Office 2010 windows

Winddows XP and MS Office 2010 for CAOT 85 - Microcomputer Office Applications - Excel

1. Microsoft Excel 2010 Office 2010 and Windows 7: Essential Concepts and Skills (Customized Excel 2010)

2. Start Windows and log on to the computer Discuss basic mouse operations Identify the objects on the Windows desktop Start a program Identify components of a Microsoft Office Ribbon File Management Create folders Save files Objectives Office 2010 and Windows : Essential Concepts and Skills 2

3. Change screen resolution Perform basic tasks in Microsoft Office Excel Use Microsoft Office Help and Windows Help Entering text into a Worksheet cell Office 2010 and Windows : Essential Concepts and Skills 3 Objectives

4. Windows is the most popular and widely used operating system An operating system is a computer program (set of computer instructions) that coordinates all the activities of computer hardware such as memory, storage devices, and printers, and provides the capability for you to communicate with the computer Windows is used to run application software Office 2010 and Windows : Essential Concepts and Skills 4 Introduction to the Windows 7 Operating System

5. Office 2010 and Windows : Essential Concepts and Skills 5 Using a Mouse

6. A scroll bar is a horizontal or vertical bar that appears when the contents of an area may not be visible completely on the screen Office 2010 and Windows : Essential Concepts and Skills 6 Scrolling

7. Click the user icon on the Welcome screen to either display a password text box or the Windows 7 desktop If Windows 7 displays a password text box, type your password in the text box and then click the arrow button to log on to the computer and display the Windows 7 desktop Office 2010 and Windows : Essential Concepts and Skills 7 Logging On to the Computer

8. Office 2010 and Windows : Essential Concepts and Skills 8 Logging On to the Computer

9. Microsoft Office 2010 is the version of Microsoft Office that we will using, offering features that provide users with better functionality and easier ways to work. The MS Office suite consists of: Microsoft Word 2010 Microsoft PowerPoint 2010 Microsoft Excel 2010 Microsoft Access 2010 Office 2010 and Windows : Essential Concepts and Skills 9 Introduction to Microsoft Office 2010

10. Excel is a powerful spreadsheet program that allows users to organize data, complete calculations, make decisions, graph data, develop professional-looking reports, publish organized data to the Web, and access real-time data from Web sites Four major parts: Workbooks and worksheets Charts Tables Web support Office 2010 and Windows : Essential Concepts and Skills 10 Excel

11. Click the Start button on the Windows 7 taskbar to display the Start menu Click All Programs at the bottom of the left pane on the Start menu to display the All Programs list If the program you wish to start is located in a folder, click or scroll to and then click the folder in the All Programs list to display a list of the folder’s contents Click , or scroll to and then click, the program name in the list to start the selected program Office 2010 and Windows: Essential Concepts and Skills 11 Starting a Program Using the Start Menu

12. Office 2010 and Windows : Essential Concepts and Skills 12 Starting a Program Using the Start Menu All Programs Command

13. Office 2010 and Windows : Essential Concepts and Skills 13 Starting a Program Using the Start Menu Microsoft Office Folder

14. Office 2010 and Windows : Essential Concepts and Skills 14 Starting a Program Using the Start Menu Microsoft Office Excel Command

15. Click the Maximize button next to the Close button on the window’s title bar to maximize the window Office 2010 and Windows: Essential Concepts and Skills 15 Maximizing a Window

16. Office 2010 and Windows: Essential Concepts and Skills 16 The Excel Worksheet Window, Ribbon, and Elements Common to Office Programs

17. Click the tab on the Ribbon to display Office 2010 and Windows : Essential Concepts and Skills 17 Displaying a Different Tab on the Ribbon

18. Office 2010 and Windows : Essential Concepts and Skills 18 Minimizing, Displaying, and Restoring the Ribbon

19. Office 2010 and Windows : Essential Concepts and Skills 19 Displaying and Using a Shortcut Menu

20. Office 2010 and Windows : Essential Concepts and Skills 20 Customizing the Quick Access Toolbar

21. Connect the USB flash drive to an available USB port on the computer to open the AutoPlay window Click the ‘Open folder to view files’ link in the AutoPlay window to open the USB flash drive window Click the New folder button on the toolbar to display a new folder icon with the name, New folder, selected in a text box Type the desired folder name, and then press the ENTER key Office 2010 and Windows : Essential Concepts and Skills 21 Creating a Folder

