Parliamentary Procedure for Student Leaders.pdf

This learning material offers basic concepts about parliamentary procedure based on Robert's Rules of Order (1987). The procedure aims to establish a respectful, participative, and democratic conduct of business. Rules of procedure, however, may vary depending on the by-laws promulgated by an organization.

1. PARLIAMENTARY
PROCEDURE
Prepared by Nathaniel A. Aliguyon
Students Affairs and Services
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2. KLASE NG ESTUDYANTE
TUWING MAY SEMINAR

9. Define parliamentary procedure and
identify the different kinds of
motions
Apply the basic rules of
parliamentary procedure in business
or organizational meeting
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10. Appreciate the importance of
parliamentary procedure in
ensuring effective communication
when holding meetings in the
organization
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12. Parliamentary Procedure
It refers to the correct rules
for conducting a successful
meeting.
The Official Rule Book is
Robert’s Rules of Order. It was
written by US Army general
Henry Martyn Robert in 1876.
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13. Goals of
Parliamentary
•Extend courtesy to
everyone.
•Focus on one thing
at a time.
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14. •Observe the rule of
the majority.
•Ensure the rights of
the minority.
Goals of
Parliamentary
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15. What is a quorum?
Parliamentary
Terms
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16. Aquorumis the
minimum number of
members that must be
present to conduct
business.
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17. It is usually ½ plus
one of the members
in an organization,
except otherwise
stated in the set
rules or by-laws.Students Affairs and Services
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18. What is a majority?
Parliamentary
Terms
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19. It is the minimum
number of members
that must vote for a
motion for it to pass.
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20. It is ½ of the
members present at
any meeting plus 1.
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21. Basics rules
How is the presiding
officer addressed?
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22. •Mr./Madam
President/Presiding
Officer
•Mr./Madam
Chairperson
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23. Basics rules
Why is a second
required?
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24. A second is needed by most
motions to show that more
than one person is
interested.
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25. Basics rules
There are four
methods of voting.
1. Voice
2. Rising
3. Roll Call
4. Secret Ballot
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26. Basics rules
Can the chairperson
vote?
Yes, in order to
break a tie.
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27. Basics rules
•Only one topic at a
time can be
discussed.
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28. Basics rules
•The person who
makes a motion has
the right to discuss
it first.
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29. Basics rules
•Thegavel is a
symbol of power
and authority.
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30. It is used by the
presiding officer to
give instructions to the
members.
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31. The number of taps
has a specific meaning.
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32. One Tap
•Follows the
announcement of
adjournment
•Completion of a business
item
•Members to be seated
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33. Two Taps
•Call the meeting
to order
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34. Three Taps
•All members to
stand
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35. Series of Taps
•Restores order to
a meeting
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36. Order of Business
•A meeting should
have a set agenda.
•Purpose of the Order
of Business (Agenda)
is to keep the meeting
moving forward.
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37. Order of Business
•The agenda forms
the framework for
the development of
a good business
meeting.
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38. Steps to the Order
of Business
1.Call to Order by the Presiding
Officer & the opening
ceremony follows
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39. Steps to the Order
of Business
2.Minutes of previous meeting
read by the Secretary and
approved by the body in
accordance to organizational
by-laws and parliamentary
procedure
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40. Steps to the Order
of Business
3.Report on Chapter program
of Activities (by officers and
committee chairpersons).
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41. Steps to the Order
of Business
4.New Business (Presented by
members in the form of
motions)
5.Adjournment & Closing
Ceremony
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42. How does one conduct the meeting as it is laid
out in the order of business (Agenda)?
The Order of Business (Agenda) is handled by using
various motions and rules governing them
which are part of parliamentary procedure.
QUESTIONS:
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43. Types of Motions
1.Main Motions
2.Subsidiary Motions
3.Privileged Motions
4.Incidental Motions
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44. Main Motions
Purpose:
üIntroduces new
ideas to the
meeting.
üAnswers the what,
when, where,
who, why, how
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45. Main Motions
•Must be stated in the form:
–I move that ….
