HRM 1 Human Resource Management Week 11-12 Lesson.pdf

jadepcuadra 2 views 39 slides Nov 01, 2025
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About This Presentation

HRM 1 Human Resource Management Week 11-12 Lesson.pdf


Slide Content

EMPLOYEE
SELECTION
HRM 1

Employee selection is the systematic process of
evaluating and choosing the most qualified
candidate from a pool of applicants to fill a
particular job position in an organization. It involves
gathering and analyzing information about each
applicant’s education, experience, skills, and
personality to determine how well they match the
job’s requirements. The process begins after
recruitment — when interested candidates submit
their applications — and continues through interviews,
tests, and evaluations until the most suitable person is
hired.Introduction

The main goal of employee selection is to ensure
that the right person is placed in the right job.
This means finding someone who not only has the
technical skills needed but also the right attitude,
values, and potential for growth within the
organization. A careful and well-planned selection
process helps employers build a capable,
motivated, and productive workforce. On the
other hand, poor selection decisions can lead to low
performance, high turnover, and wasted
resources. Therefore, employee selection plays a
vital role in the overall success and stability of an
organization.

Right Person, Right Job:
Proper selection ensures that an employee’s skills, qualifications, and
interests match the job requirements, leading to better job
satisfaction and performance.
Improves Productivity:
When employees are well-suited for their roles, they work more
efficiently and contribute significantly to achieving organizational
goals.
Reduces Turnover:
Employees who fit their jobs and the company culture are more likely
to stay longer, reducing the costs and time associated with frequent
hiring and retraining.Importance of Employee Selection

Builds a Strong Workforce:
A careful and fair selection process results in a competent, motivated,
and reliable team that strengthens the organization’s stability and
reputation.
Saves Time and Money:
Selecting the right candidates from the start prevents losses caused
by poor performance, errors, and the need to replace unqualified
employees.
Enhances Organizational Success:
Effective employee selection supports long-term growth by ensuring
that every individual hired contributes positively to the company’s
mission and objectives.Importance of Employee Selection

STEPS IN THE SELECTION PROCESS
The selection process is a series of stages that organizations
follow to identify and hire the most qualified candidate for a job.
Each step plays an important role in ensuring that the chosen
employee meets the company’s standards and expectations. Below
are the main steps with their descriptions and examples:

Preliminary Interview1
This is the initial interview conducted to
quickly screen out unqualified applicants. It
helps determine if candidates meet the
basic requirements before proceeding to
more detailed assessments.
Example: Checking if the applicant meets
the minimum educational qualification, work
experience, or age requirement for the
position.

Application Form Review2
Human Resource personnel review
application forms, résumés, and cover
letters to verify if the applicant’s
qualifications, skills, and experiences match
the job description.
Example: HR reviews the candidate’s
educational background and previous job
experience to ensure they fit the role’s
needs.

Employment Tests3
These are standardized tests used to
measure an applicant’s specific abilities,
personality, or potential job performance.
Tests can include written exams, practical
demonstrations, or psychological
assessments.
Example: Administering a typing test for a
clerical job or a problem-solving test for a
management position.

Interview4
A formal meeting where the interviewer asks
questions to assess the candidate’s
communication skills, confidence, attitude,
and suitability for the position. It may be
conducted one-on-one, by a panel, or online.
Example: A hiring panel asking situational
and behavioral questions to determine how
the applicant handles pressure and
teamwork.

Background Check5
The employer verifies the applicant’s
personal and professional information to
ensure honesty and reliability. This may
include checking references,
employment history, or criminal records.
Example: Contacting previous employers to
confirm the applicant’s job performance
and behavior.

Final Selection and Job Offer6
After evaluating all candidates, the
employer selects the most suitable
applicant and extends a formal job
offer. This includes details such as
salary, benefits, and start date.
Example: Sending a job offer letter and
employment contract to the chosen
candidate.

