PAGEANT IN EVENTS MANAGEMENTS PPT PRESENTATIONS

pageant event managements requirements

1. Institutional Assessment Event name:Pageant Trainer: Kevin s. Manson Trainee: Patricia Anne p. paez

2. Company Profile Ciao Events Contact Information GLOBE : 0991-234-fl678 SMART: 0998-76fl-4321 Email: [email protected] Company Address: Orchid. St. Maria Cristina Village, San Isidro , Nueva Ecija History Founded in 2016 by Patricia Anne Paez , Ciao Events Services has rapidly grown into a premier firm specializing in bespoke event planning and execution. With a focus on creativity and client satisfaction, Ciao Events Management Company has established itself as a trusted partner in crafting memorable and impactful events tailored to meet diverse client needs and preferences.

3. Company Profile Ciao Events Vision “Our vision at Ciao Events is to become a leading global authority in event management, renowned for our innovation, meticulous planning, and unmatched client satisfaction. We aim to elevate every event we touch, setting new standards in creativity and excellence." Mission "At Ciao Events, our mission is to deliver unparalleled event management services, focusing on quality, creativity, and attention to detail. We are dedicated to exceeding client expectations by crafting exceptional events that inspire and leave lasting impressions."

4. Company Profile Ciao Events Wedding Events: Wedding planning and coordination Engagement parties Bridal showers and bachelor/bachelorette parties Ceremony and reception management Destination weddings Social Events: Anniversaries Family reunions Holiday parties Graduation celebrations Retirement parties Services Offered

5. Company Profile Ciao Events Public Events: Festivals and fairs Fundraising events Community events Cultural and arts events Sporting events Consultation and Budgeting: Event concept development Budget creation and management Vendor selection and management Timeline and logistics planning On-site coordination Services Offered

6. Company Profile Ciao Events Entertainment Activities Live Bands and DJs Performers (Magicians, Dancers, etc.) Interactive Activities Photo Booths Team Building Exercises Post-Event Services Event Evaluation and Feedback Post-Event Analysis Follow-up Services Thank You Notes and Gifts Event Cleanup Services Offered

7. June 13, 2024 Mr. Richmond Santiago Client Freedom Park, Cabanatuan City Dear Mr. Santiago Greetings! We are excited to propose a plan for your upcoming pageant event on August 20, 2024, from 8:00 pm to 12:00 pm at Freedom Park, General Luna (Poblacion), Nueve Ecija specializes in Royal Crowns unforgettable comprehensive Events pageant services experiences, to ensure your creating offering event's success. We handle every detail, from planning and coordination to vendor management and on- site supervision. PROPOSAL LETTER TO CLIENT PROPOSAL LETTER TO CLIENT Our custom design concepts include stage design and lighting setup, and we provide top-quality audio-visual production and technical support. Additionally, we can coordinate entertainment, provide professional photo and video coverage, and offer exquisite catering and beverage services. Our goal is to exceed your expectations and create a memorable and inspiring pageant. If this proposal appeals to you, please contact us using the details in this letter. We look forward to making your pageant a spectacular success. Warm regards, Hanna Louise G. De Jesus Founder & CEO Royal Crowns Events Phone: [phone] Email: [email protected]

8. Clients Profile Coordinator’s Profile Events Name "The Grand Coronation Finale" Events Objectives To celebrate diversity, promote empowerment, and inspire confidence through a captivating showcase of talent, grace, and charisma. Events Theme Enchanted Elegance Events Motif Gold, Burgundy, Emerald Green Day/Date/Time Tuesday/ August 20,2024/ 8:00pm – 12:00pm Target Audience Contestants, Families and Friends, Pageant Enthusiasts, Sponsors and Partner, Media Estimated Number of Guest 200 guest Proposed Event Venue Freedom Park Proposed Budget Allocation 375,000 Special Request None EVENT BREIF:

9. ROPOSAL LETTER TO CLIENT P EVENT PROGRAM FLOW TIME ACTIVITIES PERSON IVOLVE 8:00 PM – 8:10 PM Audio- Visual Presentation Pageant Host, AVP Assistant 8:10 PM – 8:20 PM Welcome and Opening Remarks (Welcome Message of Mayor) Pageant Host, Candidates, Judges, Sponsors 8:20 PM – 8:30 PM Presentation of the Board of Judges Pageant Host, Judges 8:30 PM – 8:35 PM Reading of Criteria for Judging Pageant Host, Judges 8: 35 PM – 8:50 PM Candidates and their Production Number Pageant Host, Candidates 8:50 PM – 8:55 PM Special Message (From one of the Sponsor) Pageant Host, Sponsor 8:55 PM – 9:10 PM Intermission Number Pageant Host, Candidates 9:10 PM – 9:20 PM Candidates in their Casual Wear Pageant Host, Candidates 9:20 PM – 9:35 PM Awarding of the First Set of Minor Awards Mr. and Ms. Photogenic Best in Production Number Best In Talent Pageant Host, Candidates, Judges and Sponsor

10. ROPOSAL LETTER TO CLIENT P EVENT PROGRAM FLOW TIME ACTIVITIES PERSON IVOLVE 9:35 PM – 9:45 PM Candidates in their Sports Attire Pageant Host, Candidates 9:45 PM – 10:05 PM Awarding of the Second Set Minor Awards Best in Sport Attire Best in Casual Wear Pageant Host, Candidates, Judges, Sponsors 10:05 PM – 10:20 PM Candidates in their Formal Attire Pageant Host, Candidates 10:20 PM – 10:30 PM Serenade Pageant Host, Singer 10:30 PM – 10:45 PM Awarding of the Third Minor Awards Best In Formal Attire Best In Ramp Pageant Host, Candidates 10:45 PM – 11:00 PM Question and Answer Portion Pageant Host, Candidates and Judges 11: 00 PM – 11:15 PM Intermission Number Pageant Host, Candidates 11:15 PM – 11:25 PM Awarding of Token of Certificate to the Board of Judges Pageant Host, Judges

