BWBRS 101 — Tracking Students 8-26-13

Basic overview of the Bonner Web-Based Reporting System (BWBRS) and how to set it up to track student service service and training hours.

1. BWBRS 101 &
Student Tracking
Bonner Program
Management Basics
Monday, August 26, 13

2. What We’ll Cover
•Overview of Student Tracking
•Setting Up BWBRS Accounts
•Profiling Partners, Positions, & Trainings
•Student CLAs, Hour Logs, Service
Accomplishments
•Tracking Reports
Monday, August 26, 13

3. Student Reporting Expectations
CLAs should be turned in within one week of starting their
site.  
Weekly/Monthly Hour Logs:  Students should be
expected to complete an average weekly and monthly total of
hours. If students fall behind this guideline, you should ask to
meet with them.
Policies for Late/Missing Hour Logs: Have
a written policy for handling students who submit late or missing
hours.  
Monday, August 26, 13

4. Training and Logging Hours
Train students to write effective CLAs (or
update their positions) and use BWBRS.  This should take place at the beginning
of the program/semester.  Some do it during Orientation, but it is helpful to do it
when the student can actually log on!
Use “Making CLA’s Great” and the sample one-pagers
Students should be asked to log hours on
a consistent basis — weekly!  
This will get students in a habit of logging hours and will start a productive
pattern.
Monday, August 26, 13

5. BWBRS
Overview
1. Admin Accounts
2. Student Accounts
3. Partner Accounts
4. Track Service Activities
5. Track Accomplishments
6. Track AmeriCorps
Monday, August 26, 13

6. BWBRS
Menus
Admin Menu
Student Menu
Monday, August 26, 13

7. BWBRS Available Actions
Changes options based on page
and functions needed
Monday, August 26, 13

8. Administrator
Accounts
Set log-in email
Set notification roles
Monday, August 26, 13

9. 1. Reset password
2. BWBRS notification
frequency
Settings for
All Accounts
Monday, August 26, 13

10. Setting Calendar Dates
School Year plus 1
Monday, August 26, 13

11. Student
List
You’ll maintain
your student
list here
Monday, August 26, 13

12. Adding Students
Monday, August 26, 13

13. The Student Profiles
have four main tabs::
1. GENERAL
2. CONTACT
3. DOCUMENTATION
4. ENROLLMENT
Student
Profiles
Monday, August 26, 13

14. Student List View Options
You can target a specific
program enrollment and
enrollment status
Monday, August 26, 13

15. Student Enrollment Tab
You edit enrollment information for the
Bonner Leader &and Federal Work Study
Monday, August 26, 13

16. Partner
& Position
List
You’ll maintain
a profile of
all your
service
partners here
Monday, August 26, 13

17. Each partner
has its own
description.
Partner
Profiles
Monday, August 26, 13

18. Each position has
its own
description.
Position
Profiles
Monday, August 26, 13

19. Site coordinators can be
assigned to positions with
login access to approve
hour logs....
eSignature
Access for
Site Coordinators
Monday, August 26, 13

20. Each semester students
create a CLA for their
primary service site.
Student
Community
Learning
Agreement
Monday, August 26, 13

21. Students record
all their service
and training
hours in BWBRS.
Student
Hour Logs
Monday, August 26, 13

22. BWBRS Reports: Tracking
Monday, August 26, 13

23. BWBRS Reports: Analysis
Monday, August 26, 13

24. BWBRS Reports: Management
Monday, August 26, 13

25. Students record what they got
done through their service.
Service
Accomplishments
Monday, August 26, 13

26. Easily determine
how status on this
&and other reports.
Bonner
AmeriCorps
Tracking
Monday, August 26, 13

27. Monday, August 26, 13

28. Monday, August 26, 13