APPLICATION DOCUMENTS
Application documents are essential tools that job seekers use to
introduce themselves professionally to potential employers. They serve
as the first step in the hiring process, allowing applicants to showcase
their qualifications, skills, and experiences even before an interview. Two
of the most important documents used in applying for a job are the
résumé and the cover letter. These documents reflect not only an
applicant’s background but also their level of professionalism,
communication skills, and attention to detail.

RÉSUMÉ
A résumé is a brief, organized summary of an
individual’s personal background,
educational attainment, work experience,
and skills. It is the employer’s first basis for
evaluating whether an applicant meets the job
requirements. Since employers often receive
many applications, a well-prepared résumé
helps the candidate stand out and make a
strong first impression. It should be clear,
concise, and tailored to the specific job being
applied for.

Personal Information – Includes the applicant’s full name, address, phone number,
and email address.
Career Objective or Summary – A short statement describing your career goals and
what you hope to achieve in the position. Example: “To obtain a position as an
Administrative Assistant where I can utilize my organizational and communication
skills.”
Educational Background – Lists the schools attended, degrees earned, and years
completed.
Work Experience – Includes previous jobs, internships, or volunteer work related to the
position applied for.
Skills and Achievements – Highlights technical, communication, or leadership skills, as
well as awards or certifications.
Character References – Names and contact information of individuals who can
confirm your work ethic, integrity, and professionalism.
Parts of a Résumé

Keep it one to two pages long for easy readability.
Use clear headings and bullet points to organize information
neatly.
Start each point with action verbs such as managed, designed,
developed, or supervised.
Avoid spelling and grammar mistakes to maintain professionalism.
Customize your résumé for each job you apply for — highlight relevant
skills and experiences.
Use a clean, professional layout with consistent font and spacing.
Tips for Writing an Effective Résumé:

COVER LETTER
A cover letter is a one-page formal document
that accompanies your résumé. It serves as a
personal introduction to the employer,
explaining why you are applying, why you
are a strong candidate, and why you are
interested in the position or company. It
gives you the opportunity to express your
personality, professionalism, and enthusiasm —
qualities that cannot be fully shown in a
résumé.

Header - Contains your full name, address, contact number, email, and
the date.
Salutation - Address the letter to the hiring manager or employer using a
proper title (e.g., Dear Mr. Cruz,).
Introduction - State the position you are applying for and how you
learned about the job opening.
Body - Highlight your key skills, relevant experiences, and qualifications
that make you a strong fit for the job.
Closing Paragraph - Thank the employer for considering your
application and express your willingness to attend an interview.
Signature - End the letter with your full name and contact information.
Parts of a Cover Letter

Keep the tone formal, respectful, and concise — usually
one page only.
Express enthusiasm and genuine interest in the position
or company.
Avoid repeating your résumé; instead, emphasize why
you are the best fit for the role.
Always proofread to ensure the letter is error-free and
professionally written.
Tips for Writing a Cover Letter:

EFFECTIVE INTERVIEW TECHNIQUES
The interview is one of the most crucial parts of the
employee selection process. It serves as a face-to-face (or
virtual) meeting between the applicant and the employer,
where both parties evaluate each other. A successful interview
requires confidence, preparation, and professionalism

STRUCTURED INTERVIEW
The interviewer follows a fixed set of
prepared questions asked to all
applicants in the same order. This
ensures fairness and consistency.
Example: Commonly used in
government job interviews or
corporate hiring processes where
objectivity is important.

UNSTRUCTURED INTERVIEW This type of interview is more flexible
and conversational. The interviewer
asks open-ended questions, allowing
for deeper discussion and more
natural interaction.
Example: Often used in creative
industries or research positions where
personal expression and ideas matter.

PANEL INTERVIEW
A group of interviewers evaluates
a single candidate at the same time.
This helps gather multiple opinions
before making a hiring decision.
Example: A panel interview may be
conducted by a hiring committee for
a teaching or managerial position.

BEHAVIORAL INTERVIEW
Focuses on how the applicant
handled specific situations in the
past. The interviewer believes that
past behavior is a good indicator
of future performance.
Example: “Tell me about a time you
solved a problem under pressure.”

