HOW TO WRITE JOB APPLICATION (Class XII)

Writing a letter is an art. There is always a scope to improvise your writing. Let us know the correct FORMAT and style/language of writing an Application for Job. The content is useful for learners and can be of great use for those who want to apply for job in real life.

1. Presented by:
ASHWINI KUMAR
JobApplicationrequires:
1)Format offormalletter
2)Biodata/CV/Resume
Job Applications are usually written in response to
advertisements published in a newspaper/
magazine / website.
After obtaining the desired qualifications, one
needs a suitable job to serve and utilize the
qualifications earned. It requires a hard work
and perfect decision making ability to avail
the opportunities available to do a job. The
opportunity starts with writing an application
with specific information and mentioning
personal abilities to the employer so as to
convince him to offer the opportunity.
So, writing a job application is an art of writing letter
that determines what is the first impression of your
overall personality before the employer.

2. Whatisan ‘APPLICATION FOR JOB’?
It is a letter to the employer who presents an opportunity for
you to apply for a job in his/her organization or office.
Thisopportunitycomestothejob seeker through
advertisements published in various media sources.
Youneedto write an application along with an attached
Bio-data/Resume/Curriculum Vitae (CV)
Youneedtopresent your highest suitable qualifications,
qualities, experiences etc. in the letter.

3. Types of Application for Job:
SOLICITEDAPPLICATIONS
Theseapplicationsarewritteninresponsetotheadvertisementappeared
inthenewspapersorthemagazines.Theseadvertisementsconveythe
needofdifferentkindofpersonnelwhopossesthenecessaryqualifications
andabilities/skillsforthejob.Anycandidatehavingtherequisite
qualificationscanapplyforthisjob.
UNSOLICITEDAPPLICATIONS
Anunsolicitedapplicationisforwhichnoadvertisementhasbeen
published.Acandidateknowsaboutthisvacancyorpostfromareliable
source.Thecandidatecanapproachdirectlyandrequesttoconsiderhim
asthebestsuitablecandidateforthepost.

4. Format of a Job-application
Writer’s
Address
Date:
Employer’s
Address
SUB:
Sir,
BODY OF THE LETTER (Para-1)
BODY OF THE LETTER (Para-2)
BODY OF THE LETTER (Para-3)
With regards,
Yours truly/sincerely,
Writer’s Name
Same as an
informal-letter

6. STRUCTURE OF JOB-APPLICATION
APPLICANT’SADDRESS(Writer’s Address)
On thetopLeft Hand Side. It is sender’s address. It is the first thing to be
written.
Oneshouldwritehis/herHouseNo, Street No & Name in the first line.
Inthesecondline,Area /Post Office should be written
In the third line, the name of the District & State should be written.
DATE:
Date should be written in the format of DD/MONTH_NAME/YYYY
Eg.22
nd
APRIL 2020
There should be gap on one line between the Applicant’s Address and
the date.
The word‘Date’ or ‘Dated’ should not be written
1

7. STRUCTURE OF JOB-APPLICATION
EMPLOYER’S ADDRESS
Employer’s addressshouldbewrittenbelowtheDate.
There should be one line gap between the date and the Employer’s
address.
ThefirstlineoftheEmployer’saddressmusthavetheDesignation/Post
oftheemployer.
The second line of the Employer’s addressshouldhavetheNameof
theOffice/Name of the Company/ Name of the Department etc.
Thethirdandfourth lines should have Building No./Street Number/ and
District / State.
2
Eg:(1) The Managing Dierctor
Hindustan Indian Limited
No. 35, Poonam Estate
New Delhi
Eg: (2) M/S DayalCorporation Ltd.
25 Nanak Nahar
New Delhi

8. STRUCTURE OF JOB-APPLICATION
SALUTATION
The salutation should be written little below the employer’s address.
Use ‘Dear Sir’ if the application is addressed to business concern and
not to a person.
Only the word ‘Sir’ can be used in case of formal job like. Govt. jobs.
BODYOFTHELETTER
This is a very important part of the application and it can be written
or expressed in following ways:
Whole application like a piece of writing with paragraphs giving
the details of qualifications experience etc.
Writing an introductory paragraph and then biodata / curriculum
vitae in main part of the application.
Biodata or curriculum vitae should be attached with a covering
letter
3

9. STRUCTURE OF JOB-APPLICATION
BODY OFTHELETTER (Cont….)
When you mention details of your biodata in the main application you should carefully express
following details:
Mention the date and the name of the newspaper containing the advertisement for the post
The paragraphs should be direct and precise with details of the job, your qualification, experience
and other extra-curricular activities.
Mention about specific qualifications required for the post. Unrelated information should be
avoided.
While writing about previous experience, you must refer:
About your previous employerthe post held
The specific duties performed
Period of service
Reason for leaving the job
The information about present employer, salary the nature of the job and reasons for leaving
the job.
Also write about your hobbies
If it is required, mention about your references
Don't forget to write about your attitude, skills, achievement of your potential job.
The concluding paragraph should end with an assurance that you will discharge your duties or
assignments diligently and satisfaction to your colleagues and seniors.
4

