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SsDAD

1. SCHOOL GOVERNANCE COUNCIL (SGC) ORIENTATION January 22, 2024 BHROD- SED

2. SG C ’ s Context and Background SGC Functionality Assessment Tool (FAT) Frequently Ask Questions BHROD- SED SGC Functionality Assessment Tool Capacity Building Workshop | December 1 - 7, 2022 | Info Pack

3. SG C ’ s Context and Backgro und BHROD- SED SGC Functionality Assessment Tool Capacity Building Workshop | December 1 - 7, 2022 | Info Pack

4. Governance of Basic Education Act of 2001 (RA 9155) Every unit in the education bureaucracy is responsible and accountable in continuously improving learning outcomes. Shared Governance wherein participatory decision- making driven by active engagement of school stakeholders is strengthened. 4 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

5. School-Based Management (SBM) face of shared governance in schools embodies a participative approach in decision- making through decentralization Shared Governance 5 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

6. FUNCTIONS 6 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) What Is SGC? Functions of an Effective and Efficient SGC

7. School Governance Council Two Main Functions Structure for Shared Governance Feedback Mechanism 7 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

8. SGC [ collective and consultative body for school- based policies and strategic directions ] as a structure for shared governance SGC provides policy recommendations and inputs School Head, school committees, associations, organizations Internal and external stakeholders 8 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

9. SGC [ an avenue where stakeholder engagement is strengthened through discussion of strategic directions and addressing concerns] as a platform for feedback mechanism SGC engages school internal and external stakeholders Establishes feedback system through discussions, open forums, etc. Devises and identifies strategies to improve the quality of basic education services and school performance 9 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

10. School Governance Council OVERALL COORDINATING BODY of different school committees to synergize harmonize put together their work to ensure alignment and achievement of goals 10 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

11. Composition of SGC Members Internal Stakeholders representatives from the student government, faculty club or its equivalent, other school organizations / committees / associations External Stakeholders reputable members of the PTA, community, and representatives of community organizations duly recognized by government authorities from stakeholders to SGC members 11 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

12. BHROD- SED SDRRM School Disaster Risk Reduction and Management Ensures that the SDRRM plan is included in the SIP Ensures that school stakeholders are informed and consulted of the SDRRM plan PTA Parent- Teacher Association Engages organizations like PTA or Alumni Association to support the school and ensures that PTA's programs and projects are aligned with the SIP/AIP and are consulted and communicated to stakeholders Attends and participates in PTA conferences, stakeholder convergence, and SOSA and prepares and updates and concerns that need to be discussed during these activities SPT School Planning Team Works collaboratively with the SPT to devise relevant PAPs and initiatives in fulfilling its role of developing and implementing SIP and AIP Communicates to SPT and project teams the learners' and stakeholders' feedback and satisfaction during SPT meetings CPC Child Protection Committee Works collaboratively with CPC in ensuring that PAPs and interventions involving children are in the best interest of the child. Recommends ways of improving the quality of basic education services and school performance to the school management and SPT, and its means of respecting, protecting, fulfilling, and promoting children’s rights in education. SGC IS A STRUCTURE FOR SHARED GOVERNANCE AND FEEDBACK MECHANISM THAT WORKS COLLABORATIVELY WITH VARIOUS SCHOOL COMMITTEES to ensure that the priorities of these committees are anchored on SIP and school priorities. As represented by the School Head collective and consultative body SGC as an overall coordinating body

13. FUNCTIONALITY INDICATORS 13 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) How do we know SGCs are functional? Indicators exhibited by afunctional SGC

14. Functionality Indicators SGC as a Structure for Shared Governance Members are informed of and exercise their roles and responsibilities in the council Establishes position as a consultative body in developing policies Conducts regular meetings to discuss matters on SIP , AIP, etc. Organizes and attends meetings with different school committees and organizations to ensure alignment of work Coordinates with SH the concerns of different school committees and organizations to synchronize PAPs in school Partakes in stakeholder-initiated programs and activities Recommends policies and programs to the LSB to strengthen support of and relationship with the LGU. Involves the different sectors to ensure inclusive representation of stakeholders in the council 14 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

