legal Aspect: Rules in School Canteen.pptx

The school canteen is a vital part of the educational environment, providing not only nourishment but also a space where students can relax, socialize, and learn about responsible eating habits. Given its importance, the rules governing behavior and operations within the school canteen are designed with multiple objectives in mind: to ensure safety, promote healthy eating, maintain hygiene, foster respect among students, and encourage environmental responsibility. The following exploration delves deeply into each of these areas, examining the rules typically implemented in a school canteen, their underlying principles, and the broader implications they have for the school community.

1. Behavioral Expectations and Conduct
The first and most visible set of rules in a school canteen revolves around student behavior. These rules are essential to maintaining an environment that is orderly, respectful, and conducive to a positive dining experience for everyone.

1.1 Queue Management and Orderliness

One of the primary rules in any school canteen is the expectation that students must queue in an orderly fashion while waiting to be served. This rule is crucial not only for maintaining order but also for teaching students the value of patience and respect for others. In many schools, students are required to form a single line, refraining from pushing, cutting in line, or saving spots for friends. These practices ensure that the canteen operates smoothly, with each student receiving their meal in turn.

To enforce this rule, schools often employ prefects, teachers, or canteen staff to monitor the queue and ensure that students adhere to the guidelines. The presence of authority figures helps to deter misbehavior and quickly address any issues that arise, such as arguments over who was first in line. Additionally, the queue system is often reinforced by visual cues, such as floor markings or signs that guide students on where to stand and how to proceed to the serving counter.

1.2 Respectful Interaction with Staff and Peers

Respectful behavior towards canteen staff and fellow students is another critical rule in school canteens. Students are expected to speak politely, use appropriate language, and show gratitude when being served. This rule fosters a culture of mutual respect and kindness, which is essential in a communal setting like a school.

Schools often emphasize the importance of using phrases like "please" and "thank you" when interacting with canteen staff. This not only reflects good manners but also contributes to a positive atmosphere where staff feel appreciated and students learn the importance of courteous communication.

Respect for peers is equally important. Students are encouraged to engage in friendly conversation at their tables, avoid loud or disruptive behavior, and respect each other's personal space. These rules help create a pleasant dining environment where everyone can enjoy their meal without unnecessary distractions or dis

1. Biliran Province State University School of graduate studies Naval,Biliran EdM 508: Legal Aspects in School Administration Prepared by: MRS. CRISTITA MAE ABAYA MS.SHERLYN C. TABOSO MAEd-EdM Students

2. RULES ON SCHOOL CANTEEN

3. Overview of DepEd Order No.8, s. of 2007 DepEd Order No. 8, series of 2007, issued by the Department of Education (DepEd) in the Philippines, is titled "Revised Implementing Guidelines on the Operation and Management of School Health and Nutrition Units in the Department of Education." This order aims to provide guidelines for the effective implementation and management of School Health and Nutrition Units (SHNUs) in schools. Key points covered in DepEd Order No. 8, series of 2007, include: Creation and Functions of SHNUs: The order outlines the establishment and functions of SHNUs in schools, emphasizing their role in promoting the health and well-being of students. Composition of SHNUs: It specifies the composition of SHNUs, detailing the roles and responsibilities of the various members, including the School Head, School Nurse, and School Dentist, among others. Health and Nutrition Programs: The order underscores the importance of implementing health and nutrition programs within the school setting, including regular health assessments, immunization campaigns, and nutrition education.

4. Monitoring and Reporting: Guidelines are provided for the monitoring and reporting of health and nutrition-related activities in schools, ensuring that relevant data is collected and reported to higher education authorities. Collaboration with Stakeholders: DepEd encourages collaboration with various stakeholders, such as parents, local government units, and health agencies, to enhance the effectiveness of health and nutrition programs in schools. Capacity Building: The order emphasizes the need for capacity building among school personnel involved in health and nutrition initiatives, including training programs and workshops. Integration with the Curriculum: DepEd highlights the integration of health and nutrition topics into the school curriculum, promoting a holistic approach to education that includes physical and mental well-being. Overall, DepEd Order No. 8, series of 2007, provides comprehensive guidelines for the establishment and management of School Health and Nutrition Units, reinforcing the importance of health and nutrition in the educational system.