–I move to ….
•Requires a second
•Amendable & Debatable
•Majority Vote
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46. Main Motions
Main Motions that are not
legal are ones that:
•Break any local, state, or
national law.
•bring up a previously failed
motion.
•Are negative motions.
•Express political & religious
support.
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47. Main Motions
•The person who makes a
motion cannot speak
against it.
•Main motions can be re-
considered.
•Cannot interrupt
another speaker.
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48. Main Motions
For example:
Mr. Chair, I move
that the organization
will conduct an
information drive and
feeding activity.
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49. Main Motions
Steps in Handling a Main
Motion
•Member raises hand or
stands.
•Member asks recognition
from the Chair.
•Chair recognizes member
by name.
•Motion is correctly stated.
•Motion is seconded.
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50. Main Motions
Steps in Handling a Main
Motion
•Motion is repeated by the
Chair.
•Motion is discussed.
•Chair re-states motion.
•Motion is voted upon.
•Results of vote announced
by the Chair.
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51. Subsidiary Motions
vSubsidiarymotions are
those that may be
applied to another
motion for the purpose
of modifying it,
delaying action on it,
or disposing of it.
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52. Subsidiary Motions
Lay on the Table
Purpose:
üTo defer action on the
motion until later in
the meeting or until
the next meeting.
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53. Subsidiary Motions
Lay on the Table
•Requires a second
•Not amendable
•Not debatable
•Majority Vote
•Cannot interrupt another
speaker
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54. Subsidiary Motions
Lay on the Table
Forexample:
Mr. Chair, I move to
lay this motion on
the table.
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55. Subsidiary Motions
Limit/Extend the
Debate
Purpose:
üMaker of the motion must specify:
The amount of time
The number of speakers that
can debate the motion
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56. Subsidiary Motions
Limit/Extend the
Debate
For example:
Mr. Chair, I move that we
limit the debate on this
motion to a final rebuttal
fromeach side.
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57. Subsidiary Motions
Limit/Extend the
Debate
For example:
Mr. Chair, I move to
limit the debate to a
minimum of 5 minutes.
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58. Subsidiary Motions
Postpone
Definitely/Indefinitely
Purpose:
üPurpose:
Allow for the motion on the
floor to be deferred to a
different day, meeting, or
until after a certain event
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59. Subsidiary Motions
Postpone
Definitely/Indefinitely
•Requires a second
•Amendable
•Debatable
•Majority Vote
•Cannot interrupt another
speaker
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60. Subsidiary Motions
Postpone In/definitely
For example:
Mr. Chair, I move to
postpone this motion
until our next Regular
Meeting.
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61. Privilege Motions
vPrivileged motions are
motions that are
unrelated to the current
motion, but are of
such urgency or
importance that they
are considered
immediately.
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62. Privilege Motions
Take a recess
Purpose:
üThis allows for a
short break in the
meeting.
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63. Privilege Motions
Take a recess
•Requires a second
•Amendable
•Debatable
•Majority Vote
•Cannot interrupt another
speaker
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64. Subsidiary Motions
Take a recess
For example:
Mr. Chair, I move that
this body will take a 5-
minute recess.
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65. Privilege Motions
Call for the Order of
the Day
Purpose:
üForces the group to
return to the set
agenda, without
finishing the current
business.
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66. Privilege Motions
Call for the Order of
the Day
•Does not require a second
•Not Amendable
•Not Debatable
•2/3’sVote Against to Fail
•Can interrupt another
speaker
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67. Privilege Motions
Call for the Order of
the Day
For example:
Mr. Chair, I call for
the orders of the day.
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68. Privilege Motions
Call for the Order of
the Day
For example:
üThe Chair should say, orders of the
day have been called. All those who
wish to return to the orders of the
day, raise your hand. All those
opposed to returning to the orders of
the day, do the same.
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69. Incidental Motions
vIncidental Motions
which deal with
questions of
procedure and arise
out of another
pending motion or
item of business.
