mrs.Carla C. Santiago
Anniverary Celebrant/Client
0932-118-0021
COORDINATOR’S PROFILE Richmond N. Santiago
Event Director
0941-141-4946/[email protected]
EVENT NAME “Silver Splendor: Celebrating 25 Years of Love”
EVENT OBJECTIVES To organize a memorable and elegant 25th wedding anniversary
celebration that honors the couple's enduring love and commitment.
EVENT THEME Silver Celebration: 25 Years of Love
EVENT MOTIF Silver, White, Light Blue, Light Pink
DAY/DATE/TIME Tuesday/ December 17, 2024/ 5:00 p.m. -9:00 p.m
TARGET AUDIENCE Celebrants, Family , Relatives, Classmate, and Friendsof the
Celebrants
ESTIMATED NUMBER OF GUESTS 250 guests
PROPOSED EVENT VENUE La Casas Filipinas de Acuzar
PROPOSED BUDGET ALLOCATION P700,000.00
SPECIAL REQUESTS None
EVENT BRIEF

7. EVENT PROGRAM FLOW
TIME ACTIVITY PERSONS INVOLVED
5: 00 p.m. -5:20 p.m.-Arrival of Guests/Registation Receptionist
5: 20 p.m. -5: 25 p.m. -Grand Entrance of the Couple Couple, Emcee
5: 25 p.m. -5: 30 p.m-Opening Prayer Friend of the Couple
5: 30 p.m -5: 40 p.m -Welcome Remarks by the Couple Couple, Emcee
5: 40 p.m -6: 00 p.m-Love Story of the Celebrators Sound and Visual Technician, Emcee
6: 00 p.m -6:10 p.m.-Inspirational Message Eldest Son of the Couple, Emcee
6: 10 p.m. -6:30 p.m-Cake Cutting / Wine toasting Couple, Family Members, Emcee
6:30 p.m -6:35 p.m.-Couple’s Dance Couple, Sound Technician, Emcee
6:35 p.m -8: 05 p.m. -Picture Taking with the Couple
-Dinner
Guests, Photographer, Couple
8: 05 p.m -8: 45 p.mGame / Trivias about the CoupleEmcee, Guests, Couple
8: 45 p.m -9:00 p.m-Thank You Message of the Couple
-Closing Remarks of the Emcee
Couple, Emcee

8. BUDGET PROPOSAL
ITEMS SUPPLIER INCLUSION AMOUNT
Venue La Casas Filipinas de Acuzar
Address: Brgy. Pag-asa,
Bagac, Bataan
Phone: [phone]
Events Place for 4 hours use
Air Conditioning
Air-conditioned Public Rest Room
Parking Area for 50 Cars
P150,000
Catering Hizon’s Catering
Address: Quezon City,
Philippines
Phone: [phone]
1 PORK OR BEEF DISH • 1 CHICKEN DISH
1 FISH DISH • 1 VEGGIE OR PASTA
RICE • ICED TEA • 1 DESSERT
BUFFET SETUP
UNIFORMED WAITERS
COMPLETE TABLES & CHAIRS SETUP
TABLE CENTERPIECE
UTENSILS, DINNERWARE AND
GLASSWARE
P550*250
P137,500
Pica-pica
Sushi, Biscuits P16,000
Event Styling Kawaii Events
Address: Bacoor, Philippines
Phone: [phone]
Premium Stage Design
Themed Backdrop & Decor
Themed Table Centerpiece
Registration Table Setup
P65,000

