BE SAP Time Evaluation Work Shop Time Eval Workshop.ppt

BE SAP Time Evaluation Work Shop Time Eval Workshop.ppt

1. Systech Integrators
People Making Technology Work™
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ACS Team
Time Recording

2. Systech Integrators
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Time Evaluation

3. Systech Integrators
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Agenda
Provide basic understanding of Time Evaluation - without clock time, process in
SAP Time management. Provide an overview of the Time data processing, Time
wage type selection and Overtime Compensation, Balance formation in time
evaluation and outputting messages in time evaluation.
Contents:
 Time Evaluation settings
 Time Data Processing
 Time Wage type selection
 Overtime Compensation
 Time Accounts and Balance formation
 Time transfer
 Message output
Time Management Workshop – Time Evaluation

4. Systech Integrators
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Recording and Evaluating Time Data
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Create wage types
for Payroll
Run evaluations and
compile statistics
Time sheet
Self-service
Manage time
accounts
Print time
statements
Issue messages
forpostprocessing
Time
administrator
Time recording
terminals
SAP Time Evaluation
Recording... ...evaluating... ... and using time data

5. Systech Integrators
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In Which Format Should Times Be Recorded?
Time
Time evaluation with clock times
Time evaluation without clock times
Attendance hours
= 8.1166 hrs
08:0017:00
0800Attendance type
Attendance type 0800
8.00
Clock-in
Clock-out
07:55
17:02
Clock --in
Clock-out
07:55
17:02

6. Systech Integrators
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Which Times Should Be Recorded?
Recording only deviations
from the work schedule
Recording all times
Attendance hours 6.50
Doctor's appt 2.00
Doctor's appt 2.00

7. Systech Integrators
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Absences and Attendances: Clock Times or
Hours?
Recording as hours:
5.00 hours 
Recording a fullday record:
Only the date is enteredThe planned working times are
generated automatically, but
without clock times
Recording as clock times:
08:00 -14:00 =5.00 hours (1 hour break according to
(8 a.m. -2 p.m.) thedaily work schedule)
Feature HRSIF
HRSIF = 0
08:00 -14:00
HRSIF = 1
5 hours

8. Systech Integrators
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Planned Working Time Infotype (0007)
When is the employee scheduled
to work?
When is the employee scheduled
to work?Work schedule rule
Work schedule rule
Does the employee participate
in time evaluation, and how should
his or her times be evaluated?
Does the employee participate
in time evaluation, and how should
his or her times be evaluated?
Time Management status
How is the employee's working
week defined?
How is the employee's working
week defined?
Working week
Working week

9. Systech Integrators
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77
Time evaluationTime evaluation
without Payrollwithout Payroll
integrationintegration
Time data processing
in Payroll
What the Time Management Status Signifies
How and where is the employee's time data processed?
Time Evaluation
Integration with
Payroll
99
RecordingRecording
deviations todeviations to
the work schedulethe work schedule
22
11
Recording all timesRecording all times
88
Evaluation of externalEvaluation of external
servicesservices
77
Time evaluationTime evaluation
without Payrollwithout Payroll
integrationintegration
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Payroll
00
No time evaluationNo time evaluation
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10. Systech Integrators
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The Time Evaluation Driver RPTIME00
Daily background
processing
Individual test
run Information
Maintenance
and correction
Evaluation of
time data
Time evaluation driver RPTIME00
Past or future
time data
Current
time data
Recalculation
if back-dated
changes are made
Time wage types
Time balances
Leave entitlement
Messages
Up-to-date
results
Errors
Notes
Information

11. Systech Integrators
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Time Evaluation Settings
Are there different evaluation processes for different groups
of employees? Do certain rules apply to certain group of
employees?
Describe the necessary time data for each evaluation process
for each of the groups you have identified. ( Time Management
Status, format for time recording etc)
How does recorded time fit with planned working schedule
data?

12. Systech Integrators
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First Day to be Evaluated
First day to be evaluated
by time evaluation
First day to be evaluated
by time evaluation
Payroll Status
infotype (0003)
PDC recalculation
Earliest recalculation date
Unprocessed
time events
Forced
recalculation
Recalculation date
Payroll Status
infotype (0003)
Personal ERD
time evaluationV_T569R
ERD Time evaluation
ERD Pair formation

13. Systech Integrators
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Steps in Time Evaluation
Initialization: Set groupings
Day processing:
Provide data
Check data for errors
Classify times
Select time wage types
Compensate overtime wage types
Manage time accounts
Select employees
Determine evaluation period
Final processing:: Carry out checks
Export evaluation results
Update infotypes
Rule Processing/Schema:
Database
12
12

14. Systech Integrators
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How Functions and Operations Work
Function
Planned hrs = 0 ?
Day type?
EE absent?
EE at work?
...
Sequence
of elementary
processing
steps
Personnel
calculation rule
Tables/ViewsTables/Views
Time TypesTime Types
Time wage type selectionTime wage type selection
Import data
P2001
P2002
Functions
Select time wage types
Function GWT
Trigger
processing
Function
Carry out
processing
Operations
Evaluation Customizing

