ASTU Presentation.pptx, Leadership Systems

System

1. Ambition Mission Action Hae-Geon Lee School of Engineering Adama Science and Technology University

2. Adama Science and Science University Vision dedicated to excellence in applied sciences and technology Becoming a first choice in Ethiopia A distinguished university

3. Adama Science and Science University Mission The mission of ASTU is geared towards contributing to the economic development of Ethiopia. Produce competent and ethical professionals in science and technology Promote research through the engagement of staff, students, and partners Provide community services in various areas Enhance links nationally and internationally Education Research Service Globalization

4. time Advancement Reformation Innovation Revolution Role of Dean (Expatriate) Steady Growth Quantum Leap Growth ? Now Change

5. Resistance (Inertia) Growth Pain Fatigue Role of Expatriate Dean Plan Crank Drive

6. Vision First Choice in Ethiopia Distinguished University time Advancement ASTU Vision First Choice in Ethiopia Distinguished University Vision First Choice in Ethiopia Distinguished University Chasing “Vision” Time Advancement Reformation Innovation Revolution

7. Ten Core Values upheld by ASTU Good Governance Student-Centeredness Gender Sensitivity Teamwork Diversity Initiative Academic Freedom and Autonomy Excellence Technology Transfer and Realization Economic Use of Resources Education Research Service Globalization Mission of ASTU

8. Academic Community All students and academic staff of the university Academic Staff All members of the university in the c apacity of teaching or research activities Administrative Staff All employees of the university other than academic staff members The KEY WORDS in realizing “ Mission ” with “ Core Values ” Academic Community ?

9. Functional Structure of University ( SoE ) Tendency to seek a local optimum Own optimum Own optimum Own optimum Strong

10. o v e r n a n c e F u c t o n n i G A d m i n i s t r a t i v e F u n c t i o n Academic Function Academic Staff Students Collective effort to seek for Global Optimum Role of Dean (Expatriate) Functional Structure of University ( SoE ) Mind of Service

11. SoE ASTU E d c u a t i o n R e s a r c h e Integration of Education and Research Science & Technology Oriented University

12. Effort (time) Maturity Aims of Education (Ideal Combination) For immediate future For distant future Education is to aim across the range of 100 years. Emphasis on Applications Emphasis on Fundamentals Graduation

13. Cause and Effect

14. Enthusiasm Inspiration, motivation Innovation Creativity, curiosity, risk-taking Partnership Collaboration, teamwork Communication Oral and written skill Maturity Entrepreneurship, leadership Educational Foundation to foster national leaders and future global leaders To be reflected to the Dept’s roles Role of Dean ( Expatriate)

15. Structure of Departments (To be reviewed) As-Is

16. Structure of Departments To-Be Role of Dean (Expatriate)

17. Structure of Departments Head Departmental Academic Council(SAC) Departmental Graduate Council(DGC) Academic Community Academic Staff Students Admin. Staff Mind-set

18. Structure of School Dean School Managing Council(SMC ) Associate Deans Academic Affairs Student Affairs Research & Graduate Studies Strategic Planning & Administration Administration Staff Committees Departments Institutes As-Is

19. Structure of School As-Is Dean School Managing Council(SMC) Associate Deans Academic Affairs Student Affairs Research & Graduate Studies Strategic Planning & Administration To-Be Role of Dean (Expatriate)

20. Structure of School School Managing Council(SMC) Associate Deans Academic Affairs Student Affairs Research & Graduate Studies Strategic Planning & Administration Administration Staff Committees Departments Institutes Dean Mind-set

21. Academic Staff of SoE Bachelors 226(60%) Masters 146(38%) PhD 8(2%) PhD (100%) Leading Science & Tech. Universities High quality education is highly limited. High quality research is highly limited. High quality service is highly limited. Mission impossible Improvement in Progress Currently 123 academic staff are on study leave for higher degrees. (32% of the total academic staff)

22. Academic Staff of SoE Bachelors (60%) Masters (38%) PhD (2%) PhD (100%) Current status Ultimate goal Offer study opportunities Recruit PhD’s Top Priority of Resource Allocation Long-term plan to be prepared Role of Dean (Expatriate)

23. Academic Staff of SoE Work Distribution ASTU Teaching (75%) Research (25%) Teaching (25%) Research (75%) Leading Univ. in Science & Tech. Teaching Staff The number of staff Infrastructure of research Role of Dean (Expatriate)

24. Infrastructure Learning environment Learning materials ( e.g ., textbooks) Study space (classrooms, study rooms, etc.) Hands-on experimental environment Purpose of facilities and equipment Readiness of facilities and equipment Research environment Volume and size of research grants Facilities for research - quantity and quality. Facilities for common use Review, Restructure, Renovation Role of Dean (Expatriate)

25. Restructure of Administrative Function To promote operational efficiency and professionalism Review the present operational processes Improve the process modeled on leading science & technology universities Create a system for prompt dissemination of information Develop an efficient information sharing channel (academic, administrative, governance) Create prompt and rational decision-making process Redefine the roles of major committees in decision-making Review, Restructure, Renovation Role of Dean (Expatriate)

26. Establishment of Academia-Industry Relationship Update information on industries on relevant areas Compile industry information relevant to each Dept. (visit, where necessary) Reflect the nation’s plan for industrialization to the curriculum and research direction. Close interaction with the Research Park Create the expert-pool system Involve closely in the activity of the Research Park. Team consulting to industry and community Forming teams based on collaborative expertise Serving society, earning hands-on experience, earning extra-income, overhead to University Role of Dean (Expatriate)