15. Functionality Indicators SGC as a Feedback Mechanism Participates in school General Assemblies and other stakeholder engagement activities Organizes discussions and forums that engage stakeholders Assists the school in communicating information to the school stakeholders Suggests ways of improving quality of SIP, AIP, and other DepEd PAPs. 15 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

16. STRUCTURE 16 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) Who Are Involved? The Role of the School and Its Community

17. Selection of SGC Members The 4 ex- officio members determine the total number of members ✔ Must be an odd number ✔ Includes the Designated Co- Chairperson 7 – 15 members 17 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) The 4 ex- officio members are composed of the Designated Co- Chairperson and representatives from the student government, PTA, and faculty club or its equivalent. The Designated Co-Chairperson is be a school representative chosen by the School Head, based on leadership competencies.

18. 4 Ex-officio Members Rest of the Council Members Complete SGC Membership Designated co-chairperson and representatives from the student government, PTA, and faculty club or its equivalent other school organizations / committees, reputable members of the community, and representatives of community organizations duly recognized by government authorities 7 – 15 members including the 3 SGC Officers (Designated Co-Chairperson, Elected Co- Chairperson, and Secretary) Selection of SGC Members Additional members may be allowed should the SGC find it necessary based on the context of the school. The additional membership shall be decided upon by the SGC collectively. 18 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

19. SGC Members have been identified Election of SGC Officers Elected Co-Chairperson and Secretary Setting Up the SGC 1. Selection of SGC Members 19 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

20. SGC Structure School Principal IMPORTANT Voting Members: 7 – 15 members including the 3 SGC Officers (Designated Co- Chairperson, Elected Co-Chairperson, and Secretary) Non- Voting Members: Additional members Designated Co-Chairperson Elected Co-Chairperson Elected Secretary Other Council Members Voting Council Members Non- Voting Council Members 20 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

21. Roles and Responsibilities of SGC Members 21 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

22. lead the SGC to ensure that all decisions, directions, and initiatives of the council are aligned with and responsive to the school’s needs, priorities, and context. lead the SGC members during meetings and acts as liaison between the members and the school head; signs all communications; represents the SGC in his/her official capacity as Co- Chairperson on occasions, events, and affairs where representation is needed . Co-Chairpersons (Designated and Elected) 22 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

23. Delineating the Co- Chairpersons a school representative designated by the school head based on leadership competencies call and preside meetings of the SGC, in the absence of the elected co-chairperson selected from the external stakeholders within the council through voting call and preside meetings of the SGC Designated Co-Chairperson Elected Co-Chairperson 23 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

24. does admin tasks and data and information management of the council. Secretary (Elected) 24 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

25. Participate in, promote, and support SGC activities Raise concerns and needs of learners and other stakeholders Facilitate the engagement and linkages of other stakeholders Council Members (Voting and Non-Voting) 25 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

26. Delineating the Council Members composed of the seven (7) to fifteen (15), including the four (4) ex- officio members, selected representatives of the school's internal and external organizations represent their organization in the council attend meetings of the SGC and cast a vote on matters that need consensus decision; composed of the ( a ) former SGC members who wish to extend their membership and have active membership status in the organizations they previously represented in the council, and the ( b ) additional council members who are collectively selected by the incumbent, voting SGC members may attend meetings of the SGC but cannot cast a vote on matters that need consensus decision may serve as resource persons/speakers during discussions that may involve their expertise Voting Council Members Non- Voting Council Member 26 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

27. OPERATIONS 27 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) How Does the SGC Work? Operationalization and Limitations of the SGC

28. Decision- Making Process For the approval of the School Principal/Head School Head decides on the proposal and/or recommendation of the SGC SGC members consult stakeholders and discuss concerns SGC members decide and recommend to the School Head 28 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

