HOW TO BE A GOOD SECRETARY.pptx

MATERI SEKRETARIS

1. HOW TO BE A GOOD SECRETARY Rita Ismaya​

2. TOPIC How to be a good secretary? Who is the secretary?  What works a secretary?  How is the way of being a secretary?

3. Secretary?? According to me, the definition of Secretary is A person who helps the company leader in completing the office work, where the secretary is the one who deal directly with the leaders, the secretary is an employee differently than another. In fact, one factor for the success of leadership because it has a secretary who can be relied upon. The Secretary is the brain of leadership. 3

4. The following are the duties of a secretary, what is the duty of the secretary?

5. secretary job Rita Ismaya 5 ARRANGING THE LEADER SCHEDULE CREATING LETTERS AND HANDLING THE TELEPHONE PREPARING THE MEETING AND WRITING THE NOTE DOING THE ARCHIVING PROCEDURES

6. Rita Ismaya 6 A secretary in charge of organizing schedules when leaders such as business meetings with clients or customers from other companies. A secretary should be able to write the letter properly. How to make a good letter: - Know to whom the letter will be given - The sentence in the letter not too long, but should be concise, clear, concise and easily understood - The language used should be communicative and in accordance with the rules of good language - It must use polite words

7. 7 Handling the telephone: The telephone is lifted up before it rings 3 times before. The telephone is lifted by using the left hand while the right hand write a telephone message recorded on paper. Spoken word with a tone of friendly courteous and friendly

8. Meeting, a secretary should be able to prepare for meeting needs, such as: Rita Ismaya 8 Create meeting invitation letter and proposal  Arrange meeting activity Preparing for meeting room  Preparing for accommodation and meals      The notes of meeting record, a secretary should be able to make short notes and easily understood. 

9. Rita Ismaya 9 Archiving Procedure, any document or letter should be filled; a secretary should be able to do filing with 5 methods: Alphabetical Filing System Chronological Filing System Numeric Filing System  Geographical Filing System  Subject Filing System

10. Let’s discuss one by one; 1. Loving the job done 2. Mastering a good job 3. Look attractive 4. Having extensive knowledge 5. Able to communicate well 6. Professional 7. Obedient to the leadership 8. Has attitude and good behavior 9. Have a heart to serve 10. Quick response to a change Earlier, we already know what it is and what its secretary, and now we will discuss is how to be  a good secretary. We go straight to the point, exactly how the good secretary? Here are 10 ways.

11. Presentation title 11 If a secretary loves the job then he will be successful, working not only to get the money but because it is really like and feel comfortable with her work. A secretary must be well aware with the job. Not only could but competent.  A secretary should have the appearance of an attractive, interesting does not mean beautiful. Do not we think, we are not beautiful then we could not become a secretary? But, to look     attractive here means looking neat, matching the dress, matching ornate manner, and in harmony with the facial. A secretary must have extensive knowledge, insight on technology, language and other skills. Able to communicate means, a secretary should be able to speak well. Whether communicating with colleagues, leadership, or other company relationships. Professional means not interfering with private matters with affairs office. Personal problems should not be brought to the office, this can create more jobs disrupted and co-workers feared being subjected to anger. Similarly, the opposite problem of office should not be brought into the house; this can create a family get confused. Obedient to the leader means as a secretary should be obedient to the command leader as  long as it does not harm our selves. For example, the leader in office but she told his            secretary to say that he was not in office. As secretary of the good we must say no. Attitude and good behavior is necessary, a secretary should be polite and she can carry her self well.

12. Heart serving, meaning that the work performed must be accompanied by a sense of service. Sincerity and loyalty to the leadership, helping leaders with all capabilities. Understanding the attitude of the leadership and are always working to get the job done on time. Quick response, a secretary should know what to do when things happen that are planned outside the plan. Well, how about you whether you have the desire to become a secretary. The ways that I mentioned before, you can try it. But the most important things of all, it is the desire and the courage. The desire is to become a secretary and the courage is to dream and to imagine that you have become a secretary.

13. I think that’s all my presentation, thank you for all your attention.