5. 1. What is the purpose of Department Order No. 8, series of 2007 on the operation and management of canteens in public elementary and secondary schools? The purpose of the Department Order is to rationalize the operation and management of school canteens in public school system and to reinforce efforts to eliminate malnutrition which affects the academic performance of the pupils/students. Moreover, the school canteen serves as a laboratory for Home Economics, retail trade and in the incidental teaching of health and nutrition values. It shall further provide hands-on training for students on planning, purchasing handling and storage, preparation, serving and sale of sate and nutritious meals.

6. 2. What is the coverage of the new guidelines? These guidelines shall apply to school canteens operating in public elementary and secondary schools of the Department of Education

7. 3. What is the definition of a school canteen? A school canteen refers to one of the ancillary services in the school that sells food items to the pupils/students and serves as a support mechanism in the effort to eliminate malnutrition among the learners.

8. 4. What are the types of school canteens? A school canteen may be classified into a school-managed canteen or a teachers cooperative-managed canteen. A school-managed canteen refers to a school canteen that is operated by the school under the general supervision of the School Principal/Administrator, it may also include a sub-type of a school-managed canteen that is run and operated by the duly recognized students organization in the school as authorized under DepED Orders/Memoranda. A teachers' cooperative-managed canteen refers to a school canteen that is operated and managed by a duly registered teachers' cooperative the membership of which shall be composed of more than fifty percent (50%) of the leaching and non-leaching personnel in the school

9. 5. What is a Laboratory Canteen? A laboratory canteen refers to the canteen operated and managed by secondary students as part of their H.E. classes. It can make use of the facilities of the school-managed canteen or the teachers' cooperative-managed canteen in the absence of a separate room that they may use.

10. 6. Who is considered a canteen teacher? A canteen teacher shall refer to a teacher who has been designated additional work to supervise laboratory classes in the school-managed and teachers' cooperative-managed canteens for not more than three (3) hours per day. The aforesaid teacher shall not be totally stripped of academic teaching load as provided by existing policy, rules and regulations on the matter during his/her designation as a canteen teacher.

11. 7. Who shall supervise the operations of canteens in elementary schools? School-managed canteens with 500 pupils or less in the elementary schools of rural areas and 1,000 pupils or less in urban areas shall be supervised by the Home Economics Department under the general supervision and control of the School Principal/Administrator. If the enrolment is more than 500 pupils in rural areas and 1,000 pupils in the urban areas, it is the teachers' cooperative that may run the operations of the canteen. However, if there are no teachers' cooperative or when said cooperative does not intend to operate the canteen by reasons such as lack of financial resources, then the canteen shall be managed and operated by the School Principal.

12. 8. Who shall supervise the operations of canteens in secondary schools? As a general rule, the canteens in the secondary level where the enrolment size is below 1.500 shall be operated and managed by the school through its Principal. If the enrolment size is below 1,500, the same school canteen shall also serve as the laboratory canteen. If the enrolment size exceeds 1.500 students, there shall be a school managed canteen and a laboratory canteen for students In addition, when the enrolment exceeds 1,500 students, the duly-registered teachers cooperative that complies with the guidelines of the DepED shall likewise be allowed to operate.

13. 9. What requirements must be secured by the teachers' cooperative before it can be allowed to operate and manage a school canteen? (a) Local business permit to be issued by the Office of the Mayor, (b) Local health permit to be issued by the local health department, and (c) Authority from the School Principal to operate and manage the school canteen. Said authority shall only be issued after compliance with the requirements and criteria set forth in DepED Order No. 8, s. 2007. Said license and permit's must be permanently displayed in a conspicuous place in the school canteen. They shall remain valid only for the duration of the school year.