27. Bottom Line Principle of My Work Priming X O Selection and concentration Setting priority Concentrating effort

28. Task Force Team (TFT) - Prepare Master Plan Putting-down o f roots Implementation of the Plan Time Advancement Work Plan with care with stength with power

29. Focus of Task Force Team Milestone 12 1 2 3 4 5 6 … Plan Implement

30. Issues Identified in the Performance Report ( SoE , Nov. 2012) Department of Agricultural Engineering Department of Architecture Department of Chemical Engineering Department of Civil Engineering Department of Electrical and Computer Engineering Department of Geomatic Engineering Department of Mechanical and Vehicle Engineering Department of Materials Engineering Department of Wood Processing and Engineering Institute of Sustainable Energy Further Training Institute Reference

31. Academic Issues Teaching and Learning Activities Academic staff : shortage, overload Administrative staff : shortage, overload Some staff : Lack of responsibility Some staff : Resisting to helping students Monitoring system : malfunction Students : unacceptable behavior, complaints persisting Classrooms : chairs and boards insufficient Bimonthly Performance Report

32. Internship Number of students : hard to accommodate Budget : insufficient Students : poor understanding Coordination with industry : more effort required Academic Issues - cont . Academic Staff: further study and replacement Scholarship : scarce Replacement in place of study leave : insufficient Bimonthly Performance Report

33. Academic Staff: Recruitment and commitment High demand area : extreme difficulty in finding new staff Expatriate staff : low commitment, low Departmental effort to make the most of them Academic Issues - cont . Curriculum Revision : lack of expertise, lack of motivation, lack of understanding Bimonthly Performance Report

34. Laboratories Purchase of lab. Materials : low priority, delay on delivery LACK OF - purchasing commitment - motivation to maintain labs in shape - skill to maintain labs in shape: relying on Indian expatriate - system for “not-in-use” equipment treatment - clear image about the school need and size Academic Issues - cont . Bimonthly Performance Report

35. Research LACK OF - experienced staff - motivation for research (partly due to teaching load) - teamwork spirit Budget allocation : insufficient Budgeting and financial procedure : not clear Research topics : limited to Five-Year GTP plan Research and Community Service Bimonthly Performance Report

36. Community Service Three community service projects currently in progress through “Sustainable Energy” Plan for purchase and implementation : well prepared Responsible personnel : changed, giving confusion Purchase : delayed Research and Community Service Bimonthly Performance Report

37. Budget and Purchase The School of Engineering ( SoE ) accommodates more than 65% of ASTU students. Budget allocation : inadequate, improper Information on budget : hardly informed Budget management and use : Request to decentralize Some budget codes in 2012/2013 Budget : totally not convincing Purchase order : No adequate way to chase the progress Purchasing activities : stopped at present Administrative Issues Bimonthly Performance Report

38. Planning Departments do not properly prepare and report their performance - Lack of skilled manpower - Instability of Department leaders - Increase in unplanned, unexpected activities Budget allocated to SoE : far too short to work as planned Administrative Issues - cont. Bimonthly Performance Report

39. Classroom Facilities Classrooms : substandard conditions Lack of attention to classrooms : students, controllers Number of classroom controllers : need to be increased Design of the classroom : inadequate Classroom facilities : not adequately equipped(LCD, etc.) Number of classrooms : insufficient for demands Classroom security : insufficient (against burglary) Administrative Issues - cont. Bimonthly Performance Report

40. Office Facilities Staff Offices : far substandard conditions New buildings given to SoE for offices : not usable yet; - No electric outlets inside the rooms - No water and sewage for toilets and labs - No network facilities (internet, telephone) Formal requests to Central Administration : - No attention, no response in time - Not even on their job description Resource allocation (materials, manpower, finance): - Not planned Administrative Issues - cont. Bimonthly Performance Report

41. Human Resources Delay of staff deployment Ex. Waiting for more than 9 months for a new Assistant Administrator Difference in size and complexity of SoE in comparison with other schools : - Not adequately considered for human resource allocation and deployment - Resource allocation (materials, manpower, finance): - Not ready to hear the problems Administrative Issues - cont. Bimonthly Performance Report

42. Summary Bimonthly Performance Report Shortage of Resources (staff, budget, space) Indifference, Lack of Interest ( Dept’s , students) Inadequate Budget Allocation Malfunction of Purchase

43. Uphill Battle No other way, but boldly facing the challenges

44. We now plainly admit in heart; We are not in abundance. We are in want. The resources on hands are far from sufficient. No, But , we have the spirit. Spirit of Ownership Yes, Hungry Spirit

45. Let’s push together Hand in hand In harmony SoE , ASTU Until we celebrate our accomplishments.

46. By the way, what kind of a person am I? Comforter Reconciler Reformer Warrior Multifaceted all-round player, but with multiple flaws A Man of Change Big

47. Hae-Geon LEE Ph.D. Professor - 10 years as Head for University – Industry Collaboration Dean(Expatriate) of School of Engineering Adama Science and Technology University Australian (Korean origin) 15 years of industry experience 25 years of academic experience - 10 years in Australia - 15 years in Korea - 10 years as Dean of a Graduate Institute Studied in US for advance degrees

48. POSTECH World’s 28 th Pohang University of Science and Technology ASTU Ethiopia’s 1 st (vision ) Adama Science and Technology University Academic function Administrative function Governance function

49. Australia Korea Ethiopia Thank you

50. ACCOMIPLISHMENT POSTECH Ranked 28 th - Asia’s No. 3, - Korea’s No.1 II. Times Rankings http://www.timeshighereducation.co.uk 28 World

51. POSTECH, ranked 1 st under 50 years old World