15. Systech Integrators
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Time Types
Time Types View (V_T555A)Time Types View (V_T555A)
PS groupingTime typeTime type long textFrom To
01
01
01
...
0002
0003
0005
...
Planned time
Skeleton time
Flextime balance
01/01/1901
01/01/1901
01/01/1901
12/31/9999
12/31/9999
12/31/9999
Pers. subareagrpg.01
Time type 0002Planned time
From To
1Balance formationSave as day balance
1Balance formation
>01/01/190112/31/9999
Cumulate in period balance
Rel. Date Time typeNumber
01 04/01/yyyy0002 7.50
01 04/01/yyyy0003 8.00
01 04/01/yyyy0005 0.50
01 04/02/yyyy... ...
Rel. Date Time typeNumber
01 04/01/yyyy0002 7.50
01 04/01/yyyy0003 8.00
01 04/01/yyyy0005 0.50
01 04/02/yyyy... ...
ZES SALDO
Time type Number
0002 155.00
0003 167.50
0005 12.50
... ...
Time type Number
0002 155.00
0003 167.50
0005 12.50
... ...
Balances

16. Systech Integrators
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Time Type as Calculation Tool in Time Evaluation
Time type
Group durations together
Paid
breaks
Transfer times
Flextime
balance
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Calculation using
durations
Compare times
Note time points
Form balances
Flextime
balance
Difference of
time types
Cluster B2
Attendances

17. Systech Integrators
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Time Types and Processing Types
Processing types
S-Planned work
M-Overtime
A-Absence
P-Attendance
X-Attendance on public holiday
Time wage types
Time wage type selection
Time types
0010-Attendances
0030-Recorded attendances
from infotype 2002
0040-Overtime
0050 -Productive hours
Balances/time accounts
Balance formation

18. Systech Integrators
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Time Data Processing Questions
How do you handle situations where time data overlaps,
e.g., doctors visit and overtime on the same day?
How do you handle situations affecting the day in general,
e.g., an employee is at work on day off, no time data on a
workday, vacation on a public holiday?
What kinds of break do you take into account during time
evaluation: fixed breaks, variable breaks or dynamic
breaks?
What processing types are required at BE? (For e.g. Planned
Time, Overtime, Attendance, Absence, Attendance on a
Public Holiday etc.)

19. Systech Integrators
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Time Wage Type Selection: Structure of a Rule (1)
Conditions for the time
Control
Valid processing types
Weekday
Working day, weekend
Public holiday
On which days?
In which time interval?
Within which limits?
Determination of value limits?
Meaning
Control by fixed values?
Exit rule?
For what type of TIP entries?
(planned pairs, overtime pairs)
Block
12
1
2
3
4
5
8
76
9
10
11
Conditions for the day

20. Systech Integrators
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Time Wage Type Selection: Structure of a Rule (2)
Conditions for the time
Time interval:
Value limits Number of hours
Lower limit:
Upper limit:
explicitsymb.
S
20:00 30:00
Processing types
to be counted:
Interval:
SM
Plndhrs
acc. to DWS
When?
From when?
Until when?
Determination
of value limits?
12
1
2
3
4
5
8
76
9
10
11
Time interval:

21. Systech Integrators
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Time Wage type selection Questions
What earning types will be needed to pay an employee? ( For
e.g. Regular hours, Overtime, Holiday Pay, Vacation pay etc.)
Does BE have any day related conditions, which require
generation of specific earning types? ( For e.g. Sunday
Premium, Holiday Premium etc.)
How do the payments above relate to each other? ( For e.g.
Work on a public Holiday on a Sunday, Which premium should
be paid?)
What are the time related conditions required by BE to
generate specific earnings types? ( For e.g. night premium
only between 10 PM and 6 AM, etc.)
Do you group the Time Earning Types by employee group?

22. Systech Integrators
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Determining Overtime
Overtime wage types
are generated in time
wage type selection
Overtime wage types
are generated in time
wage type selection
Overtime is assigned
processing type M
Overtime is assigned
processing type M
Determining overtime in time evaluationDetermining overtime in time evaluation
Overtime: Online data entry
Overtime based on
special attendance types
Attendances infotype (2002)
Overtime: Online data entry
Overtime based on
special attendance types
Attendances infotype (2002)
Times that count
as overtime
are determined
Times that count
as overtime
are determined
Overtime after x hours worked per day
Subschema TW15
Overtime after y hours worked per working week
Subschema TW30
Overtime after z consecutive days worked
Subschema TW10

23. Systech Integrators
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Overtime Compensation
Overtime
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Remuneration?
Time off, bonuses
remunerated?
Time off?
Attendances infotype (2002)
Depends on wage type
1Basic pay plus overtime rate
2Time off plus overtime rate
3Compensation (time off)
Overtimecomp.
type
Depends on wage type,
based on processing class 17
Controlled manually for daily
overtime determination
G
W
T M
ZM
L
O
vertim
e w
age types