14. 10. What other requirements must a teachers' cooperative comply with? All entities operating and managing a school canteen shall prepare a monthly statement of: a) Statement of financial condition; b) Statement of operations; c) Statement of cash flows; d) Notes of interim financial statement and other disclosures, and e)Summary cost of sales

15. 11. To whom shall these requirements be submitted? The said requirements shall be submitted to the Schools Division Superintendent in case of school-managed canteens and to the School Principal in case of teachers' cooperative- managed canteens.

16. 12. When shall these requirements be submitted? They shall be submitted on the quarterly deadlines of May 15. August 15, November 15 and February 15 of every year.

17. 13. What requirements must be posted on the bulletin board of the school? Requirements which shall be posted on the school's bulletin board and/or in any conspicuous place within the school canteen premises are the following: a.) Bank reconciliation, b) Schedule of cost of sales, c) Schedule of operating expenses, d) Schedule of utlization of school share program received from cooperative; e) Schedule of utilization of gross income of income from laboratory canteen, f) Statement of receipts and disbursements, g) Statement of reports on cooperative schools, and h) Schedule of capitalization on the operation of school canteen.

18. 14. Who shall designate the canteen teacher? The school administrator shail designate a Home Economics teacher as canteen teacher. He/she shall be tasked to manage the operations of the canteen daily for a period not exceeding three (3) hours which shall be equivalent to four (4) EPP teaching periods. In no case shall such teacher be allowed to operate the canteen without having teaching loads.

19. 15. May students be allowed to work in the canteen? Indigent students may be allowed to work in the canteen and shall be reasonably compensated if said work is outside the regular class schedule and only with the consent of their parents.

20. 16. What if there are more than one Home Economics teachers, who shall serve as canteen teacher? In case of a school where there are two or more Home Economics teachers, the H.E. teacher-designee (canteen teacher) shall prepare a schedule in order that all the Home Economics teachers can participate in the supervision of the canteen activities and operations. However, the main responsibility shall still remain with the HE. teacher-designee (canteen teacher).

21. 17. Is there a need to audit the earnings of the canteen? Yes, for purposes of transparency and accountability, the School Principal/Administrator shall organize a school level auditing committee to be composed of the Mathematics Department Head/Teacher, Home Economics Department Head/Teacher and the president of the faculty club. The committee shall look into the book of accounts at least once a month. The audited statement shall be posted on the school's bulletin board. At the end of the year, the financial statement on the operations of the school canteen shall be audited by the COA representative based in the division office. The audited financial statement shall likewise be posted on the school's bulletin board.

22. 18. How shall the canteen earnings be divided? The net income derived from the operation of the canteen shall be utilized for, but not limited to the following: Supplementary feeding for identified undernourished pupils/students 35% Revolving capital 10% H.E. instructional fund 10% School operations fund 25% School clinic fund 5% Faculty and student development fund 15% Total 100%

23. 19. To whom shall the income of the canteen be deposited? Can such funds be kept by school personnel, for instance the cashier or principal? Earnings and cash received from canteen operations shall be deposited daily in the nearest government depository bank. In the absence of such government depository bank, deposits may be made at the nearest commercial banks. In no case shall the deposits be made in the personal account of any school official. The bank account shall be in trust for the name of the school.

24. 20. Who shall be the signatories to the bank account? The School Principal and the canteen teacher shall be joint signatories.

25. 21. What other accountabilities shall the officials of the school canteen have? The School Principal/Administrator, canteen teacher and other school employees shall be required to secure and submit clearance from money and property accountabilities in relation to their involvement on the supervision of the operation and management of school canteen before they will be allowed to retire and resign from the government service. The aforementioned personnel shall also be required to secure aforesaid clearance in case they are transferred, reassigned to another school or promoted to higher position.

26. 22. What are the requirements before a teachers' cooperative shall be allowed to operate and manage the canteen? A teachers' cooperative may operate and manage a school canteen if it satisfies the following requirements: a. It is duly registered with the Cooperative Development Authority (CDA) with membership composing of incumbent teaching and non-teaching staff of the school at the time of its registration with the aforesaid agency; b. One of its primary purposes as reflected in its Article of Cooperation, and Constitution and By-Laws is the operation and management of school canteen; c. It has been in existence for at least two (2) years at the time that it signified interest to manage the school canteen; d. It secures a certification from the CDA that it is capable of hiring a qualified, full time canteen manager and staff who are not holding civil service positions; e. It has the necessary utensils, facilities, furniture and equipment; f. It will submit an undertaking that it will train continuously its personnel in food handling and food safety; and g. Its membership is composed of more than fifty percent (50%) of the teachers and non-teaching personnel of the school.