22. Office 2010 and Windows 7: Essential Concepts and Skills 22 Creating a Folder

23. Double-click the desired folder to display its contents and display a black arrow to the left of the folder icon Double-click the folder identifying your class to collapse the folder Office 2010 and Windows 7: Essential Concepts and Skills 23 Expanding a Folder, Scrolling through Folder Contents, and Collapsing a Folder

24. Office 2010 and Windows 7: Essential Concepts and Skills 24 Expanding a Folder, Scrolling through Folder Contents, and Collapsing a Folder

25. Point to the program button on the taskbar to see a live preview of the window Click the program button or the live preview to make the program associated with the program button the active window Office 2010 and Windows 7: Essential Concepts and Skills 25 Switching from One Program to Another

26. Click the Save button on the Quick Access Toolbar to display the Save As dialog box Type the desired file name in the File name text box to change the file name Navigate to the desired save location Click the Save button to save the workbook in the selected folder on the selected drive with the entered file name Office 2010 and Windows : Essential Concepts and Skills 26 Saving a File in a Folder

27. Office 2010 and Windows : Essential Concepts and Skills 27 Saving a File in a Folder

28. Click the Minimize button on the program’s title bar to minimize the window Click the program button on the taskbar to restore the minimized window Office 2010 and Windows : Essential Concepts and Skills 28 Minimizing and Restoring a Window

29. Right-click an empty area on the Windows 7 desktop to display a shortcut menu that displays a list of commands related to the desktop Click Screen resolution on the shortcut menu to open the Screen Resolution window Click the Resolution button in the Screen Resolution window to display the resolution slider If necessary, drag the resolution slider to the desired screen resolution Click an empty area of the Screen Resolution window to close the resolution slider Click the OK button to change the screen resolution Click the Keep changes button to accept the new resolution Office 2010 and Windows : Essential Concepts and Skills 29 Changing the Screen Resolution

30. Click the Close button on the right side of the program’s title bar to close the document and quit the program Office 2010 and Windows : Essential Concepts and Skills 30 Quitting a Program with One File Open

31. Office 2010 and Windows : Essential Concepts and Skills 31 Changing the Screen Resolution

32. Click File on the Ribbon to open the Backstage view Click Open in the Backstage view to display the Open dialog box Navigate to the location of the file to be opened Click the file to be opened to select the file Click the Open button to open the selected file and display the opened file in the current program window Office 2010 and Windows : Essential Concepts and Skills 32 Opening an Existing Office File from the Backstage View

33. Office 2010 and Windows : Essential Concepts and Skills 33 Opening an Existing Office File from the Backstage View

34. Click File on the Ribbon to open the Backstage view Click the New tab in the Backstage view to display the New gallery Click the Create button in the New gallery to create a new workbook Office 2010 and Windows : Essential Concepts and Skills 34 Creating a New Workbook from the Backstage View

35. Office 2010 and Windows : Essential Concepts and Skills 35 Creating a New Document from the Backstage View

36. Click File on the Ribbon to open the Backstage view Click Close in the Backstage view to close the open file without quitting the active program Office 2010 and Windows : Essential Concepts and Skills 36 Closing a File Using the Backstage View

37. Click File on the Ribbon to open the Backstage view Click the Recent tab in the Backstage view to display the Recent gallery Click the desired file name in the Recent gallery to open the file Office 2010 and Windows : Essential Concepts and Skills 37 Opening a Recent File Using the Backstage View

38. Office 2010 and Windows : Essential Concepts and Skills 38 Opening a Recent File Using the Backstage View

39. In Windows Explorer, display the folder in which you want to create the new document Right-click an open area in the right pane of the folder window to display a shortcut menu Point to New on the shortcut menu to display the New submenu Click Microsoft Excel Worksheet on the New submenu to display an icon and text box for a new file in the current folder window Type the desired file name in the text box, and then press the ENTER key Office 2010 and Windows : Essential Concepts and Skills 39 Creating a New Blank Workbook from Windows Explorer

40. Office 2010 and Windows : Essential Concepts and Skills 40 Creating a New Blank Document from Windows Explorer

41. Display the folder window containing the file you wish to open Right-click the file icon or file name to display a shortcut menu Click Open on the shortcut menu to open the selected file in the program used to create the file Office 2010 and Windows : Essential Concepts and Skills 41 Starting a Program from Windows Explorer and Opening a File

42. Click the Save button on the Quick Access Toolbar to overwrite the previously saved file Office 2010 and Windows : Essential Concepts and Skills 42 Saving an Existing File with the Same File Name

