NFAAS TRAINING 7 FEB 2012

PPT from our EFMP NFAAS training webinar held 7 February 2012.

1. Navy Family Accountability
& Assessment System (NFAAS)
Exceptional Family Member
Module –Support Users

2. 2 SEP 11UNCLASSIFIED
Agenda
•NFAAS Overview
•EFM Module Overview
•Navy Family Member EFM Functions
•Support EFM User Functions
–Regional Coordinator
–Case Liaison
–Medical Treatment Facility Coordinator
•Open Forum

3. 3 SEP 11UNCLASSIFIED
NFAAS Overview
•NFAAS’primary purpose is to Account, Assess, Track&
Report.
•NFAAS Modules Include:
–Case Management -Used by Fleet and Family Services Case
Managers to assist sailors and their families who have been impacted
by a disaster.
–Individual Augmentation (IA). Tracks Sailors from the time IA orders
are cut, through deployment, and 9 months post-deployment
–Vaccination. Track status of Seasonal Flu/H1N1 vaccinations IAW
NAVADMINs (i.e., 255-10)
–Exceptional Family Member (EFM). Supports the basic EFMP
enrollment processing workflow, from initial request to approval.
•3

4. 4 SEP 11UNCLASSIFIED
Personnel
Categories
(plus Dependents)
Active
Duty
Reserve
on Active
Duty
Selected
Reserve
Civilian
NAF/NEX
OCONUS
Contractor
•NFAAS is populated with personnel data from Navy and DoD
authoritative data sources every 30 days.
–48-hour refresh of all:
•UIC assignments
•Data is scheduled for Q1 of FY12
NFAAS Data
•4
EFM
•NFAAS PII data is very carefully
protected
–SSN and DOB are never shown or
output from NFAAS
–Home contact info is not included in
reports
–Role-based access restricts read-
write capabilities

5. 5 SEP 11UNCLASSIFIED
Role-based
–Family Member (Sponsor,
Dependent)
–Regional Case Liaison
(RCL)
–Case Liaison (CL)
–MTF EFMP Coordinator
(MTF)
–Central Screening
Committee (CSC)
–PERS-451 (PERS)
Workflow-based
–Request enrollment
–Approve enrollment
request
–Process enrollment
–Approve enrollment
–Case Management
(Enrollment, Enrolled, etc.)
One Record (with complete history of actions)
EFM Module Overview

6. 6 SEP 11UNCLASSIFIED
NFAAS Login Page
https://navyfamily.navy.mil
Navy Family Members use the
CAC or Username and Password
login to access the EFM Module

7. 7 SEP 11UNCLASSIFIED
NFAAS Family Site
My Info Tab
System Generated Email Confirmation:
“YourrequestforenrollmentintheExceptional
FamilyMemberProgram(EFMP)hasbeen
received.EnrollmentCase[CaseID#}hasbeen
initiated.Foradditionalinformationcontact
yourassignedCaseLiaison[CLname]at[CL
Phonenumber].”
2
1
3
4

8. 8 SEP 11UNCLASSIFIED
NFAAS Family Site
My Info Tab

9. 9 SEP 11UNCLASSIFIED
NFAAS Family Site
Help Tab

10. 10 SEP 11UNCLASSIFIED
NFAAS Login Page
https://navyfamily.navy.mil
Navy Support Staff use their
CAC to login and access the
support site

11. 11 SEP 11UNCLASSIFIED
Regional Coordinator
Liaison (RCL)
•Assign/Transfer
Enrollment Cases to CLs
and other RCLs
•View Enrollment Cases
•Identify MTF EFMP
Coordinator to assist
enrollment
•Manage Contacts
•Manage Individual
Service Plan (ISP)
Case Liaison (CL)
•View Enrollment Cases
•Transfer Enrollment
Cases to other CLs
•Identify MTF EFMP
Coordinator to assist
enrollment
•Manage Contacts
•Manage Individual
Service Plan (ISP)
System Actions

12. 12 SEP 11UNCLASSIFIED
Regional Coordinator
and Case Liaison
Click on ‘Case Filter’ to work
with the EFM case files.
The EFM page provides a
brief overview of abilities
based on your system
User Type.

13. 13 SEP 11UNCLASSIFIED
Case Filter 1-2-3
Enrollment Cases
1
3
Definitions:
•EnrollmentCases=fromFamilyrequesttoPERS-451approval
•EnrolledCases=fromPERS-451approvaluntildis-enrolled
2
Results of
Search
Click on EFM Case # to access Case File details

14. 14 SEP 11UNCLASSIFIED
RCL EFM Case File Details
RCL Only

15. 15 SEP 11UNCLASSIFIED
Assign/Transfer Case Liaison

16. 16 SEP 11UNCLASSIFIED
Add Comment

17. 17 SEP 11UNCLASSIFIED
Detailed Demographics

18. 18 SEP 11UNCLASSIFIED
Enrolled Cases
Click on EFM
Case # to
access Case
File details
Search for Enrolled Cases
using the Case State filter.

19. 19 SEP 11UNCLASSIFIED
Modify Service Plan

20. 20 SEP 11UNCLASSIFIED
MTF EFMP Coordinator
MTF EFMP Coordinator
Welcome to Exceptional Family Member Program (EFMP) in NFAAS
The system provides automated EFMP enrollment package creation, submission, and workflow routing capabilities to MTF EFMP
Coordinator users.
MTF EFMP Coordinator users have access to Privacy Act Information, Personally Identifiable Information (PII), and medical
information protected by the Health Insurance Portability and Accountability Act (HIPAA) of 1996 (P.L.104-191); all care should be
given to protect this data.
Below are the key tasks MTF EFMP Coordinator users can perform. For step by step instruction on how to perform these
tasks, please see the NFAAS EFM Support Users Guide.
MTF Coordinator Key Tasks
•Initiate Enrollment Requests
•View Enrollment Cases
•View / Enter Enrollment Case Comments
•Create Enrollment Package
•Upload DD2792
•Upload DD2792-1
•Upload IEP
•Upload IFSP
•Enter ICD-9 Code(s)
•Submit Enrollment package for CSC review and enrollment category recommendation

21. 21 SEP 11UNCLASSIFIED
Initiate Enrollment

22. 22 SEP 11UNCLASSIFIED
MTF Coordinator –Case
Details View

23. 23 SEP 11UNCLASSIFIED
MTF Coordinator

24. 24 SEP 11UNCLASSIFIED
Questions?

25. 25 SEP 11UNCLASSIFIED
•CNIC EFMP Program Analyst
–Lisa A. Davis
–[phone]
–DSN 288-4593
–[email protected]
•CNIC NFAAS Program Mgr
–CWO2 Mark A. Watts
–CNIC HQ N143
–[phone] DSN 288
–[email protected]
•SPAWAR NFAAS Project Mgr
–Donna Williamson
–[phone] DSN 566
–[email protected]
•SPAWAR NFAAS Deputy Project Mgr
–Mike Jennings
–[phone]
–[email protected]
•Training Coordinator
–Danielle Lindell
–[email protected]
•SPAWAR Technical Support
–[phone]
–[phone]
–[email protected]
NFAAS Contacts
https://navyfamily.navy.mil