27. 23. What are the documents that are required to be submitted to the Division Office through the School Principal? A teachers' cooperative, 30 days prior to its operations shall submit the following documents: a . Copy of its registration with the CDA, b. Copy of its Articles of Cooperation and Constitution and By-Laws; c. Certificate of good standing issued by the CDA; d. Resolution by the General Membership signifying their willingness, intention and readiness to operate and manage the school canteen; e. Copy of approved MOA with the School Principal; f. List of full time management officers and their respective salaries and designations; g. Bio-data, statement of assets and liabilities, income tax returns of the directors and officers of the teachers' cooperative; h. Organizational chart; i . Copy of bonds of accountable officials and employees; and j. Certification by Chairman of the Board on authority of canteen manager to coordinate with H.E. canteen teacher.

28. 24. What is the significance of the Memorandum of Agreement (MOA)? The MOA shall serve as the contract between the School Principal/Administrator and the chairman of the teachers' cooperative. No teachers' cooperative shall be allowed to operate the school canteen without the existence of a MOA. The MOA shall have a term of three (3) years and may be renewed to another term not exceeding three (3) years.

29. 25. Is the period of three (3) years mandatory on the part of the contracting parties? No. Since the MOA is itself a contract, it is consensual and the parties thereto may stipulate on the lifespan of the MOA, but which, because of pertinent regulations, must not exceed three (3) years. Hence, the Principal and the cooperative may stipulate to a shorter period but not longer than three (3) years.

30. 26. What is the effect of the failure of the School Principal to enter into a MOA or when the parties do not come into agreement as to the terms of the MOA? A failure on the part of the School Principal/Administrator to notify the Teachers' Cooperative concerned of his comment, objection, and counter proposal within the aforesaid period of ten (10) days, shall be construed to mean that he has fully agreed with the terms and conditions stipulated therein . Hence, there will be no reason for the School Principal/Administrator not to approve and sign the new MOA. If, after the lapse of the thirty (30)-day period and no MOA has been executed by the parties concerned due to disagreement or refusal of the School Principal/Administrator to sign it without valid reason, the party aggrieved by such refusal may bring the matter by way of an appeal to the Division Superintendent concerned who, in turn shall act on within a period of fifteen (15) days from receipt thereof . The decision/resolution of the Division Superintendent shall be appealable to the Regional Director.

31. 27. How shall the canteen proceeds be shared? To what extent is the school share? The sharing of the gross income derived from canteen operation shall be eighty percent (80%) for the cooperative and twenty percent (20%) as the share of the school. However, the School Principal and the leachers' cooperative may agree on other percentage of sharing depending on the peculiar situation of the school provided that the share of the school shall not be less than twenty percent (20%). The parties may likewise agree on a fixed share but which must not be less than twenty percent (20%) of the gross income of the canteen.

32. 28. Is the prohibition against "junk foods" and carbonated drinks absolute? Yes, the prohibition is absolute. The sale of carbonated drinks, sugar-based synthetic or artificially- flavoured juices and "junk foods" are considered detrimental to the child's health. This is pursuant to DepED's thrust to curb the malnutrition problem in schools.

33. 29. What are the grounds for the termination of the MOA? Any deviation from the guidelines particularly the operational practices that prove detrimental and prejudicial to the welfare of the pupils/students, teachers and the school in general, and any violation of the terms stipulated in the MOA, and failure of the cooperative to submit the required documents, shall be sufficient ground for the termination of the MOA and the privilege of the teachers' cooperative to manage and operate the school canteen.

34. 30. When is the effective date of DepED Order No. 8, series of 2007? DepED Order No. 8, series of 2007 took effect on February 6, 2007.