29. Operations – Budget Resource Mobilization and Fundraising SGC as a DepEd organization, the SGC shall be guided by DepEd policies DepEd Partnership Framework Manual DO 24 s. 2016 Guidelines on Accepting Donations and on Processing Applications for the Availment of Tax Incentives by Private Donor Partners Supporting K to 12 DO 82 s. 2011 Guidelines on Recording All Donated Properties 29 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

30. Operations – Budget Resource Mobilization and Fundraising as a collective and consultative body, the SGC is not authorized to raise funds for its operations Instead, it may tap associations or organizations under it to lead resource mobilization like the PTA and/or Alumni Associations 30 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

31. Operations – Budget Resource Mobilization and Fundraising The SGCs may avail grants from donors provided that the availment of grants and disbursement of funds are in accordance with the existing policies on partnership and donations (e.g. DO 24, s. 2016, DO 40, s. 2015, among others). 31 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

32. Tenure of All SGC Members All voting SGC members shall hold office for a maximum of three (3) School Years and will stay for a capacity until the selection of new members and election of new officers. SY To ensure continuity, it is important and has been repeatedly emphasized in the draft policy that the SIP, a 3- year roadmap of the school shall be the basis of SGC's programs, projects, and activities. With this, all voting SGC members, including the officers (Designated Co- Chairperson, Elected Co- Chairperson, and Secretary), shall hold office for a maximum of three (3) school years . After their terms as council members and officers, voting SGC members may continue to be a part of the council and participate in the council's activities as non- voting members to ensure continuity in the implementation of SIP. 32 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

33. Removal from Office Grounds for Removal Misrepresentation of the SGC Solicitation of financial resources Acts that go against the interest of the school and learners Gross negligence Commits and / or supports unlawful acts Acts on discrimination and gender violence Fostering disunity in the school Abuse of authority 33 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

34. Removal from Office Due Process Before a decision is made The removal from SGC of any member shall only be implemented after the accused member has been accorded with due process . 34 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC)

35. GOAL 35 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) What Does the SGC Want to Achieve? Objectives of the SGC

36. The SGC empowers school stakeholders through DECENTRALIZATION INVITE INVOLVE INFLUENCE the larger school community to actively partake in building by providing them the opportunity to 36 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) EFFECTIVE SCHOOLS

37. IMPLEMENTATION PLAN 37 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) How do we ensure a functional SGC in schools? Strategies in implementing a functional SGC

38. Interventions of CO, ROs, and SDOs How we can support our Schools 38 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) ESTABLISH • SUPPORT • STRATEGIZE • ANALYZE • ASSESS • Upon the schools’ establishment of their SGCs following the guidelines in the Policy (DO 26, s. 2022), their SGCs’ functionality shall be assessed using the SGC Functionality Assessment Tool. CO shall then analyze results of the assessment. These results shall be the bases for the formulation of strategies that the CO, ROs, and SDOs will employ to provide support to the schools in establishing functional SGCs. FUNCTIONAL SGCs

39. BHROD- SED 2022 2023 Policy and Tool Orientation Baseline Survey Identification of Priority Areas Capacity Building Workshop Continuous Provision of Technical Assistance Advocacy Materials STRATEGIES 40

40. BHROD- SED SGC Functionality Assessment Tool How do we ensure a functional SGC in schools? Strategies in implementing a functional SGC The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 41

41. Objectives 41 BHROD- SED The SGC Functionality Assessment Tool intends to: support the implementation of DO 26 s. 2022 by assessing SGC’s functionality using the indicators provided in the mentioned policy; and identify priority areas that may need support and assistance from different governance levels.