DO’S AND DON’TS DURING AN INTERVIEW
A job interview is your opportunity to make a strong first
impression. The way you present yourself — through your
appearance, communication, and attitude — can determine
whether or not you get hired. Here are important Do’s and Don’ts
to guide you toward a successful interview experience.

DO’S DURING AN INTERVIEW
Dress professionally. Wear neat, clean, and appropriate attire.
Arrive early. Be 10–15 minutes ahead to show punctuality.
Greet confidently. Smile, give a polite handshake, and maintain good posture.
Maintain eye contact. It shows confidence and sincerity.
Listen and respond clearly. Wait for questions to finish before answering.
Bring extra documents. Have copies of your résumé and credentials ready.
Be honest. Present your true skills and experiences.
Show enthusiasm. Express genuine interest in the role and company.
Research the company. Know its background, mission, and services.
Use positive body language. Sit straight, smile, and avoid fidgeting.
Speak politely. Use courteous phrases like “Thank you” and “Good morning.”
Ask smart questions. “What qualities make someone successful in this role?”
Thank the interviewer. Show appreciation before leaving.
Follow up. Send a brief thank-you message within 24 hours.

DONT’S DURING AN INTERVIEW
Don’t be late or unprepared. Know the company and arrive on time.
Don’t interrupt. Let the interviewer finish before speaking.
Don’t lie or exaggerate. Be truthful about your experience.
Avoid slang or filler words. Speak clearly and professionally.
Mind your body language. Sit straight and stay attentive.
Don’t act arrogant. Be confident but respectful.
Avoid negativity. Never speak badly about past employers or teachers.
Silence your phone. Avoid distractions.
Don’t chew gum or eat. Stay professional during the interview.
Avoid one-word answers. Explain briefly to show communication skills.
Don’t rush or mumble. Speak clearly and at a steady pace.
Show interest. Don’t appear bored or tired.
Always thank the interviewer. End politely and express appreciation.

1. Tell me about yourself.
Purpose: To get a quick summary of who you are professionally.
Tip: Focus on education, skills, and experience — not personal details.
Example: “I’m a recent BSBA graduate with a strong background in office management
and customer service. I enjoy organizing work processes and helping teams run
efficiently.”
2. Why do you want to work here?
Purpose: To see if you’ve researched the company and if your goals align with theirs.
Example: “I admire your company’s commitment to innovation and teamwork. I believe
my creativity and reliability can contribute to achieving your goals.”
3. What are your strengths?
Purpose: To assess your key abilities.
Example: “I’m detail-oriented, hardworking, and very organized, which helps me
complete tasks efficiently and accurately.”
Common Interview Questions

4. What are your weaknesses?
Purpose: To see your self-awareness and honesty.
Tip: Mention a weakness you’re improving on.
Example: “I used to feel nervous speaking in front of groups, but I’ve been practicing
through seminars and class presentations.”
5. Describe a time you handled a challenge successfully.
Purpose: To measure your problem-solving skills.
Example (STAR Technique): “During a group project (Situation), we faced a tight
deadline (Task). I created a schedule and assigned tasks fairly (Action), and we
submitted ahead of time with excellent results (Result).”
6. Where do you see yourself in five years?
Purpose: To check your long-term goals and commitment.
Example: “In five years, I hope to be more experienced in my field and possibly
supervising a small team.”
Common Interview Questions

7. Why should we hire you?
Purpose: To give you a chance to sell yourself.
Example: “I have the skills and attitude your company values. I’m hardworking,
eager to learn, and ready to contribute to your success.”
8. What do you know about our company?
Purpose: To check your preparation.
Example: “I know your company is known for excellent customer service and
continuous innovation in technology, which I truly admire.”
9. How do you handle pressure or stress?
Purpose: To assess your emotional stability and coping skills.
Example: “I stay calm under pressure by prioritizing tasks and staying organized.
I also take short breaks to refocus when needed.”
Common Interview Questions