10. STRUCTURE OF JOB-APPLICATION
CLOSING OF THE APPLICATION
If the application is for a senior post, you must write Yours sincerely
Please make a habit of writing the words With regards before writing Yours
sincerely or Yours faithfully.
After writing Yours sincerely, putyoursignatureneatly.
Write yourFull Name below your signature
ENCLOSURES
You should mention the documents enclosed
1)Bio-Data
2)Attestedcopiesofrequisitedocuments.
3)Selfdeclarationcertificate
4)Etc.
BIO DATA/ CURRICULAM VITAE/RESUME
Bio-data should be given on a separate sheet.
5

11. LANGUAGE USED: (The BEGINNING line)
Thisiswithreferencetoyouradvertisementin“TheHindu”ofApril21
st
,
forthepostofareceptionistinyourconcern.Irequestyoutoconsider
myresumeforthesamejob
Withreferencetoyouradvertisementpublishedin‘TheTimesofIndia’
on21
st
April2020,forthepostofSalesManagerinyouresteemed
company,Iwouldliketosubmitmycandidatureforthesame.
Ihavecometoknowfrom‘TheHindustanTimes’publishedon21
st
April
2020thatyourequiretheservicesofacashierwhichyouintendtofill
upsoon.So,Itakethelibertyofsubmittingmyunsolicitedapplication
forthesamepost.
Inresponsetotheadvertisementpublishedin‘TheTribune’of21
st
April
2020,forthepostofareceptionistinyourhighlyreputedgroupof
hotels,Irequestyoutoconsidermyapplicationforthesame.
1

12. LANGUAGE USED: (The 2
nd
paragraph)
GiveyourdetailsthatyouhavewrittenintheCV.Mentionsome
extraachievements/qualities/skillsetc.also
Iam25yearsyoungandenergeticgirl/boyhavingasound
physique,amiablemanners,andgoodcommunicationskills.
Ihavegoodacademicrecord.Ipassedmyseniorsecondary
examinationwith95%marksandwasplaced2
nd
inthemeritlist
ofmyDistrict.Igraduatedasagoldmedalistfrom……….
college.
Iworkedas(post)with(Company)fortwoyears.Onsuccessful
completionofmyContractwiththecompany,Ihadtoleaveit.
Atpresent,Iamworkingwith(Company)anddrawingasalary
ofRs.45000/-permonth.
2

13. LANGUAGE USED: (The 2
nd
paragraph) Cont..
Iknowhowtousecomputerseffectively.Thismakesmedischarge
mydutiesquicklywithperfection.
InadditiontoEnglish&Hindi,IcanspeakandwriteFrenchandUrdu
also.
Iamhonest,sincere,diligentandhard-working.Iamregularand
punctualtomydutiesandperformthetaskassignedtomewithfull
perfection.
Ipossesstheabilitiesdesiredbyyouresteemedcompany.Ifeel
thatIamquitesuitableforthesaidpostinyour
company/organization.
Apartfrombeinggoodatstudies,Itookpartinextra-curricular
activitiesalso.Itookkeeninterestinfashionshowsandmodelling.I
havebeenadjudgedasMiss/Mr.Collegefortwoyears. 3

14. LANGUAGE USED: (The 2
nd
paragraph) Cont..
Inmypreviouscompany,Ihaveworkedhardtostreamlinethe
functioningofthecompany.Ihavemaintainedcordialrelationswiththe
staffandmembers.Iamverypopularwithmycolleagues.Becauseofmy
untiringefforts,thecompanyhasgainednameandfamebyleapsand
bounds.
Ipossessallthepositivequalities.Ihaveveryprofoundinterpersonalskills.
Iownveryprofoundcriticalthinkingandcreativityskills.Iamanassertive
communicatorandwinstheheartsofeveryoneinonemeetingonly.
Iamproficientintheuseofaudio-visualaidsforteachingtheveryyoung
childrenalsosothattheydevelopinstudies.Forexample,Iknowhowto
usecharts,TVs,MultimediaProjector,Visualizer.Inadditiontothis,Icreate
atmosphereintheclassthatinvitesactiveparticipationofmystudentsina
creativeway.Icaneffectivelyconductmanyonlineteaching-learning
activitiesinvolvingstudentstogetherinlearningandtestingthem.
4

15. LANGUAGE USED: (The CONCLUDING lines)
Kindlygivemeachancetoserveyourschool.IassureyouSir,
that,ifIamgivenachancetoserveyourschool,Iwillwork
wholeheartedlyandyourschoolwillemergewithgoodquality
andquantityofresultprovider.
Ifgivenanopportunitytoserveyourinstitution,Ishallleaveno
stonesunturnedtoprovemyworth.Iwillputmylevelbestefforts
tobringupthenameandfameofyourinstitutiontonewheights.
Irequestyoutokindlyconsidermycandidaturefavourably
keepinginviewmyacademic accomplishments and
experience.
Ihopethatyouwillgivemeachancetoserveyour
college/institutionasaTeacher/Lecturer.Ifgivenachanceto
serveyourinstitution,Iwillleavenostonesunturnedinthe
dischargeofmyduties.
1

