DESIGN AND IMPLEMENTATION OF A STUDENT PROJECT ALLOCATION

A PROJECT SLIDE FOR STUDENT PROJECT ALLOCATION IN A UNIVERSITY AND VERIFICATION SYSTEM FOR MONITORING DUPLICATIONS

1. DESIGN AND IMPLEMENTATION OF A STUDENTS’ PROJECT ALLOCATION AND VERIFICATION SYSTEM FOR MONITORING DUPLICATIONS BY LEELEE LEDEE NWINEH U20/NAS/CSC/283     SUPERVISED BY DR. G.E OKEREKE

2. PRESENTATION OUTLINE BACKGROUND OF STUDY STATEMENT OF PROBLEM AIM AND OBJECTIVES REVIEW OF RELATED LITERATURE KNOWLEDGE GAP PROPOSED METHODOLOGY IMPLEMENTATION AND DESIGN SUMMARY,CONCLUSION AND RECOMENDATIONS

3. BACKGROUND OF THE STUDY The internet has made information easily accessible, leading to increased plagiarism and project duplication in educational institutions. Final-year projects are essential for university graduation and significantly impact students' final grades ( Lamido et al., 2023). Plagiarism, or copying work without permission, is a significant issue (Abraham et al., 2007). Traditionally, students select or are assigned project topics, which can lead to organizational challenges and duplication. Studies show that plagiarism is common in universities worldwide, including the UK, USA, and Taiwan (Gareth et al., 1996; Daniel et al., 2010; Lin & Wen, 2007). In Nigeria, managing student projects is often manual, resulting in inefficiencies and errors ( Manlove & Olaosebikan , 2022). This study aims to develop a system to allocate projects efficiently and ensure no two students work on the same project. Existing systems typically only store project titles to avoid duplication but lack allocation capabilities. This research proposes a comprehensive system to allocate projects and verify their uniqueness, improving efficiency and reducing the workload for both students and supervisors ( Adewole & Ike, 2013).

4. STATEMENT OF THE PROBLEM Amadi et al. (2021) identified several issues with project allocations, including supervisors' inability to track approved topics, improper documentation, and inefficiencies in record-keeping. Manual processes hinder access to supervisors and lead to topic duplication. This traditional approach alters research flow and diminishes the significance of project writing, which is vital for students' education. Hence, there's a need to reconsider manual allocation methods and prioritize project writing's educational value in higher institutions.

5. Aim and objectives This project aims to develop a system for the institution to help in project allocation and verification to help reduce the number of projects duplicated in the department. The objectives are: To design a feature that allows supervisors to give students project topic to write on. To design a database for proposed and ongoing projects that will store the objectives scope and tools. To implement a feature that will monitor the progress and outcome of ongoing projects. To design a feature that will allow students who have concluded their projects share their insights, knowledge and lesson learnt from project experience. To design a feature that allows both the supervisor and supervisee chat communicate with the app so as to share ideas and resources.

6. REVIEW OF RELATED LITERATURE 1. Ismaili , Yahiro , & Yokoo (2019) proposed a model (based on two-sided matching problem) called Student-Project-Resource matching allocation (SPR) for optimal allocation of Project topics to students. In this idea, students are matched to projects based on their preferences. In addition, the system incorporates resource allocation mechanism, which determines the resource allocation part, based on some expectations or past data and fixes the Capacities of projects. 2 . Emmanuel and Daniel (2019) developed a cloud-based system for project allocation and supervision intended for tertiary institutions in Nigeria. The system was designed with PHP, JavaScript and HTML programming languages using MySQL server architecture which could be hosted online. The application is a window based on the ability of the intended users to access the system online. In reality, it is an online platform through which students interact with their supervisors. However, the system does not verify and allocate projects automatically; rather, everything is done almost manually by the administrator. 3 . Yash Raj (2020) developed a web-based system which manages the activity of “Student Project Management and Allocation “. This was implemented to manage the database and maintain a lot of all student or groups of students that have registered as finalists in the database. The programming language used is Microsoft ASP.NET. However, this system is able to check duplications by disregarding repeated data but allows different students from different supervisors take the same project at a time.

7. Knowledge Gap Even though there are systems out there to manage student projects, many of them aren't good at preventing students from working on the same project or assigning projects automatically. This means there's a chance for mistakes and copying to happen. Our goal is to create a better system that can do these tasks more effectively, making it easier for students and teachers to manage projects without duplication.

8. PROPOSED METHODOLOGY: OBJECT ORIENTED ANALYSIS AND DESIGN Agile software development is a type of methodology that is based on flexibility, efficiency, collaboration between teams. It involves breaking down the project into phases. It has different frameworks like Scum, Lean, Crystal, Kanban and much more. Scum is the most popular agile framework. It involves breaking down a project into smaller parts also known as sprint.

9. This is the use case diagram of the proposed system

10. Class diagram of the proposed system

11. Activity diagram for sign in / sign up and Project Submission

12. INTERFACE DESIGN OF THE NEW SYSTEM Fig 1.0 Student and Staff login page

13. Fig 2.0 The Admin dashboard design of the proposed system

14. INTERFACE DESIGN OF THE PROPOSED SYSTEM Fig 3.0 Staff dashboard student project analysis designs of the proposed system

15. INTERFACE DESIGN OF THE PROPOSED SYSTEM Fig 4.0 Project dashboard of the new system

16. INTERFACE DESIGN OF THE PROPOSED SYSTEM Fig 5.0 Evaluation dashboard of the new system Fig 6.0 Departments dashboard of the new system

17. SUMMARY The objective of this project was to create a system for institutions to aid in project allocation and verification, thereby preventing duplicate projects within departments. During the documentation phase, we conducted a thorough analysis of existing systems, which informed the development of a superior algorithm and operational model for our own system. The system's activities were meticulously outlined with the help of use case diagrams and flowcharts, illustrating its various functions and processes. The resulting system allows students who have completed their projects to share their insights, knowledge, and lessons learned. Additionally, it facilitates effective communication between supervisors and supervisees through an integrated chat feature, enabling the exchange of ideas and resources. This enhances collaboration and ensures a more streamlined project management process within educational institutions. The combination of these features makes the system a valuable tool for improving project oversight and fostering a collaborative learning environment.

18. CONCLUSION In conclusion, this system acts as an online medium for both lecturers and students. The verification system for monitoring duplications missing in some of the systems of the studies reviewed were added in this study. This system will specifically help reduce the workload of supervisors and students. The supervisor/lecturer is able to select a number of students to supervise with the ability to communicate with students, review, view the progress of the students and indicate the end of the project when completed. Finally, we have come to the end of this research as this section stands to conclude the objectives that were defined earlier on. However, this is not the conclusion of this research instead it would continue to develop and add a lot of new features like an interactive feed for homepage, and other cool features.

19. RECOMMENDATIONS This system is recommended to all students and supervisors of different institutions, it stands to offer features that are unique to the specific needs of both the students and lecturer by prioritizing user experience with a visually appealing design and an interface that’s easy to navigate through. For better performance along the years, System maintenance and updates should also be carried out on both to software and system functionality to maximize continuous access to the system to further meet additional user requirements.