10. Tell me about a time you worked in a team.
Purpose: To see your teamwork skills.
Example (STAR): “In my internship, I worked with a marketing team to prepare a
presentation. We divided tasks based on strengths, communicated regularly, and
our teamwork led to a successful project.”
11. How do you handle conflicts with coworkers?
Purpose: To evaluate your interpersonal and problem-solving skills.
Example: “I try to listen to the other person’s perspective, find common ground,
and work on a solution that benefits both sides.”
12. What motivates you to do your best work?
Purpose: To understand your drive.
Example: “I’m motivated by achieving goals and knowing that my work contributes
to the success of the company.”
Common Interview Questions

13. How do you prioritize your tasks when you have multiple deadlines?
Purpose: To assess time management skills.
Example: “I list tasks based on urgency and importance, then work through
them systematically. I also communicate early if I need support.”
14. What do you do if you make a mistake at work?
Purpose: To test honesty and accountability.
Example: “I immediately take responsibility, correct the mistake, and find ways
to prevent it from happening again.”
15. How do you stay organized?
Purpose: To check your work habits.
Example: “I use planners and digital tools to track my tasks and deadlines,
ensuring that nothing is overlooked.”
Common Interview Questions

16. What kind of work environment do you prefer?
Purpose: To see if you’ll fit in the company culture.
Example: “I enjoy a positive, collaborative work environment where I can
learn from others and contribute my ideas.”
17. How do you handle feedback or criticism?
Purpose: To measure maturity and openness to growth.
Example: “I appreciate constructive feedback because it helps me improve
my performance and develop my skills.”
18. What accomplishment are you most proud of?
Purpose: To learn what you value and how you define success.
Example: “I’m proud of completing my thesis on time while working part-
time. It taught me discipline and time management.”
Common Interview Questions

19. Do you prefer to work independently or as part of a team?
Purpose: To gauge flexibility.
Example: “I can work well independently, but I also enjoy
collaborating with others to share ideas and achieve common
goals.”
20. Do you have any questions for us?
Purpose: To show your genuine interest and engagement.
Tip: Always ask at least one question at the end of the interview.
Example: “What qualities do you value most in an employee for this
position?” or “Can you tell me more about the training or growth
opportunities offered by your company?”
Common Interview Questions

THANK
YOU!HRM 1

ACTIVITY - REFLECTION
Answer the questions below in complete sentences. Write your answers neatly
on a yellow sheet of paper. Submit your reflection on or before NOVEMBER
8, 2025.
1.What do you think is the most important quality to look for in an
employee?
2.Why is it important to choose the right person for a job?
3.What problems can happen when choosing new employees?
4.How can we make the hiring process fair for everyone?
5.If you were part of a hiring team, what would you do to choose the best
applicant?

OUTPUT - RESUME AND COVER LETTER
For this activity, you are required to create and print your own Resume
and Cover Letter as if you are applying for an On-the-Job Training
(OJT) position in any company of your choice.
RESUME:
Include the following information:
Personal Information / Career Objective / Educational
Background / Skills and Qualifications / Seminars or
Trainings Attended (if any) / Character References
Keep your resume simple, organized, and professional-looking.

COVER LETTER:
Address your letter to the manager or HR officer of the company
where you wish to apply for OJT.
Indicate that you are a student applying for an On-the-Job
Training opportunity.
Briefly introduce yourself, state your course and school, and
explain why you want to train in their company.
Mention your skills and qualities that make you a suitable trainee.
Use a polite and formal tone.
OUTPUT - RESUME AND COVER LETTER

Format and Submission:
Both the Resume and Cover Letter must be printed on LONG BOND
PAPER (8.5 x 13 inches).
Check for correct grammar, spelling, and proper formatting.
Submit your printed outputs on or before NOVEMBER 8, 2025.
Output:
One (1) Printed Resume
One (1) Printed Cover Letter
Reminder: Neatness, completeness, and professionalism will be part
of your grade.
OUTPUT - RESUME AND COVER LETTER
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