HRD-Vacation Leave Process Flow (002) [Autosaved].pptx

VACATION LEAVE PROCESS

1. Scheduled VL START Accomplish the manning schedule Submit the accomplished manning schedule to the Department Head Submit the accomplished manning schedule to the Compensation and Benefits Officer, one (1) week before Receive and review the accuracy of the accomplished manning schedule

2. Submit the reviewed manning schedule to the HR Head Submit the assessed manning schedule to the Plant Manager Wait, receive and forward the approved manning schedule to th e Compensation and Benefits Officer Reproduce a copy of each approved manning schedule and file the original copy for reference End

3. Scheduled VL START Get an OTA form the Compensation and Benefits Officer at the HR Office Fill out the OT Logbook Accomplish the OTA Accomplish the undertime logbook

4. Scheduled VL START Submit the fully accomplished OTA Form to the Department Head Approved? START END YES NO Submit the OTA Form with its attachment to the CompenBen Officer before 3:00 pm at the HR Office

5. A Present the set root cause, corrective, and preventive action for the Plant Manager’s review and approval Approved? Yes C Refer to re-scheduled leave Procedure No

6. C Accomplish Calendar Leave Ask fo r approval of subordinate’s leave request to Department Head Approved? No Refer to re-scheduled leave Procedure Yes

7. D Submit LOA Form with Calendar Leave to Compensation and Benefits Officer Identify employee’s compliance on 3 day Policy, calendar leave, and Reliever Verify accuracy of the intended scheduled leave date E

8. E Ask for HR Head’s approval of employee’s leave request END

9. Notify the Quality Assurance Head that an out-of-specification result is encountered START A Notify the Production Supervisor and Production Manager Check if there is an assignable cause for the non-conformity Notify the Human Resources Department and/or the immediate Supervisor or Department Head START A Report to the Compensation and Benefits Officer and ask for an Application for Leave of Absence Fill out the Application for Leave of Absence A Submit a copy of satisfactory proof of evidence to the Compensation and Benefits Officer Submit the Application for Leave of Absence and Permit to Work Form with proof for initial approval Receive and verify the submitted proof of emergency and accomplish Permit to Work Form B D C Submit the accomplished Application for Leave of Absence and Permit to Work Form with proof of emergency for th e Plant Manager’s approval Wait for the Hiring and Recruitment Officer’s confirmation of return-to-work permission. Receive the signed Application for Leave and Work Permit Form with evidence END

10. A Assignable cause identified? Yes Record the out-of-specification result and remark the assignable cause B No C Conduct a retest

11. C Yes Passed ? No D Instruct the concerned Productio n Operator for the necessary adjustments Disregard the out-of-specification result and record the new one END

12. D Monitor the next scheduled testing for the same parameter Passed ? Yes END E No B

13. E Give the Productio n Supervisor and Manager a final warning about the unresolved non-conformity Monitor the next scheduled testing for the same parameter Passed ? Yes END F No

14. F Issue a CAPA Report to the Production Operator, Supervisor, and Manager Check the effectiveness of the corrective and preventive action File the CAPA report accordingly END

15. Notify the Quality Assurance Head that an out-of-specification result is encountered START A Notify the Production Supervisor and Production Manager Check if there is an assignable cause for the non-conformity

16. A Assignable cause identified? Yes Record the out-of-specification result and remark the assignable cause B No C Conduct a retest or reinspection

17. C Yes Passed ? No D Fill out and post a hold tag on the identified out-of-specification finished goods Disregard the out-of-specification result and record the new one END B

18. D Coordinate with the Heavy Equipment Operator/ Materials Checker to place the hold product at the Hold Area. Update the status of the products at the Sales and Inventory System Issue a CAPA Report to the Production Operator, Supervisor, and Manager E

19. E Monitor the next schedule testing for the same parameter Passed ? Yes No END F

20. F Give the Production Supervisor and Manager a final warning about the unresolved non-conformity Monitor the next scheduled testing for the same parameter Passed ? Yes No END G

21. G Impose a quality shutdown Creat e a Disposition Slip for the hold products and attach the accomplished CAPA Report Submit the Disposition Slip to the Plant Manager for review and approval of the disposition H

22. H Update the status of the hold products at the Sales and Inventory System upon receipt of the approved Disposition Slip Coordinate with the Logistics Head or the Materials Management Head depending on the approved disposition Update the Production Supervisor and Manager about the disposition status of the hold products I

23. I File and close the CAPA Report accordingly. END