42. GENERAL PURPOSES OF SGC FUNCTIONALITY INDICATORS PRIMARY SUB- INDICATORS OTHER SUB- INDICATORS Structure for Shared Governance 8 Functionality Indicators 6 11 Feedback Mechanism 4 Functionality Indicators 1 1 12 7 12 42 BHROD- SED SGC Functionality Assessment Tool

43. Main Purposes Divided into two main purposes based on DO 26, s. 2022: Structure for Shared Governance Feedback Mechanism Functionality Indicators The functionality indicators are anchored in the main purposes of the SGC and are found in Section VII of DO 26, s. 2022. In this Tool, these indicators are grouped according to the functions per purpose. Functionality Sub- indicators The functionality sub- indicators are the identified specific activities that shall enable the achievement of their respective functionality indicator. SGC Functionality Assessment Tool Components 43 BHROD- SED

44. Primary Sub- indicators These are the required sub- indicators that the SGC shall achieve in order to qualify as functional. Other Sub- indicators These are the sub- indicators that the SGC may comply with if applicable. Minimum MOVs MOVs are the required evidences for each Functionality Indicator which shall be submitted in the Google Forms version of the Tool and must be prepared by the school in case the SDO or CO conducts field validation. The MOVs are indicated per Functionality Indicator and are pre- determined to help the schools and the validators Additional MOVs MOVs that the school may provide if applicable. 44 BHROD- SED SGC Functionality Assessment Tool Components

45. DETERMINING A FUNCTIONAL SGC THROUGH THE TOOL 45 BHROD- SED For an SGC to be considered functional, the Council must be able to comply with at least 10 out of the 12 (at least 80%) Functionality Indicators based on the minimum MOVs submitted. Thus, at a minimum, a functional SGC complies with the following requirements: The Functionality Indicators without sub- indicators are observed (Yes to the Functionality Indicators without sub- indicators) . The Primary Sub- Indicators , under Functionality Indicators with sub- indicators, are observed (Yes to the Primary Sub-Indicators) . The Minimum MOVs are submitted. The Other Sub- Indicators are also recommended to be attained to further strengthen the SGC’s functionality. Further, Additional MOVs may be submitted when available to showcase its advanced practices.

46. Roles and Responsibilities 46 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) How do we ensure a functional SGC in schools? Strategies in implementing a functional SGC

47. Central Office (CO) Regional Office (RO) Prepare and disseminate the Google Forms version of the SGC Functionality Assessment Tool Conduct Field Validation via school visit (as third- party validators) to selected schools based on sampling results to check the accuracy of the submitted Baseline data Consolidate validated Baseline data submitted by ROs for analysis Assist the CO in disseminating the SGC Functionality Assessment Tool to the SDOs Consolidate validated Baseline data from the SDOs Forward consolidated Baseline data to the CO for analysis Schools Division Office (SDO) Schools Assist the CO in disseminating the SGC Functionality Assessment Tool to schools Check accuracy of data submitted by the schools through the MOVs uploaded in the SGC Functionality Assessment Tool. Conduct school visit, if necessary. Rectify errors in the data submitted by the schools (if any) Download validated Baseline data from schools Forward consolidated Baseline data to their respective ROs Accomplish the Google Forms version of the SGC Functionality Assessment Tool Upload pertinent documents as MOVs in the SGC Functionality Assessment Tool 47 BHROD- SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) ROLES & RESPONSIBILITIES | DATA COLLECTION

48. The SDOs shall inform the schools to accomplish the SGC Functionality Assessment Tool using the Google Forms link provided. The SDOs shall create a composite team who shall validate and verify the data submitted by the SGCs. The team shall be composed of the following: BHROD- SED Governance Council (SGC) 49 ROLES & RESPONSIBILITIES | DATA COLLECTION Chair Assistant Schools Division Superintendent Members 3- 5 members including the SDO School- Based Management Coordinator

49. ROLES & RESPONSIBILITIES | DATA COLLECTION BHROD- SED The RO shall share the link of the Google Forms version of the SGC Functionality Assessment Tool with their respective SDOs. The RO shall create a composite team who shall validate the data and verify the results submitted by the SDOs using Report No. 3 – RO Summary of Validated Data. The team shall be composed of the following: 50 Chair Assistant Regional Director Members 3- 5 members including the Regional School-Based Management Coordinator

50. SGC FUNCTIONALITY ASSESSMENT TOOL BHROD- SED SGC Functionality Assessment Tool Capacity Building Workshop | December 1 - 7, 2022 | Info Pack