Lesson 7 - Developing Communication Skills in Presentations.pdf

Lesson 7 - Developing Communication Skills in Presentations

1. BASIC
INTERPERSONAL
COMMUNICATION
LESSON 7: Developing Communication Skills in
Presentations

2. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
2
Selecting the Best Combination of Media and Channels
Controlled MethodsChoice of Methods
Specific SoftwareLive, In-Person
Built-in DisplayWebcasts or Screencasts
Online Meeting SoftwareWebinars

3. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
3
Organizing a Presentation
Linear
•Outlined like
conventional messages
•Follow a predefined flow
Nonlinear
•Doesn’t flow in any
particular direction
•Allows presenter to
move back and forth
between topics

4. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
4
Choosing Your Approach
•Direct approach for routine information or good news
•Indirect approach for bad news or persuasionShorter
Presentations
•Direct approach to motivate or inform
•Indirect approach to analyze, persuade, or collaborateLonger
Presentations

5. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
5
Preparing Your Outline
•State the purpose and main idea
•Organize the points and sub-points
•Identify major points throughout
•Plan transitions between sections
•Prepare a bibliography or source notes
•Choose a compelling title

6. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
6
Creaking a Speaking Outline
•Simplify the planning outline
•Condense points
•Add delivery cues
•Arrange your notes

7. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
7
Adapting to Your Audience
Small
Groups
Conversational
Tone
Conference
Room
Invite
Comments
Large
Audiences
Formal Tone
State or
Platform
Limit
Participation

8. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
8
Developing the Presentation
Distinct Elements
•Introduction
•Body
•Close

9. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
9
Arousing Audience Interest
•State your purpose and main idea
•Organize your major points and subpoints
•Identify major points
•Identify transitions between major points
•Prepare your bibliography
•Choose a compelling title

10. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
10
Example to arouse interest
Good[morning/afternoon/evening],ladiesandgentlemen,
Imagineaworldwhereourcitiesarepoweredbythesun,ourvehiclesrunoncleanelectricity,andourairis
freefromthepollutioncausedbyfossilfuels.Pictureafuturewhereourenergyneedsaremetsustainably
andresponsibly.Today,Iinviteyoutostepintothisvisionwithme.
Inthenext5minutes,wearegoingtoembarkonajourney………
Butbeforewediveintothedetails,letmeshareathought-provokingfactwithyou.
Didyouknowthat[insertfact]?
Asweprogress,I'llnotonlyprovideyouwithvaluableinsights…..So,fastenyourseatbelts,asweembarkon
ajourneyofdiscovery,progress,andhope.Thankyouforbeingheretoday,andlet'sgetstarted!

11. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
11
Establishing Your Credibility
•Have another person introduce you
•Introduce yourself humbly and simply
•Inform audience why you are the right
person for this presentation

12. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
12
Example to establish credibility
Beforewedelvedeeperintotheworldofrenewableenergy,I'dliketobrieflyintroducemyself
andmybackground.
[Provideabriefintroductionofyourprofessionalbackground,experience,orrelevantexpertise]
Mynameis[YourName],andforthepast[Xyears],I'vehadtheprivilegeofworkingintherenewableenergy
sector.Duringthistime,I'vehadtheopportunityto[mentionsignificantachievements,projects,or
research].
Ihavededicatedmycareertounderstanding,researching,andadvocatingforsustainableenergysolutions.
Myexperienceshavegivenmeafirst-handlookatthetransformativepowerofrenewableenergy,andI'm
excitedtosharemyinsightswithyoutoday.

13. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
13
Previewing Your Message
•Summarize the main idea
•Identify major supporting points
•Indicate the order in which you’ll
develop the points

14. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
14
Presentation Close
•Restating your main points
•Ending with clarity and confidence
•Providing a clear wrap-up

15. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
15
Example to close presentation
Inclosing,Iwanttoleaveyouwithafewkeytakeawaysfromourdiscussiontoday;
Summarizethemainpoints:We'veexploredtheincrediblepotentialofrenewableenergy,itsenvironmental..
Reiteratetheimportanceofthetopic:Theurgencyoftransitioningtorenewableenergysourcescannotbe
overstated.It'snotjustaboutourfuture;it'saboutthefutureofourplanetandgenerationstocome.
Calltoaction:Iencourageeachofyoutoconsiderhowyoucancontributetothistransition……
Expressgratitude:Iwanttoexpressmyheartfeltgratitudeforyourtime,attention,andengagementtoday.
Yourpresencehereisasmallsteptowardamoresustainablefuture.
Endwithamemorablequoteorthought-provokingstatement:Asweconclude,I'dliketoleaveyouwiththe
wordsof[insertrelevantquoteorstatement]

16. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
16
Choosing Your Presentation Method
MemorizingReadingUse Outline
Or Notes
Impromptu
Speaking

17. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
17
Practicing Your Delivery
•Can you present your material naturally?
•Is the equipment working?
•Can you make a compelling presentation without
equipment?
•Is your timing on track?
•Can you easily pronounce all the words you plan to
use?
•Have you anticipated questions and objections?

18. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
18
Preparing to Speak
Plan Your Presentation in Advance
•Check the Seating Arrangements
•Check Equipment and Supplies
•Plan for Multicultural Audiences

19. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
19
Assessing the Environment
Basic Seating Arrangements

20. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
20
Overcoming Anxiety
•Have a Positive Mindset
•Don’t Worry About Being Perfect
•Know Your Subject
•Practice, Practice, Practice
•Visualize Success
•Remember to Breathe

21. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
21
Giving Online Presentations
AdvantagesDisadvantages
Cost Savings“Digital Divide”
Convenience“Human Moments”

22. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
22
Ensuring Successful Online Presentations
•Send preview materials
•Rehearse using the system
•Keep presentation simple
•Ask for feedback frequently
•Consider the audience's point of view
•Give everyone time to get connected

23. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
23
Handing Questions Responsively
•Establishing ground rules
•Preparing to answer questions
•Noticing nonverbal signals
•Responding to difficult questions
•Controlling your presentation
•Controlling your emotions

24. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
24
Selecting the Type of Visuals to Use
•Prezis
•Slides
•Overhead Transparencies
•Chalkboards and Whiteboards
•Flip Charts
•Other Visuals

25. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
25
Structured Slides
AdvantagesDisadvantages
Easy to CreateText-Heavy Slides
Templates AvailableRepetitive Appearance
Complex IdeasAudience Response

26. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
26
Ineffective Slide Design
Lack of
Awareness
Inadequate Training
Schedule PressuresHabitual Responses
SlideumentHybridsColor
Artwork

27. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
27
Examples of Habitual Responses

•Using long lists of bullet points on slides can be monotonous and make it difficult
for the audience to stay engaged.
Bullet Point Lists:
•Relying on generic clipart or stock images without personalisation
Clipart or Stock Images:
•Using excessive slide transitions and animations can be distracting
Overuse of Transitions and Animations:
•Over-reliance on default templates and design elements provided by
presentation software can result in generic, forgettable slides.
Template Dependence:
•Presenting all your information in a single format (e.g., only text, only charts)
can lead to a lack of visual variety, making your slides less engaging.
Lack of Visual Variety:
•Creating overly complicated charts or graphs that are difficult to understand can
confuse your audience rather than clarify your points.
Overly Complex Charts and Graphs:

28. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
28
Maintaining Design Consistency
Slide MastersPredefined Layouts
Color ChoicesTitles
Font StylesGraphic Art
DesignElementsBulleted Text

29. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
29
Writing Readable Content
•Limit each slide to one thought, concept, or idea
•Limit text content to four or five lines with four or
five words per line
•Don’t show a large number of text-heavy slides in a
row
•Write short, bulleted phrases rather than long
sentences

30. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
30
Writing Readable Content (cont.)
•Use sentences only when you need to share a
quotation or the like
•Phrase list items in parallel grammatical form
•Use the active voice
•Include short, informative titles
•Use visuals to convey the bulk of information

31. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
31
Creating Charts and Tables for Slides
•Reduce the Detail
•Simplify
•Shorten Numbers
•Limit Data
•Highlight Key Points
•Adjust Size and Design

32. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
32
Reviewing the Slides
ReadableConsistentSimpleAudience-
Centered
Clear
Concise and
Grammatically
Correct
FocusedFully
Operational

33. BIC4253 -BASIC INTERPERSONAL COMMUNICATION
Lesson 7 –Developing Communication Skills in Presentations
33
Creating Effective Handouts
Handouts
Charts or
Diagrams
Articles
and
Technical
Papers
Case
StudiesResources
Copies of
Presentation
Slides