Group Discussion

Communication Skills for First Year B.Pharmacy Sem-I,
As per PCI Syllabus
Group Discussion

1. Group Discussion UNIT-IV TOPIC-XI Prepared By:-Ms. Mali Sunayana M. Asst.Professor Subject:- Communication Skills Sahyadri College of Pharmacy, Methwade , Sangola 1

2. What is a GD? Group Discussion is a modern method of assessing students personality Group Discussion is a process where exchange of ideas and opinions take place A topic is discussed by a group 2 Prof. Mali S. M.

3. How is it conducted? A typical GD comprises of a small group of candidates i.e. 5 to 10 students Students sit in a circular or C shape arrangement Each group is then given a topic for discussion Students are given a paper and pen & 2 minutes to think before they start discussing A GD should last not more than 15-20 minutes 3 Prof. Mali S. M.

4. Types of GD Factual Topics Abstract Topics Controversial Topics Case Study based 4 Prof. Mali S. M.

5. B e nefit s ? Stimulation of thinking in a new way Expansion of knowledge Understanding your strength and weakness Your true personality is revealed and qualities of leadership crystallize Language skills Academic knowledge Leadership skills People handling skills Team work/ Team spirit General knowledge 5 Prof. Mali S. M.

6. Pre-requisites of a GD Planning and preparation Knowledge Communication skills/ power of speech Presentation Body Language and personal appearance Being calm and cool Listening skills Co-operation Alertness & presence of mind Out of the box thinking 6 Prof. Mali S. M.

7. Pre-requisites of a GD Tone of talking Pitch of talking Articulation Fluency Modulation Good delivery Flow of thought It isn’t sufficient to have ideas. They have to be expressed effectively. 7 Prof. Mali S. M.

8. 8 Prof. Mali S. M.

9. Skills assessed in GD Communication Skills Interpersonal Skills Leadership Skills Motivational Skills Team Building Skills Tolerance Academic Skills Out of the box thinking Listening skills Presentation Skills Analytical / Logical skills 9 Prof. Mali S. M.

10. What is judged? How good you are at communication with others. How you behave and interact with group. How open minded are you. Your listening skill. How you put forward your views. Your leadership and decision making skills. Your analysis skill and subject knowledge. Problem solving and critical thinking skill. Your attitude and confidence. 10 Prof. Mali S. M.

11. Tips for effective participation Understand - Understand the topic before attempting to contribute. Speak - Try and get a chance to speak. If you can't get a chance to speak make your chance. Initiate - Take the initiative to begin the discussion, if possible. Structure - Structure arguments logically - justify your stand. Summarize - Summarize the discussion effectively Involve - Take active part throughout the GD. Articulate - Work continuously towards articulating your ideas into meaningful sentences to make the best impact. Be clear in your speech. Listen - Be an attentive listener. Quality, not quantity matters- it's not ‘how much' you say, but ‘what' you say that's important. 11 Prof. Mali S. M.

12. Good way Consistent participation Keenness in listening and observing Time sharing and orderly conduct Ability to handle turbulent situations Ability to cut excessively exuberant participants down to size Ability to dominate the proceedings without bullying others Avoiding personal comments Ask open-ended questions Validate with examples Express your argument with few facts, cases, % Accept criticism politely 12 Prof. Mali S. M.

13. Be a good listener Do not use high vocabulary Never use technical language while speaking Not knowing is not a problem , do not try to bluff Talk appropriate to the issue Make original points & support them by substantial reasoning Listen to the other participants actively &carefully Whatever you say must be with a logical flow Make only accurate statements D o ’s 13 Prof. Mali S. M.

14. Do’s Speak pleasantly and politely to the group Respect the contribution of every speaker Remember that a discussion is not an argument. Learn to disagree politely Think about your contribution before you speak Try to stick to the discussion topic. Don't introduce irrelevant information. Be aware of your body language when you are speaking Agree with and acknowledge what you find interesting 14 Prof. Mali S. M.

15. Do’s Modulate the volume, pitch and tone Be considerate to the feelings of the others. Try to get your turn. Be an active and dynamic participant by listening. Talk with confidence and self-assurance. 15 Prof. Mali S. M.

