DCPD II SS II Session 8 II PPT 12 II Importance of Presentation Skills.pptx

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1. PowerPoint Do's and Don'ts

2. Why do you present? To “pass the information” Part of Presenting information in offices. to make meaning and catch attention to details.

3. Connect with the Audience is the primary objective

4. Boring bad presentation with meaningless Bullet points … What to Avoid?

5. Do’s: Organize your thoughts on paper Use the Outline View for preparing text part Spell check your content Use only appropriate graphs , charts and images that complement the concept in each slide Divide topics in one or more slides Keep a certain consistency in titles, backgrounds, colours and slide transitions Run the show for final adjustments , stand back from the screen at least a meter

6. Don'ts: Don’t work on the visual part before adding the text. Don’t use too many pictures and graphics Don’t use a lot of bullet points Don’t use flashy transitions Don't read your material directly from the screen

7. Translate to Project Process Initiation Planning Execution Monitoring & Controlling Closing Presentation Process Think Story Design Optimize Present

8. Start with story

9. Don’t use Too much info Putting all your points on one slide! The more your audience has to read the less they are listening to you. Use statement not sentence. Keep relevant points on the same slide. Use Keyword .

10. Execution is to Design

11. Font size should range between 18 to 48 (according to importance) Use fonts that are easy to read , such as Arial, Tahoma, Times New Roman, etc. (San Serif fonts ) Use uppercase letters for the first letter Leave space between the lines of text Use statements , not sentences Use keywords to help the audience focus on your message Don't include too many details and data (no more than 7 words to a line and 7 lines to a slide) Don't crowd the information, don't use flashy or curvy fonts (Serif fonts) Don't use all uppercase letters (they are difficult to read and will appear to your audience that you are yelling) Don't use abbreviations Don't use too may font type and colour in a slide Large font size increases legibility and forces the issue of limiting text per slide Fonts

12. Quick 10 Tips Choose two fonts Choose standard fonts Avoid script fonts and decorative text Create visual interest with serif and sans serif fonts Select color and create contrast Have contrasting text and background colors Less is more with caps and italics Limit the use of animated fonts Keep an eye on font tracking and kerning Make interesting shape effects

13. Use appropriate colors Use high contrast colour( light background with dark text or vice versa) Use colours t hat will stand out and will be easy on the eyes(dark backgrounds and light text is best) Use PowerPoint color scheme Limit the use of colour to 2 to 4 colours/shades Don't have multiple colour schemes Don't use dark colours on a dark background (red, blue, and black) should not be used together as text and background) Don’t use too bright color Don’t use yellow on blue and red on green Colors Use contrasting colours Light on dark vs dark on light Use complementary colours Use contrasting colours Light on dark vs dark on light Use complementary colours

14. Design and Align Elements

15. Use Proper grid Put the either the text or object in a symmetric flow Use proper white space Use proper alignment to place the object Don’t put scatter object Alignment

16. Use relevant images and graphics identify with it Use 1 to 2 images per slide Use shapes to illustrate complex topics Don’t use to many graphics and images (this can be distracting) Don’t use low quality images Don’t use meaningless graphs that are difficult to read Images, Shapes and Graphs Include graphs and chart that shows changes and growth Don't use too many shapes and charts

17. Avoid Overwrapping

18. Use sounds to help convey , complement, or enhance the message Keep transitions to a minimum Use the same transition or a variation of the transition Use appropriate animation if needed Don't use sounds when they aren't appropriate Avoid flashy transitions (too much movement will distract your audience) Avoid using random slide transitions Avoid meaningless animation Special Effect How r u? Input Output

19. Practice Your Presentation Use a data projector to view your presentation: Is it easy to read the text? Is the amount of information on each slide kept to a minimum ? Are there any distracting elements ? Don't read your material directly from the screen (use the slides as prompts, outlines, or conversation points, not cue cards) Don't leave all the lights on in the room (be sure people can actually see the screen)

20. Thank You!