Chapter 4 _ Organising.pdf principles of management

ppt on organising

1. Organising &
Organisation
Structure
By
Dr.Sagar G

2. Organizing : what
your mind thinks ?
•Event at Home /College/ Office/ Festival
•Shopping
•Return gifts
•Event decoration
•Lights
•Music
•Apparels
•Matching accessories

3. Organisational
Structure
CEO
Advisory Board
Board Members
Staff Directors
Managers and Supervisors
Employees
Cleaning staff

4. Meaning
•Organising is the establishment of effective
authority relationships among selected work,
persons and work places in order for the
group to work together efficiently. Or the
process of dividing work into sections and
departments.

5. Introduction
Organizationis the detailed arrangement of work and working condition in order
to perform the assigned activities in an effective manner.
It refers to the relationship between people, work and resources used to achieve
the common objectives.
According to Chester I. Barnard, “Organization is a system of co-operative
activities of two or more persons.”
According to Mooney and Railey, “Organization is the form of every human
association for the attainment of a common purpose.”

6. Organising Definition
•Organising isthe process of identifying and
grouping the work to.be performed, defining
and delegating responsibility and authority,
and establishing relationships for the purpose
of enabling people to. work most effectively
together in accomplishing objectives

7. Nature of Organizing
Common purpose
Division of labour
People
Communication
Co-ordination

8. Significance of Organizing
•Divides work to be done in specific department
•Assign task and responsibilities associated with individuals
•Establish relationship between individual, group and department
•Cluster jobs into units
•Allocate organizational resources
•To achieve, maintain, and improve overall organization performance and capabilities
•It helps in avoiding confusion and delays,
•Avoids duplication of work and overlapping of effort.

9. Importance of
Organizing
•Specialization
•Well defined jobs
•Clarifies authority
•Co-ordination
•Effective administration
•Growth and
diversification
•Sense of security
•Scope for new changes

10. Process of Organising
Reviewing plans
and objectives:
what happened
in the previous
years is
discussed
Determining
activities:
The current
event is planned
Classifying and
grouping
activities:
Who has to do
which work is
sorted like
cleaning ,
decorating etc.
Assigning work
and resources:
Lower level
employees are
given roles and
needed costume,
gadget etcis
given
Evaluating
results:
The even was a
grand success

11. Organizational design
•Itis a process of developing and changing the
organization’s structure by its managers. It is a
chart containing the reporting structure i.e. who
reports to whom.
•Organizational structureis thus a framework on
which an organization is patterned for
coordinating and carrying out organizational
tasks.

12. Components of Organizational design
•Work Specialization
•Departmentalization –Functional, Product, Geographical, Matrix & Customer
•Chain of Command
•Span of Control
•Centralization & Decentralization
•Formalization

14. Centralisation
and
Decentralisation
Principle
•When the power to take decision rests
with the top management itis called as
'Centralisation'. When the power to take
decision is given to the person performing
the job it is called as 'Decentralisation'. Fayol
is of the opinion that there should be a
proper balance between centralisationand
decentralisation

15. Advantages of Decentralization
It leads to a competitive
climate in the
organization.
It relieves the
management of
workload.
It makes jobs at the
lower levels of the
organization more
attractive and
interesting.
Result -the level of
motivation of the
employee increases.
Disadvantages of Decentralization
It increases the administrative cost due to duplication of
specialized services
It becomes difficult for top management to exercise
control over business

16. 5 min break
DO NOT WRITE ANYTHING
HERE. LEAVE THIS SPACE FOR
WEBCAM
•This a5 min break for you
•Have a glass of water
•Take a deep breath
•Note down any doubt you have till now
•Join back

17. Organizational Structure
•Organizational structure isa way or
method by which.organizational
activities are divided, organized and
coordinated. The organizations created
the structures to coordinate the.
activities of work factors and control the
member performance. Organizational
structure is shown in organizational
chart.

18. Organizational
structure
Hierarchical
org
structure. ...
Functional org
structure. ...
Horizontal
or flat org
structure. ...
Divisional
org
structure. ...
Matrix org
structure. ...
Team-based
org structure.
...
Network org
structure.

19. Line & Staff Structure,
and
Their Conflict Management
•Staff-line conflict can be defined asthe
disagreements and jealousy between
operating managers/units and staff/support
managers and units. Human resource
managers have long suffered from the staff
line conflict that tends to arise in many
organizations.

22. Network
structure

23. Delegation of
Authority
•According To Griffin, “ Delegationis the process by
which a manager assigns a portion of his/her total
workload to others.”
•Delegation of Authority means division of authority
and powers downwards to the subordinate.
•It is the process of getting things done through others.
•It can be defined as subdivision and sub-allocation of
powers to the subordinates in order to achieve
effective results.

24. Delegation of Authority

26. Elements of
Delegation
•Responsibility
•Authority
•Accountability

27. Importance
of
delegation
Saves time Increases the
morale,
confidence, and
productivity of
employees
Minimize workload
of managers
Helpful for
managers to
enhance their
managerial skills
Maintains
harmony
Motivation of
employees
Basis of superior-
subordinate
relationship

28. Business process
re-engineering
•Business process re-engineering is
a business management strategy,
originally pioneered in the early
1990s, focusing on the analysis
and design of workflows and
business processes within an
organization.

29. Committee Organization
•A committee organization isan association of people
set up to arrive at solutions to common problems.
The line people are given opportunities to discuss
their problems in the committee. The committee
organizational structure is not like line or functional
organization, but is similar to staff organization.

30. Advantages of
Committee Organization
•Benefit Of Specialization
•Better Solution
•Participative Management
•Several Alternatives
•Better Communication
•Team Spirit

31. Disadvantages
Of Committee
Organization
Delayed Decision
Lack Of Secrecy
Expensive Device
Lack Of Accountability
High Chance Of Conflict

32. Thank you

33. Any Questions