Google Docs

A basic tutorial on using Google Docs

1. USING GOOGLE DOCS
Google Tools

2. WHAT IS GOOGLE DOCS?
•Web 2.0 Tool
•Productivity Tools
oWord Processing
oSpreadsheet
oPresentation
oDrawing
oForms (surveys or quizzes)
•Share or Collaborate
•New: Online Storage of any file type
•Think of MS Office…but online, and FREE!

3. WHY USE GOOGLE DOCS
•Access your files from anywhere
•Share in the work load
•Show complete writing process – revision history
•Upload and Download files in various formats
•Platform is not important (no Mac vs PC)
•Create a collaborative environment
oAsynchronous
oSynchronous
•It’s FREE

4. STILL NOT SURE?
•Google Docs in Plain English I & II (Collaboration)

5. YOU MUST HAVE AN ACCOUNT -
D2Apps Counts!
•If you have a Google Account, you are good
•You are able to view documents without a Google
Account if you are invited, but you have to have an
account to edit
•Step 1: Visit docs.google.com and create an
account. Make sure you check your email and click
on the link to verify your account setup
•Step 2: Write down your username and password
•Username:
•Password:

6. GOOGLE DOCS ENVIRONMENT
Access other Google Tools Change Settings & Sign out
Docs you have created. Docs that are shared with youFilters to sort your Docs
Folders to help organize

7. WHAT CAN YOU DO?
Create a new doc
Upload an existing doc to store or edit
Sort by NAME or DATE
Share, Move, Delete, Rename selected docs
More Actions

8. CREATING A NEW DOCUMENT
•Word Proc
•Presentation
•Spreadsheet
•Form
•Folder
Use a Template
Keyboard Shortcuts for Google Docs:
http://docs.google.com/support/bin/answer.py?hl=en&answer=66280

9. NEW WORD PROCESSING &
SPREADSHEET

10. NEW PRESENTATION

11. NEW DRAWING

12. NEW FORM

13. SAVING YOUR WORK
Click Save if you want to
continue working
Click Save & Close if you
are finished working in
the document
Click Untitled to name
your document.
You can also choose your save
options from the File Menu

14. CREATING FOLDERS FOR
ORGANIZATION
•Folders can be created to help categorize docs
1. Click Create New…Folder
2. Name Your Folder and give it a description
3. Click Save

15. DOWNLOADING A DOCUMENT: WORD
PROCESSING
When you choose Download As…
from the File menu, you can choose
from a variety of file choices to
export your document.

16. DOWNLOADING A DOCUMENT:
SPREADSHEET
NOTE: Forms results are stored in a
spreadsheet document, so the
download options are the same.

17. DOWNLOADING A DOCUMENT:
PRESENTATION

18. DOWNLOADING A DOCUMENT:
DRAWING

19. UPLOADING A DOCUMENT
1. Click on Upload from your Docs Home
2. Click on “select files to upload”
3. Decide if you want to convert your documents to Docs
4. Choose your destination folder an click Start Upload

20. UPLOADING A DOCUMENT
3. Navigate to your file on your
computer and click Open
4. You can choose to
•Select more files
•Convert files if you will be
editing
•Choose a folder to store in
5. Click on Start upload

21. SHARING, COLLABORATING &
PUBLISHING
From the Docs Home:
•Click on the doc you want to share
•Choose an option from the Share menu
From Inside a Document:
•Click on the Share button
•Choose an option

22. INVITE PEOPLE
Add by email address
Choose access level
Write an invitation Note
See who already has access Allow invitees permissions

23. WHAT THE EMAIL LOOKS LIKE
Click on the link to go to the document online

24. GET THE LINK TO SHARE
Anyone you send the link to can access through the link provided
Use your email program to invite – Don’t forget to paste this link into your message.

25. SEE WHO HAS ACCESS
Change level of access for each user
Add a related event to your calendar

26. EMAIL AS AN ATTACHMENT
Send the document to someone that doesn’t have a
Google account…send the document in a variety of file
formats.

27. PUBLISH AS A WEB PAGE
Publish as a web page or to your blog
View As a Web Page:
Lets you preview your
document in a web page view

28. EMBEDDING A DOC INTO A BLOG POST
Fill in your blog information, and
You can automatically embed a
document into a post.
Click Ok!

29. EMBEDDING INTO A BLOG POST
Click Post to blog

30. EMBEDDING A PRESENTATION INTO A
BLOG
1. Open your presentation file
2. From the Share button, choose
Publish/embed

31. EMBEDDING A PRESENTATION INTO A
BLOG
3. Choose your options for the player
4. Copy the code in the box shown

32. EMBEDDING A PRESENTATION INTO A
BLOG
5. Create a new blog post & title it
6. Click on the Edit Html tab
7. Paste the code into the body of your
post
8. Click Publish Post, then view
your post.

33. PRINTING A DOCUMENT
•Your instructor does not have luck printing from
Firefox…She can print from Safari & Flock by
opening the file in a PDF viewer like Preview or
Reader.
•Do NOT use your browsers print option…this will
print all external information and waste paper.

34. WORKING WITH FORMS
Types of questions or input
Change the Theme of your survey
See the Results of your survey

35. WORKING WITH FORMS – THE
QUESTIONS

36. WORKING WITH FORMS – THE
QUESTIONS

37. WORKING WITH FORMS – THE
QUESTIONS

38. WORKING WITH FORMS – THE
QUESTIONS

39. WORKING WITH FORMS
1. Email survey to recipients
2. Embed into a website, wiki or blog.
1. View the results visually
2. View the results in a spreadsheet

40. MOVING (ADDING) DOCS TO FOLDERS
1. Select the Docs you want to move
2. Drag your docs to the desired folder
You will receive a message that your docs
have been added to the folder

41. WORKING OFFLINE
•Click the Offline link in the upper-right corner
•Allow Google to store information on your computer
•Let Google Sync the docs from online to your
computer

42. WORKING OFFLINE

43. RESOURCES YOU MIGHT FIND
HELPFUL
•Google Docs in Education – the Blog
•Google Education Community
•Google Teaching Theater
•Keyboard Shortcuts for Google Docs
•More tutorials:
ohttp://snipurl.com/1vrz9
ohttp://snipurl.com/1vrza
ohttp://snipurl.com/1vrzb
Snipurl??
A tool for “snipping” long URLs into
short addresses

44. GOOGLE DOCS IS LIKE ANY
TECHNOLOGY
•This tutorial is already outdated
•Google constantly updates and adds new features
•Using the Google Resources is your best way to
learn how to use all the tools