9. BUDGET PROPOSAL
ITEMS SUPPLIER INCLUSION AMOUNT
Florist Dangwa Florist
Address: Sampaloc, Manila
Phone: [phone]
Ceremony Flowers
Reception Flowers
Boutonnieres
Personal Flowers
Additional Decor
P10,000
Lights and
Sounds
A|R Lights&Sounds
Address: Cabanatuan City,
Nueva Ecija
Phone: [phone]
4 Speakers
6 Pcs. Programmable LED Par Lights
2 Wireless Microphones
1 Mixer
2 Moving Heads Intelligent Lights
LED Wall
P30,000
Preparation:
Accomodation
La Casas Filipinas de Acuzar
Address: Brgy. Pag-asa,
Bagac, Bataan
Phone: [phone]
1 Air Conditioned Room P10,000
Photo and
Video
Louie Gomez Photography
Address: 142 Brgy Bibiclat
Aliaga Nueva Ecija,
Cabanatuan City, Philippines
Phone: [phone]
UNLIMITED HD QUALITY PHOTOS AND
VIDEOS
1 EVENT PHOTOGRAPHER
3-4 HOURS COVERAGE
SOFT COPY OF ENHANCED PHOTOS TO
BE UPLOADED IN GOOGLE DRIVE
2-3 MONTHS OUTPUT DELIVERY
P45,000
Photobooth
Photobooth P5,000

10. BUDGET PROPOSAL
ITEMS SUPPLIER INCLUSION AMOUNT
Souvenir Ahmara Blooms
Address: Brgy. Bicos, Rizal,
Nueva Ecija
Phone: [phone]
Acrylic Keychain P150*250
P37,500
Cake Laurent's Confectionery
Address: Manila, Philippines
Phone: [phone]
2-Tier Cake P10,000
HMUP Preciosa HMU Services by
Rio
Address: Novaliches, Quezon
City
Phone:[phone]
Couple Make-up and Retach P12,000
Invitation Sophia's Printing Shop
Address: 283 Purok 3, Brgy.
Papaya San Antonio Nueva
Ecija.
Phone: [phone]
125 PIECES INVITATION P60*125
P7,500

11. BUDGET PROPOSAL
ITEMS SUPPLIER INCLUSION AMOUNT
Gowns and
Jewelries
Gowns for Rent Manila by
Damsel
Address: Makati Central
Square, Chino Roces Avenue,
Quezon City, Philippines
Phone: [phone]
Custom Suit
Custom Gown
Accessories
P40,000
Emcee Gandang Mackoi Events and
Hosting
Address: San Isidro,
Philippines
Phone: [phone]
1 Emcee for 4 hours P12,000
Church Fees P3,000
Officiating
Minister
Priest P3,000

12. BUDGET PROPOSAL
SUB-TOTAL P603,100
COORDINATOR’S FEE 15% P90,465
CONTINGENCY FUND FLEXIBLE P6,435
GRAND-TOTAL P700,000
Crew Meal
Before & After the Event:
4 Coordinators
1 Photographer
3 Event Stylist
4 Security Personnels
2 Registration Attendant
1 Sound Technician
P240*15
P3,600
Mobilization
Fees
VAN Rent
GAS
P6,000

13. Floor Plan

14. Risk Solution/s
Potential Fire Hazards
Conduct a thorough venue inspection, develop a detailed fire safety plan, and train staff on fire
safety procedures. Ensure fire safety equipment is accessible, monitor high-risk areas, and keep
pathways and exits clear during the event. In case of an emergency, activate the fire alarm,
communicate evacuation instructions, and assist attendees to designated assembly points.
Medical Emergencies
Prepare for medical emergencies by setting up first aid stations and arranging for medical
personnel. Ensure clear signage and communication devices for staff, and maintain clear
pathways during the event. In an emergency, alert medical personnel, provide first aid, and
contact emergency services if needed.
Sound Quality Issues
Ensure sound quality by hiring a professional AV team and using high-quality equipment. Conduct
thorough sound checks beforehand and have on-site technicians monitor and adjust sound levels,
with backup equipment available. After the event, gather feedback and review to improve future
event sound quality.
Theft or Loss
Prevent theft or loss by conducting a thorough security assessment, hiring trained personnel, and
implementing access controls. During the event, maintain a visible security presence, utilize
surveillance cameras, and secure valuables to mitigate risks effectively.
Unauthorized Attendees
Prevent unauthorized attendees by implementing strict registration and access control measures,
such as issuing unique identification badges or tickets that are difficult to duplicate. Monitor
entrances and exits closely, and train staff to verify credentials and handle any unauthorized
individuals discreetly but firmly to maintain event security and integrity.
Risk Management