11. ROPOSAL LETTER TO CLIENT P EVENT PROGRAM FLOW TIME ACTIVITIES PERSON IVOLVE 11:25 PM – 11:45 PM Proclamation of Major Award 3 rd Runner Up 2 nd Runner Up 1 st Runner Up Mr. and Ms. General Luna 2024 Pageant Host, Candidates, Judges and Sponsor 11:45 PM – 11:55 PM Coronation of Mr. and Ms. General Luna 2024 Pageant Host, Candidates, Judges and Sponsor 11:55 PM – 12:00 PM Closing Remarks Pageant Host

12. Budget Proposal ITEMS SUPPLIER ( Address & Contact No.) INCLUSION AMOUNT Venue Freedom Park Address: General Luna (Poblacion), Cabanatuan City Phone No: ([phone] Events Place for 5 hours Large Parking Area Scenic Ambience Ample Space Community Engagement 130,000 Pica- Pica Joy Sweet Corner Address: Bagong Sikat, Cabanatuan, Nueva Ecija Phone no.: 09857647382 Cold Selection: (Caprese Skewers, Smoked Salmon Canapes and Antipasto Platter) Hot Selection: (Mini Crab Cakes, Stuffed Mushrooms, and Chicken Satay) Dips and Bread Sweet Selection: (Assorted Mini Dessert and Fresh Fruit Platter) 30,000

13. Budget Proposal ITEMS SUPPLIER ( Address & Contact No.) INCLUSION AMOUNT Styling SweetXavier Events Address: Bukod Bayan, Cabanatuan, Nueva Ecija Phone no.: 09768547568 Theme Development Stage Design Venue Decoration Color Scheme Red Carpet Seating Arrangement Signage and Branding Interactive elements 45,000 Florist Elicit Bloom Address: Dalampang, Cabanatuan, Nueva Ecija Phone no.: 09837645382 Bouquet for the Winners, Sponsors and Judges 8,000 Lights and Sounds Radiant Soundscapes Address: Isla (Poblacion), Cabanatuan, Nueva Ecija Phone no.: 0987564738 PA System Microphones Speakers Mixer Background Music DJ or Live Band Ambient Lightning Dance Floor Lightning Projector Fog Machine 20,000

14. Budget Proposal ITEMS SUPPLIER ( Address & Contact No.) INCLUSION AMOUNT Photo and Video Timeless Treasures Photography & Videography Address: Kalidkit Norte, Cabanatuan, Nueva Ecija Phone no.: 09236478976 PHOTO SERVICE: Pre-Event Shoot Event Day Coverage Contestant Portfolio High-Resolution Digital Files Online Gallery VIDEGRAPHY COVERAGE: Full Event Coverage Highlight Reel Full-Length Video Multiple Cameras Professional Audio Drones Editing Color Grading Music Digital Files/ USB Drive/ Online Acess Slide Show Video Clips 50,000

15. Budget Proposal ITEMS SUPPLIER ( Address & Contact No.) INCLUSION AMOUNT Tarpaulins Charms Address: Ibabao- Bana Cabanatuan, Nueva Ecija Phone: [phone] Individual Tarpaulin of each Candidates Big Tarpaulin for Mr. & Ms. General Luna 7,000 Gowns and Jewelries Jewel Essensials Address: Mabini Extension, Cabanatuan Nueva Ecija Phone: [phone] Earrings Necklace Ring Watch 100,000 (Sponsored by Mayor) Games Prizes/ Certificates Sash of the Candidates Certificates of the Candidates Crowns 50,000 Performers/ Speaker 3 set of songs 10,000

16. Budget Proposal ITEMS SUPPLIER INCLUSION AMOUNT Emcee Host Ella Event Emceeing Contestant Introductions Interviews and Q&A Entertainment Segments Crowning Moments Audience Engagement Adherence to Schedule Scripted and Ad- lib Interactions Professionalism and Charisma Brand Representat i on 30,000 Tabulators 5,000 Judges 40,000 Crew Meal Meal Before and After the Program 2400 Mobalization fee Transport fee 3,000 Coordinators Fee 10% 41,540 Contingency Fund 18,060 Grand Total 475,000

17. ROPOSAL LETTER TO CLIENT P FLOOR PLAN:

18. ROPOSAL LETTER TO CLIENT P FLOOR PLAN: RISK SOLUTIONS Medical Emergencies Prepare for medical emergencies by setting up first aid stations and arranging for medical personnel. Ensure clear signage and communication devices for staff, and maintain clear pathways during the event. In an emergency, alert medical personnel, provide first aid, and contact emergency services if needed. Technical Issues Hire experienced audio- visual technicians. Use weather-resistant equipment and conduct thorough equipment checks before the event. Have backup power sources (e.g., generators) in case of electrical issues. Equipment Vulnerability Securely anchor tents and stages to withstand wind and weather conditions. Choose durable, weather-resistant materials for decorations and signage. Have a contingency plan to repair or replace damaged equipment quickly. Theft or Loss Prevent theft or loss by conducting a thorough security assessment, hiring trained personnel, and implementing access controls. During the event, maintain a visible security presence, utilize surveillance cameras, and secure valuables to mitigate risks effectively