24. Systech Integrators
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Will the system be expected to calculate overtime?
How do you define overtime? (e.g. daily, weekly, related
to consecutive working days etc.)
Will you have different OT models for different parts of
the organization or different groups of employees?
Are part-time employees eligible for OT? What are the
rules defining OT for part-time employees?
Will you have combinations of OT calculation rules?
(e.g. 1.5 times, 2.0 times, Comp time + OT payment etc.)
What are the different working weeks defined at BE and
how are they assigned to the employee?
Overtime Compensation Questions

25. Systech Integrators
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How do you calculate overtime hours? (For e.g. are paid
vacation, sick time off etc. counted in OT calculation for the
period.)
How are Public Holidays and paid absences such as PTO
considered in the OT calculations?
How do you compensate these OT hours? ( For e.g. payment,
compensatory time off, mixed forms of compensation)
What other scenarios of OT exist that are specific to BE?
Do you have other kinds of times that require definition and/or
special handling, e.g. guaranteed hours, on-call duty? How are
they handled?
Overtime Compensation Questions (contd.)

26. Systech Integrators
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John MillerAccount no. 123999 Date: mm/31/yyyy
Date Debit Credit
...
mm/04/yyyyDeposit 150.00
mm/11/yyyyWithdrawal 235.00
mm/23/yyyyDeposit 120.00
...
Previous balance: 300.00Current balance:335.00
Time Accounts and Balance formation
Time Account 0050: Productive Hours
John Miller Pers.no.: 00012356
mm/10/yyyyProductive hours 9.00
mm/11/yyyyProductive hours 7.50
Balance on mm/11/yyyy: 75.00
Time
evaluation
DebitCredit
Balance on mm/09/yyyy: 58.90

27. Systech Integrators
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Time Accounts (Contd.)
 You can use time evaluation to manage time accounts such as:
• Overtime
• Planned times
• Flextime balances
 Time accounts can be:
• Accumulated and deducted
• Used for employees' information
• Used to create statistics
 Managing a time account is similar to running a bank account.
• They are person-related
• They are time-related
• They are credited and debited
• They show a certain value (credit) at a certain point in time

28. Systech Integrators
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Time Balances Questions
What time balances (accumulated hours) will be used at
BE?
What are the rules used to build the time balances?

29. Systech Integrators
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Time Evaluation Messages
Is the time data under
evaluation complete and
plausible?
Have working time
regulations been complied
with?
Are time accounts nearing
critical value limits?
Correct time
data
Inform employees
Grant missing approvals
Did technical errors occur?
The day's evaluation
is correct
Collate statistics
Compliance with
working time
regulations is ensured
?
?
?
?
?
?
Correct errors
The day's evaluation
is correct

30. Systech Integrators
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Origin and Categories of Messages
Time evaluation
Errors determined
in pair formation
Errors, warnings,
and notes issued
by RPTIME00
Messages determined
by message types that
have been set in
Customizing and
assigned to particular
situations
Time evaluation terminates
Serious errors
Error message
Less serious errors, recalculation
Information message
Describing a particular situation, confirming the message
Note
Describing a particular situation
How do you want time evaluation to react if, for example, a
working time violation is issued?
Origin of messages Categories of messages

31. Systech Integrators
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Error and message processing Questions
Who is responsible for processing error information generated
during Time Evaluation? ( Time Keeper, Payroll Dept, etc.?)
How will your company assign employees to an administrator for
time error management?
With what frequency are errors processed?
What messages do you need? (For e.g. messages reporting errors
in processing, notes indicating the limits are reached.)
What conditions define the control you exercise? Who exercises
the control and what actions do they and when do they need to
take the action? (For e.g, if Comp time balances exceeds a limit,
the system generates a message and administrator needs to pay
the excess and decrease the Comp time balance.)

32. Systech Integrators
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Processing Time Transfer Specifications:
Function P2012
Time-off
account
Overtime
Overtime
Time-off
account
Function P2012
Time transfer type
Number of hours
Time transfer type
Number of hours
Time transfer specificationTime transfer specification

33. Systech Integrators
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Processing Time Transfer Specifications: Control
Valid: 06/01/yyyy-06/01/yyyy
Time transfer type:xxxx
No. of hours: 5.00 hours
Valid: 06/01/yyyy-06/01/yyyy
Time transfer type:xxxx
No. of hours: 5.00 hours
Views:
Transfer
absence quotas
Transfer
absence quotas
Transfer
wage types
Transfer
wage types
Transfer
time balances
Transfer
time balances
V_T555JV_T555J V_T555KV_T555K V_T555LV_T555L
V_T555P

34. Systech Integrators
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Time Transfer Specifications Questions
Describe the situations and the rules that require time data to be
transferred, for example, payment of flextime balances decreases
flextime balance and increases the person's income.
What costing information will need to be tracked (cost center, order,
project etc.)?

35. Systech Integrators
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