How to Use Email Effectivelyyyyyyyy.pptx

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1. How to Use Email Effectively ICT_YEAR1

2. Parts of an Email To: Recipient’s email address Cc (Carbon Copy) : People to be informed Bcc (Blind Carbon Copy): Hidden recipients Subject: Short summary of the email content Body: Main message Signature: Your name and contact info

3. Email Etiquette Use a clear subject line Start with a greeting (Dear, Hello, etc.) Be concise and polite Avoid slang or emojis in formal emails Check grammar and spelling Sign off politely (Kind regards, Sincerely) Avoid sending large attachments without notice Reply promptly; use Reply All carefully

4. Example of a Professional Email Subject: Request for Clarification on Assignment 2 Body: Dear Mr. Kato, I hope this message finds you well. I would like to seek clarification on Question 3 of Assignment 2, particularly regarding the data analysis method to be used. Thank you for your time and guidance. Kind regards, Mackenzie Tuhirirwe Student, EEE Year 1 Mbarara University of Science and Technology

5. Common Mistakes to Avoid Using informal language (“Hey Sir, pls check my work”) No subject line Poor grammar or unprofessional tone Text abbreviations like “u”, “thx”, “btw”

6. Practice Exercise Write and send a sample email to your classmate Presidents: Topic: Request to Reschedule a Test Follow proper structure, tone, and grammar [email protected] (EEE) [email protected] (CVE) [email protected] (BME) [email protected](PEEM) [email protected](MIE)

7. Personal Email Account Management