43. Navigate to the location of the file to be renamed Right-click the file to be renamed to display a shortcut menu that presents a list of commands related to files Click Rename on the shortcut menu to place the current file name in a text box Type the new file name in the text box and then press the ENTER key Office 2010 and Windows : Essential Concepts and Skills 43 Renaming a File

44. Office 2010 and Windows : Essential Concepts and Skills 44 Renaming a File

45. Navigate to the location of the file to be moved Display the folder in the navigation pane to which you want to move the file Drag the file from the right pane to the desired folder in the navigation pane Office 2010 and Windows : Essential Concepts and Skills 45 Moving a File

46. Office 2010 and Windows : Essential Concepts and Skills 46 Moving a File

47. Navigate to the location of the file to be deleted Right-click the file to be deleted to display a shortcut menu Click Delete on the shortcut menu to display the Delete File dialog box Click the Yes button to delete the selected file Office 2010 and Windows : Essential Concepts and Skills 47 Deleting a File

48. Office 2010 and Windows : Essential Concepts and Skills 48 Deleting a File

49. Click the Microsoft Excel Help button near the upper-right corner of the program window to open the Excel Help window Office 2010 and Windows : Essential Concepts and Skills 49 Opening the Help Window in an Office Program

50. Drag the window title bar to the desired location Office 2010 and Windows : Essential Concepts and Skills 50 Moving a Window by Dragging

51. Point to the lower-right corner of the window until the mouse pointer changes to a two-headed arrow Drag the bottom border to display more of the active window Office 2010 and Windows : Essential Concepts and Skills 51 Resizing a Window by Dragging

52. Type the search text in the ‘Type words to search for’ text box at the top of the Excel Help window Click the Search button arrow to display the Search menu Select the desired option on the Search menu, and then click the Search button arrow again to close the Search menu Click the Search button to display the search results Click the desired link to open the Help document Click the Home button on the toolbar to clear the search results and redisplay the Help home page Office 2010 and Windows : Essential Concepts and Skills 52 Obtaining Help Using the ‘Type words to search for’ Text Box

53. Office 2010 and Windows : Essential Concepts and Skills 53 Obtaining Help Using the ‘Type words to search for’ Text Box

54. Click the desired link on the Help home page to display the associated page Office 2010 and Windows : Essential Concepts and Skills 54 Obtaining Help Using the Help Links

55. With the Help window open, click the Home button on the toolbar to display the Help home page Click the Show Table of Contents button on the toolbar to display the Table of Contents pane on the left side of the Help window Click the desired link to view a list of Help subtopics Click the desired subtopic to view the associated article Office 2010 and Windows : Essential Concepts and Skills 55 Obtaining Help Using the Help Table of Contents

56. Office 2010 and Windows : Essential Concepts and Skills 56 Obtaining Help Using the Help Table of Contents

57. Windows Help and Support is available when using Windows 7 or when using any Microsoft program running under Windows 7 Displays help for Windows 7 Office 2010 and Windows : Essential Concepts and Skills 57 Using Windows Help and Support

58. Click the Start button on the taskbar to display the Start menu Click Help and Support on the Start menu to open the Windows Help and Support window After reviewing the Windows Help and Support window, click the Close button to quit Windows Help and Support Office 2010 and Windows : Essential Concepts and Skills 58 Starting Windows Help and Support

59. Office 2010 and Windows : Essential Concepts and Skills 59 Starting Windows Help and Support

60. To enter data into a cell, you must first select it The easiest way to select a cell is to click on it Type the desired text and press ENTER Office 2010 and Windows : Essential Concepts and Skills 60 Entering Text in a Workbook

61. In Excel, any set of characters containing a letter, hyphen, or space is considered text. Text is used to place titles, such as workbook titles, column and row titles, & worksheet names By default, text will be left-justified in a cell Calculations can not be performed on cells that contain text. Office 2010 and Windows : Essential Concepts and Skills 61 Entering Text in a Workbook

62. Perform basic mouse operations Start Windows and log on to the computer Identify the objects on the Windows 7 desktop Identify the programs in and versions of Microsoft Office Start a program Identify the components of the Microsoft Office Ribbon Chapter Summary Office 2010 and Windows : Essential Concepts and Skills 62

63. Create folders Save files Change screen resolution Perform basic tasks in Microsoft Office programs Manage files Use Microsoft Office Help and Windows Help Office 2010 and Windows : Essential Concepts and Skills 63 Chapter Summary

64. Chapter Complete Microsoft Excel 2010