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70. Incidental Motions
Division of the
Assembly/House
Purpose:
Forces an immediate
re-vote by hand
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71. Incidental Motions
Division of the
Assembly/House
•Does not require a second
•Not amendable
•Not debatable
•No vote needed
•Can interrupt a speaker
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72. Incidental Motions
Division of the
Assembly/House
For example:
üCan be made by saying “division”
loud enough for the entire group to
hear.
üOr by standing and saying “I call for
a division of the assembly”
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73. Incidental Motions
Point of Information
Purpose:
To ask question or
obtain information
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74. Incidental Motions
Point of Information
•Does not require a second
•Not amendable
•Not debatable
•No vote needed
•Can interrupt a speaker
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75. Incidental Motions
Point of Information
For example:
üMr. Chair, I raise to a point of
information.
üChair says, “The member will
state the inquiry”
üThen the member state the
point of information.
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76. Incidental Motions
Point of Order
Purpose:
Used when a member
thinks that the rules of the
group or the rules of
parliamentary procedure
are being violated
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77. Incidental Motions
Point of Order
•Does not require a second
•Not amendable
•Not debatable
•No vote needed
•Can interrupt a speaker
•Chair decides the verdict
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78. Incidental Motions
Point of Order
For example:
üMr. Chair, I rise to a point of
order
üChair says, “State your point”
üAfter member state point, chair
says “your point is well taken”
or “Your point is not well
taken”.
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80. Observe how
they used the
motions:
1.Parliamenta
ry Inquiry
2.Point of
Order
3.Take a
recess
4.Other Main
Motions
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81. 1)It consists of the rules of
conduct in holding a meeting
in an organization.
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82. Answer:
PARLIAMENTARY
PROCEDURE
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83. 2)A formal meeting can validly
start if there is a ___________.
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84. Answer:
QUORUM
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85. 3)____________ is also 50% plus
one of all the members of
organization.
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86. Answer:
MAJORITY/MAJORITY VOTE
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87. 4)This thing represents
authority or power by the
person who wields it in a
meeting.
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88. Answer:
GAVEL
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89. 5)These motions pertain to the
What, when, where, who,
why, and how in a meeting.
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90. Answer:
MAIN MOTIONS
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91. 6)___________ type of motions
can be used even if the
person speaking is
interrupted.
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92. Answer:
INCIDENTAL MOTIONS
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93. 7)TRUE OR FALSE: In a
meeting, the officers should
take up only one topic at a
time to maintain the order of
the meeting.
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94. Answer:
TRUE
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95. 8)Can the presiding
chairperson vote? If yes,
when is the chairperson
allowed to vote?
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96. Answer:
GENERALLY NO, EXCEPT TO
BREAK A TIE
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97. 9)TRUE OR FALSE: The
presiding officer can rule a
member out of order if that
member speaks without being
recognized.
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98. Answer:
YES
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99. 10)When can a meeting start?
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100. Answer:
WHEN THERE IS A QUOROM
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101. AGENDUM: CONDUCT AN
OUTREACH PROGRAM
What: Feeding Program
When: October 1, 2024
Where: Paitan,Bayombong
Who: SO officers
How: Funds from donations,
pledges, existing funds;
transportation;
committees; etc.
MOTIONS
1.Limit the debate
2.Point of Order
3.Call for the
Division of the
House
4.Point of
Information
5.Amend an
amendment

102. The New Robert’s Rules of Order: Revised by Barnes & Noble, Edited by
John Sherman; 1993; Barnes & Noble, Inc.; ISBN 0-88029-972-X
Robert’s Rules of Order Newly Revised In Brief by Henry M. Robert III,
William J. Evans, Daniel H. Honemann, Thomas J. Balch; 2004; Da
Capo Press; ISBN 0-306-81354-8
Robert’s Rules of Order Newly Revised: 10th Edition by Henry M. Robert
III, William J. Evans, Daniel H. Honemann, Thomas J. Balch; 2000; Da
Capo Press; ISBN 0-7382-0384-X
REFERENCES
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103. Students Affairs and Services
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