16. Dont ' s Do not criticize on religion Do not get personal with anyone Never ever try to bluff Do not be shy /nervous / keep yourself isolated from G.D Interrupt another participant before his argument is over Do not Change opinions Don’t make fun of any participant even if his arguments are funny Do not Get irritated 16 Prof. Mali S. M.

17. Don t’ s Don’t lose your temper. A discussion is not an argument. Don’t shout. Use a moderate tone and medium pitch. Don’t use too many gestures when you speak. Gestures like finger pointing and table thumping can appear aggressive. Don’t dominate the discussion. Confident speakers should allow quieter students a chance to contribute. Don’t interrupt. Wait for a speaker to finish what they are saying before you speak. 17 Prof. Mali S. M.

18. Don’t engage yourself in sub-group conversation. Don’t repeat Don’t worry about making some grammatical mistakes, for your interest the matter you put across are important Dont ' s 18 Prof. Mali S. M.

19. Keep eye contact while speaking: Do not look at the evaluators only. Keep eye contact with every team member while speaking. Initiate the GD: Initiating the GD is a big plus. But keep in mind – Initiate the group discussion only when you understood the GD topic clearly and have some topic knowledge. Speaking without proper subject knowledge is bad impression . Allow others to speak: Do not interrupt anyone in-between while speaking. Even if you don’t agree with his/her thoughts do not snatch their chance to speak. Instead make some notes and clear the points when it’s your turn. How to be a part of the GD 19 Prof. Mali S. M.

20. Speak clearly: Speak politely and clearly. Use simple and understandable words while speaking. Don’t be too aggressive if you are disagreeing with someone. Express your feelings calmly and politely. Make sure to bring the discussion on track: If by any means group is distracting from the topic or goal then simply take initiative to bring the discussion on the track. Make all group members aware that you all need to come to some conclusion at the end of the discussion. So stick to the topic. Positive attitude: Be confident. Do not try to dominate anyone. Keep positive body language. Show interest in discussion. How to be a part of the GD 20 Prof. Mali S. M.

21. 7) Speak sensibly: Do not speak just to increase your speaking time. Don’t worry even if you speak less. Your thoughts should be sensible and relevant instead of irrelevant speech. 8 ) Listen carefully to others: Speak less and listen more! Pay attention while others are speaking. This will make coherent discussion and you will get involved in the group positively. You will surely make people agree with you. 9) No need to go into much details: You have limited time so be precise and convey your thoughts in short and simple language. How to be a part of the GD 21 Prof. Mali S. M.

22. Initiation Techniques State the topic Quote Definition Question Shock Statement Facts, figures & statistics Initiate a GD only when you have understood the topic & have a valid point Don’t start a GD just for the heck of it Opening sentence should lead the GD Keep it brief 22 Prof. Mali S. M.

23. Play the role of a moderator This person controls the GD He is a team player He leads the GD Allows silent or struggling participants to get in Leads GD back on track Requests a participant not to interrupt/argue/make controvertial remarks 23 Prof. Mali S. M.

24. How to summarize? Avoid raising new points. Avoid stating only your viewpoint. Avoid dwelling only on one aspect of the GD. Keep it brief and concise. It must incorporate all the important points that came out during the GD. If the examiner asks you to summaries a GD, it means the GD has come to an end. Do not add anything once the GD has been summarized. 24 Prof. Mali S. M.

25. Summary/ Conclusion Begin with, “In a nutshell..” or “To summarize…” State group opinions not just your opinion Incorporate all the major points Keep it brief If a consensus than conclude with one If mixed opinions then take a poll by a raise of hands/yes-no & conclude End GD after summary 25 Prof. Mali S. M.

26. Use statements like “I agree with my friend that…” “I’d like to add a point to what my friend said...” “ I would further like to add something to….” “Sorry, but I beg to differ…” “In my opinion…” “According to (state source/facts/stats)…” “I think we are diverting away from the subject…” “Please allow our friend _who has been trying to say something a chance” “ I request to give his/her opinion on…” 26 Prof. Mali S. M.

27. REFERENCE A Text book of Communication Skills by the author Sambhaji K. Budhavale Technical Publications Page No.11.1-11.11 A Text Book of Communication Skills by the author Dr. Meenu Pandey Nirali Prakashan Page No. 9.1-9.12 https://pgims.hktechnical.com www.google.com 27 Prof. Mali S. M.

28. THANK YOU 28 Prof. Mali S. M.