16. LANGUAGE USED: (The CONCLUDING lines)
IassureyouthatifIamgivenachancetoserveyour
organisaton,Iwilldevotemywholeworkingtime(inadditionto
extratime)andenergywithfulldedicationandsinceritytoadd
newfeathersinthecapofyourreputedorganization.
Ihopeyouwillgivemeachancetobeassociatedwithyour
greatorganization.IfurtherassureyouthatIwillprovemyselfas
anassettoyourorganization.
IamenclosingherewithmyCValongwithtwoattestedcopiesof
mytestimonials.Twocolouredphotographsofminearealso
enclosedforyourreferenceandkindconsideration.
IassureyouthatIwilldischargemyresponsibilityentrustedto
metoyourentiresatisfaction.
2

17. Advertisement:WantedPrincipalforSuperSenior
SecondarySchool,VDRoad,Kanpurwithexcellent
academicrecord,MA.M.Edandatleast12yearsof
teachingexperienceor3yearsofexperienceasa
PrincipalinarecognizedSeniorSecondarySchool.
ApplytotheManager,within10dayswithyour
resume.
Example

18. No24,NewMarket
CivilLinesArea
Kanpur
22
nd
April 2020
The Manager
SuperSenior Secondary School
VDRoad,Kanpur
SUB: APPLICATION FOR THE POST OF PRINCIPAL IN YOUR
REPUTED SCHOOL
Sir,
ThisisinresponsetoyourrecentadvertisementintheHindustan
Times,Kanpur,on21
st
April2020forthepostofPrincipalinyour
school.Inthisconnection,Itakethisopportunitytosubmitmy
candidatureforthesame.
Ihaveathroughoutexcellentacademiccareer.Ididmyhigher
secondaryin1995fromChristSchool,Calcuttaandstoodfirstinthe
wholeofWestBengal.
IpursuedmycollegestudieswiththescholarshipmoneyonlyasI
havealwaysbeenthebestinacademics.Inadditiontoacademic
excellence,IhavebeengoldmedallistinSportsandgamesalsoat
Nationallevel.
Ihaveanexperienceof15yearsasaPGT(English)atvarious
schoolsofKendriyaVidyalayas.Ihavealwaysproduced100%pass
percentageresultwithgoodquality.Inadditiontothis,Ihavebeen
workingasPrincipalatmypresentinstitutionfor5years.BeforethatI
haveworkedasaVice-PrincipalalsoinKVSfor3years.
Ihavebeenarecipientofmanyprestigiousawardsinthefieldof
innovationsandteaching.TheyincludeRegionalandNational
incentiveawardsalso.Myworksandinnovationshavealways
attractedtheattentionofdistrictmediaandpopularisedthe
institution.
Ihavealwaysworkedhardtostreamlinethefunctioningofthe
school.Ihavemaintainedcordialrelationswiththestaffmembers.I
believeinteamworkandmysubordinateslikemeverymuchfor
this.Iamverypopularwiththestudents.Becauseofmyuntiring
efforts,thisschoolhasbecomeoneoftheprestigiousschoolsof
Kanpur.
Iam48years,andwithahealthybodyandhighspiritsandstamina
Iamenthusiastictoundertakeanyadministrativeassignment.
Irequestyoukindlytoconsidermyapplicationfavourablykeeping
inviewmyacademicaccomplishmentsandexperience.MyBio-
data,alongwithallthedocuments,isattachedherewithforyour
kindconsideration.
Withregards,
Yoursfaithfully,
(A.Kumar)
SAMPLE APPLICATION FOR JOB

19. Attach your Bio-data as per the
format given in the beginning of this
presentation.

20. MARKINGSCHEME (06 Marks question)
APPLICATION FOR JOB (06 Marks)
SUGGESTED VALUE POINTS
reference to the advertisement
(optional)
post applied for
suitability for the post
request for response
(any other relevant detail)
[Note: Resume / Biodata should be
written separately] (It can be part of the
letter also)
Resume should include:
Name, DOB, Address, Contact
details, Educational & Professional
Qualification, Experience,
References, Signature
No marks are to be awarded if ONLY the
format is given.
Credit is given for the candidate's creativity
in presentation of ideas. Mixing of the OLD &
NEW formats is not permitted.
FORMATincludes the following(1 Mark)
1. sender's address
2. date
3. receiver's address
4. subject / heading
5. salutation
6. Closing
Content (3 Marks)
EXPRESSION (2 Marks)
Grammatical accuracy, appropriate words
and spelling 1 Mark
Coherence and relevance of ideas and style
1 Mark

21. More Links prepared in April 2020
Section B
(4 Marks
Questions)
https://www.slideshare.net/ashwinipun/writing-section-
english-cbse-class-xi-xii
Notice
Writing
https://www.slideshare.net/ashwinipun/notice-writing-
for-classes-viii-to-xii
Poster
Drafting
https://www.slideshare.net/ashwinipun/notice-writing-
for-classes-viii-to-xii
Poem-1
My mother
at Sixty-Six
Class XII (Poem No # 01) from FLAMINGO text book
https://www.youtube.com/watch?v=BdUjIoTuJwo